St. Charles Community College is located just west of St. Louis,
in the heart of growing St. Charles County. At St. Charles
Community College, we have a passion for student success. We serve
a growing diverse student population, and we are committed to
increasing the diversity of our faculty and staff who will help
prepare our students for a global society. Qualified candidates
will have demonstrated success in serving diverse student
This position provides high level support to the College
President and Board of Trustees under the leadership of the
Executive Director of the Foundation/Chief of Staff. The position
provides day-to-day coordination of the President's Office and is
responsible for recording and retaining all Board materials. The
individual is responsible for performing a broad range of
confidential and diverse duties including policy
reviewing/updating, travel arrangements, file management,
scheduling appointments, etc. The position requires frequent
contacts with a diverse population including external agencies,
higher education institutions, legislators, and business
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provides senior-level administrative assistance and
organizational support to the President's Office by performing
office management functions including scheduling and coordinating
meetings and appointments, making travel arrangements, preparing
expense reports, responding to official college mail and phone
calls, maintaining the office filing system, and overseeing
purchasing for the office.
Provides assistance writing and editing official correspondence
and producing reports and presentations for the President, Board
and Ex. Director/Special Assistance. Compiles information from Vice
Presidents for weekly updates and monthly newsletter.
Provides assistance and organizational support to the Board of
Trustees, including developing meeting agenda and packets,
gathering supporting documents, assembling and mailing packets,
making travel arrangements, and preparing expense reports. Attend
regular and special meetings of the Board of Trustees, record
minutes, transcribe for permanent records and disseminate to all
faculty and staff. Serve as custodian of permanent record of
minutes from Board of Trustees meetings. Assure that meetings are
posted in accordance with the Missouri Sunshine Law.
Acts as liaison with vendors and contracted services in
providing support for the Office of the President.
Provides assistance and organizational support to the
Administrative Cabinet and President's Council by developing
meeting agendas, attending meetings, taking, transcribing and
disseminating minutes, and tracking action items to completion,
ensuring deadlines are met.
Safeguards appropriate confidentiality by exercising discretion
in communicating information to faculty, students, staff, and
various community agencies and residents, and handling
administrative records, files, and similar confidential items.
Ensures the confidentiality as needed of all interactions with
President and Board of Trustees.
Coordinates the election process, (Board of Trustees, bond
issues, etc.), working in accordance with the St. Charles County
Election Authority, ensuring that all legal papers are completed
accurately and filed in a timely manner.
Demonstrates the highest level of professionalism, and customer
service and interpersonal communication skills.
Responsible for campus-wide Board Policies & Procedures,
collaborating with content owner, document drafts, coordination of
Board Policy Review Committee, and ensuring legal compliance by
maintaining permanent retention files detailing records of all new
and revised Board Policy & Procedures.
Monitors budget for President's Office and Board of Trustees
accounts to ensure compliance.
Oversees the coordination of and collaborates with others in the
facilitation of official college functions such as All College Day,
Service Recognition Awards, Holiday Social, etc. Responsible for
taking the lead to ensure that all events involving the President
and/or Board are well designed, organized, and that all tasks are
completed in a timely and professional manner.
Under the direction of the supervisor, coordinates legislative
meetings/visits and responsible for maintaining correspondence
between President, Board and Legislators.
Contributes to the overall success of the office by performing
other essential duties and responsibilities.
EXPECTED SKILLS AND KNOWLEDGE
- Advanced knowledge of and proficiency with Microsoft Word and
- Excellent writing and communication skills
- Knowledge of budget oversight, record keeping, and general
- Ability to multi-task in a complex office
- Awareness of policy management/oversight
- Experience working with or interacting with business,
community, or educational leaders
- Awareness of state educational structure and of the Sunshine
Law and election procedures
- Must be trustworthy, mature, and able to handle confidential
matters with discretion.
St. Charles Community College is an Equal Opportunity
For more information, or to apply now, you must go to the website
below. Please DO NOT email your resume to us as we only accept
applications through our website.