Clinical Education Records Administrator

University of St. Augustine for Health Sciences
Florida, United States
Salary Not Specified
Closing date
Sep 25, 2021

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Position Type
Faculty Positions, Health & Medicine, Dentistry, Medicine, Other Health & Medicine, Administrative, Academic Affairs, Cooperative & Experiential Education, Student Affairs, Health Services
Employment Type
Full Time

Job Details

The mission of The University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.


TheClinical Education Records Administrator creates, maintains and updatesdatabases and program information for the University’s programs that haveclinical education as part of their curriculum. This includes but is notlimited to: Fieldwork Data (FWD) formsfor OT, Student Evaluation of Fieldwork Experience forms (SEFWE) for OT,Clinical Experience Request Forms (CERF) for all programs, Clinical SiteInformation Forms (CSIF) for PT, Clinical Performance Instrument forms (CPI)for PT and clinical placement data base management for all programs. Thisindividual is also responsible for administering the Educational Support Planfor all Clinical Affiliate Sites, Clinical Instructors and FieldworkSupervisors that host USAHS students during their clinical rotations.

  • Receivesand tracks University clinical education pre-admission requirements to ensurecompliance
  • Maintains Clinical Education sitefiles and Student Portal information based on input from affiliate clinicalsites, including student, clinical site and clinical instructor surveys andevaluations
  • Maintains clinical site compliancefor all affiliated facilities
  • Assure accuracy of data for allclinical experiences including student, site and clinical instructorinformation
  • Maintains Clinical PerformanceInstrument (CPI) data provided through CPI WEB as required for student clinicalevaluation and accreditation reports
  • Manages updates and prepares listsprovided to students, faculty and staff to ensure timely clinical placementsfor students
  • Manages student – clinicalplacement database including recording confirmations, declines andcancellations of clinical placements
  • Records and tracks hours of studentsupervision provided by clinical sites
  • Issues certificates and vouchers toclinical instructors in accordance with the education support plan
  • Creates and distributes routinereports within the department and coordinates with other departments to prepareand submit monthly reports reflective of department activity, in accordancewith accreditation requirements
  • Represents USAHS in meetings andconference calls
  • Assists with other projects,activities and programs as requested


May perform other duties and responsibilities that managementmay deem necessary from time to time.


Reports to: Manager,Clinical Education

Positions Supervised: N/A


To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • High school diploma, bachelor’s degree in healthcare,administration or management preferred
  • 1-2 years of experience, experience in an academic settingpreferred but not required
  • Ability to work accurately andcoordinate and accomplish a variety of tasks with tight deadlines
  • Strong interpersonal skills includingeffective verbal and written communication skills
  • Ability to work collaboratively as partof a team and to interact effectively with colleagues, administrators andfaculty members and students, as well as external constituencies
  • Data entry and document managementexperience; demonstrated attention to detail
  • Ability to track multiple sets andtracks of data in a demanding work environment
  • Demonstrates ability to maintainconfidential information
  • Exhibit patience and positive attitudein establishing and encouraging a learning environment
  • Experience using Salesforce and EXXAThighly preferred
  • Experience understanding medicalterminology highly preferred
  • Proficiencyin Microsoft Office suite including Outlook, Word, Excel, Teams and Adobe




To perform the job successfully,an individual should demonstrate the following competencies:

  • Collaborates - Building partnerships and workingcollaboratively with others to meet shared objectives.

  • Being Resilient - Rebounding from setbacks andadversity when facing difficult situations.

  • Instills Trust - Gaining the confidence and trust ofothers through honesty, integrity, and authenticity.

  • Drives Results - Consistently achieving results, evenunder tough circumstances.

  • Innovation - Creating new and better ways for theorganization to be successful.

  • Customer Focus - Building strong customerrelationships and delivering customer-centric solutions.

The physical demands describedhere are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.

Whileperforming the duties of this job, the employee is regularly required to sit;use hands to finger, handle, or feel; and talk or hear. The employee frequentlyis required to stand and walk. The employee is occasionally required to reachwith hands and arms and stoop, kneel, crouch, or crawl. The employee mustoccasionally lift and/or move up to 10 pounds. Specific vision abilitiesrequired by this job include close vision, distance vision, color vision,peripheral vision, depth perception, and ability to adjust focus and theability to read. The noise level in the work environment is usually moderate.

The University of St. Augustine for Health Sciences is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.

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