To oversee the operations of the Center for the Study of Women,
Gender & Sexuality, and to help promote the Center to the
campus and surrounding communities. The Center for the Study of
Women, Gender & Sexuality is an academic unit that offers a
major, minors, and certificates to undergraduate and graduate
students. To keep the Center running smoothly, it is essential that
the employee be able to organize and prioritize effectively and
efficiently. They must be able to work independently, utilize time
well, and be a problem solver. The person in this position must
have the ability to work with deadlines and sudden schedule
changes. The position requires excellent communication skills,
interpretation and understanding of university policies, and the
ability to maintain confidentiality. The employee must be able to
establish positive rapport with diverse students, faculty and
staff. They must also have supervisory and training skills.
Duties and Responsibilities (generally)
The work assignments of the Director of the Center for the Study of
Women, Gender & Sexuality along with coordination of staff
schedules and office functions have this employee’s first priority.
The person occupying this position is expected to prioritize the
sum of the workload according to a knowledge of scheduling
requirements of the office relative to deadlines, as well as to
initiate needed projects. They must create and disperse
communication and marketing materials and strategize how to best
reach target audiences. Work methods are determined by the
employee, who is expected to follow through with little
supervision. The exercise of independent judgment is frequently
required within the course of a day. The person occupying this
position must have maturity, flexibility, excellent organizational
and communications skills and the ability to be a self-starter,
work independently, and maintain productivity.
Minimum Required Qualifications for this position
1.High school graduation or equivalent.
2.Two (2) years (24 months) of work experience comparable to the
third level of this series.
Specialty Factors (Additional Required Qualifications)
Education and Experience Preferred
Experience with design and social media publishing tools and
Experience working with diverse populations.
List the knowledge, skills, and abilities critical to the
performance of this position.
Extensive knowledge of office support and general office practices
Extensive knowledge of spelling, grammar, punctuation, sentence and
paragraph structure, and formatting.
8 AM - 4:30 PM
Minimum Pay Rate (Hourly or Monthly)
Hiring Rate Information
Actual hiring rate is commensurate with experience, education, and
internal equity; position includes a robust benefits package to
Priority Review Date
Special Instructions to Applicants
- Fully complete the Education and Work History sections
of the application. Be specific on your entire work history,
including employment dates and duties for all positions
held. Applicable part-time work experience will be considered
toward qualifying for this position, however, it will be converted
to a full-time equivalency to determine combined length of
- If you have education and/or training in excess of what is
required, we encourage you to upload your unofficial
- After the posting has closed, your submission will be reviewed
to determine if you meet the minimum qualifications for the
classification, including any specialty factors associated with
this particular position.
- Please monitor your e-mail for further information regarding
your application. Emails will be generated from
CivilServiceTesting@niu.edu . Please add these
emails to your address book to ensure timely delivery of any future
- We STRONGLY recommend that contact information used in your
online profile be personal use, not professional/work information:
personal email address, home address, and phone numbers. The
information you provide is used to make contact on search updates,
department referrals and interviews, etc. We must be able to relay
sensitive and important information in a way that protects your
privacy concerning job search activity, now and in the future.
- ALL QUALIFIED CANDIDATES WILL BE SCHEDULED TO COME TO THE
NIU DEKALB CAMPUS TO TAKE A STATE UNIVERSITIES CIVIL SERVICE
EXAMINATION . At the time of testing, you will be
required to present a photo ID. NOTE : If you have
previously tested for this classification and wish to rewrite the
exam to improve your score and register position, please contact
and include Office Manager 3293 in the subject line by the posting
- Required documentation noted in the posting such as driver’s
license, licensures, or certifications MUST be presented at
the time of examination.
- If eligible for Veteran’s Preference Points,
DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable
Discharge MUST be uploaded to this application in order to
receive the maximum eligible points on the Civil Service
- After testing of all qualified applicants has been completed
for this position, the names with the top three scores will be
referred to the hiring department for interview.
- Click on
Office Manager for more information including salary ranges,
typical duties, minimum acceptable qualifications, and testing
Link to Department Homepage
Center for the Study of Women,
Gender, and Sexuality
- Employment is contingent upon your passing a criminal
background investigation. You may not begin work until the criminal
background investigation results have been received and cleared by
In accordance with applicable statutes and regulations, NIU is an
equal opportunity employer and does not discriminate on the basis
of race, color, national origin, ancestry, sex, religion, age,
physical and mental disability, marital status, veteran status,
sexual orientation, gender identity, gender expression, political
affiliation, or any other factor unrelated to professional
qualifications, and will comply with all applicable federal and
state statutes, regulations and orders pertaining to
nondiscrimination, equal opportunity and affirmative action.
The following person has been designated to handle inquiries
regarding the non-discrimination policies:
Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
Is Background Check Required
In compliance with federal law, all persons hired will be required
to verify identity and eligibility to work in the United States and
to complete the required employment eligibility verification
document form upon hire.
NIU remains committed to ensuring that its recruitment and
application procedures include full opportunities for applicants
with disabilities. Employment opportunities will not be denied to
anyone because of the need to make accommodations for a person’s
disability during either the application or interview process. An
applicant who believes they require an accommodation to participate
in the employment process due to a disability may request that
accommodation through the Accommodation Request Form
. For further assistance,
please contact the office of Affirmative Action, Equal Opportunity
and Education ( AAEOE ) at firstname.lastname@example.org
Clery Act Information
NIU provides information regarding campus security, personal and
fire safety, including topics such as: crime prevention, emergency
response procedures and crime reporting policies, in addition to
crime and fire statistics for the most recent three calendar years.
The Annual Security Report containing security and safety
information is available at www.safety.niu.edu/clery or by
contacting the University Police Department and Public Safety
Department at 815-753-9628 to receive a hard copy. The Annual Fire
Safety Report is available at www.niu.edu/clery/fire_report.pdf or
by contacting the Environmental Health and Safety Department at
815-753-0404 to receive a hard copy.
Required fields are indicated with an asterisk (*).
- * If applicable, have you attached a copy of your DD214, DD215,
NGB22, or DD256 for consideration of Veterans Preference Points?
The copy submitted should reflect the status of discharge in order
to be considered.
- * Do you have an Associates degree or higher degree in any
field or concentration? (Please upload an unofficial copy of your
- * Please specify the years of work experience involving
administrative support work (experience that supports the
day-to-day operations of an office or organization) or supervising
employee(s) or student(s) or project management experience.
- Less than 1 year
- 1-2 years
- 2-3 years
- More than 3 years
- * Please provide the name of the employer and the dates of
employment where you gained this experience. Please note that this
information must be verified on an NIU application and/or
(Open Ended Question)
- * Please list any a related certifications, such as
Business/Administrative Technology, Bookkeeping Office Assistant,
Office Specialist, Customer Service, etc. Please remember to upload
any certifications to be considered.
(Open Ended Question)
Please upload a short narrative as to why the Office Manager
position in the Center for the Study of Women, Gender, and
Sexuality is of interest to you. Please upload this as the
'Statement of Interest'
- I have/will upload this Statement of Interest
- Resume/Curriculum Vitae
- Cover Letter
- List of at least 3 References
- Letter of Interest
- Military Discharge Documents ONLY
- Transcripts (unofficial with official required at hire)
- Transcripts #2 (unofficial with official required at hire)