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Senior Grants Administrator

Northeastern University
Massachusetts, United States
Salary Not specified
Posted date
Jul 24, 2021

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Position Type
Administrative, Business & Administrative Affairs, Grants & Contracts
Employment Level
Employment Type
Full Time
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Senior Grants Administrator

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
The Senior Grants Administrator will provide pre-award support to faculty in the Khoury College of Computer Sciences.

The Senior Grants Administrator's primary responsibility will be to advise and assist 70+ faculty with proposal development. This position will take the lead to collaborate and coordinate with faculty and the Office of Research Administration and Finance (ORAF) on proposal submissions that meet college, university and sponsor guidelines and deadlines. This process often includes balancing the requirements of several stakeholders (including but not limited to: faculty, Northeastern University/ORAF, other institutions, sponsoring agencies, deans). The Senior Grants Administrator will work with the research administration team in Khoury and ORAF to maintain proposal records and data post-submission.

There is a high volume of email and daily problem solving. The Senior Grants Administrator must be able to multi-task in a fast-paced environment with competing deadlines and must ensure all proposals are compliant with federal regulations. Federal sponsor deadlines are consistent and firm.

The Senior Grants Administrator will also assist the Pre-Award manager with other tasks, such as responding to post-submission inquiries to NIH, NSF, Department of Defense and other federal and non-federal sponsors. They will also assist in the grant-transfer process. The Senior Grants Administrator will also be responsible for reviewing and approving proposals submitted through other colleges and departments at the department level. The Senior Grants Administrator will also assist the Pre-Award Manager with research data requests from the college combining data from the Cognos Data warehouse with internal tracking systems.

Challenges include: growing number of faculty in Khoury (40-70 in prior 3 years) which leads to increasing number of proposals each year, increase in interdisciplinary faculty which leads to more complex proposals, and university mission to increase total research funding.

Bachelor's degree or equivalent with a minimum of 5-7 years of experience in grant administration with pre-award experience required. Demonstrated ability to manage and prioritize multiple projects in a high volume, deadline driven environment. Strong interpersonal/communication skills (verbal and written) needed. Knowledge of Fastlane, NIH ASSIST, eRA Commons, Workspace,, and very strongly preferred. Must have working knowledge of the federal circulars, uniform guidance 2 CFR 200, NSF PPAGP, NIH grant proposal guidelines. Must be able to handle complex and confidential emails with discretion. Must be comfortable with complex budget spreadsheets (in excel and other formats). Should be able to adapt to changing proposal submission portals internally and externally.

Preferred Qualifications:

Salary Grade:

Additional Information:
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

To apply, visit

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