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Office Support Specialist

University of Puget Sound
Washington, United States
Salary Not specified
Closing date
Sep 14, 2021

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Position Type
Administrative, Business & Administrative Affairs, Human Resources Administration
Employment Level
Employment Type
Part Time
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Job Details

Office Support Specialist
University of Puget Sound
Job ID: 5896
Location: Student Accessibility Accmdtns
Full/Part Time:
Regular/Temporary: Regular

Staff Posting Details
Appointment: Regular, part-time 0.75 FTE

Position Summary:

The Support Specialist supports the daily operation of SAA by regularly performing a variety of tasks and assisting staff as needed.

Essential Job Functions and Responsibilities:
    Oversee all aspects of providing accessible text and course materials to students with print disabilities; including training students on how to access their Book Share account, download books, download software to read smart PDF's, cut and scan books that cannot be procured from publishers, and follow-up with all students who have not requested or picked-up their materials Be proactive with accessible text by identifying students and courses needing accessible text and begin process of procuring books immediately after fall, spring and summer class registration Mine statistics from Accommodate database and create reports Assist with the coordination of students' SAA registration Create statistical reports Maintain student records and files in Accommodate Update SAA timeline, for SAA office operations, as needed
  • Proctor exams from 8:00 AM to 10:00 AM daily, and on high volume days
  • Monitor Skype, and SAA email account
  • Assist students with submitting Semester Request, sign up for exams, and making online appointments.
  • Assist with SAA Fall Orientation
  • Assist with creating accommodation letters for Study Aboard students

Supervisory Responsibilities - None

Budget Responsibilities - None

    Bachelor's degree or four years of relevant work experience. Equivalent combination of education and experience will be considered. Strong verbal and written communication skills Ability to prioritize, anticipate need and efficiently complete tasks Ability to self-initiate and work independently as needed Ability to work as a team member Proficient in Microsoft Office software, with the ability to work with databases specific to University needs. Strong problem solving and organizational skills Strong customer service skills Ability to proposes innovative approaches and willingly shares knowledge and collaborate Experience in a diverse work environment with an appreciation of the value of diversity in a work Ability to maintain a positive and professional attitude Superior attention to detail Ability to respectfully work, communicate and provide leadership within a diverse campus community

Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package. For more information, visit:

Application Deadline: Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:
    Resume Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of all required background checks and if applicable for the position, drug screen, physical test and functional assessment. All new hires will be required to submit proof of COVID-19 vaccination or approved exemption.

Diversity Statement:
    We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives. We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community. We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit:

The University of Puget Sound is an equal opportunity employer.

How to Apply
For complete job description and application instructions, visit:

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" ( to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA


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