Project Manager, Capital Improvements
$75,000.00 - $80,000.00 Annually
CA 94556, CA
Vice Pres, Admin/Finance
8/7/2021 11:59 PM Pacific
Founded in 1863, Saint Mary's is a residential campus nestled 20
miles east of San Francisco in the picturesque Moraga Valley. Based
in the Catholic, Lasallian and Liberal Arts traditions, Saint
Mary's currently enrolls more than 4,000 students from diverse
backgrounds in undergraduate and graduate programs. The De La Salle
Christian Brothers, the largest teaching order of the Roman
Catholic Church, guide the spiritual and academic character of the
As a comprehensive and independent institution, Saint Mary's offers
undergraduate and graduate programs integrating liberal and
professional education. Saint Mary's reputation for excellence,
innovation, and responsiveness in education stems from its vibrant
heritage as a Catholic, Lasallian and Liberal Arts institution. An
outstanding, committed faculty and staff that value shared inquiry,
integrative learning, and student interaction bring these
traditions to life in the 21st century. The College is committed to
the educational benefits of diversity.
The position is located in the Facilities Services Department and
is responsible directly to the Director of Project Management for
all technical and administration matters pertaining to maintenance
and construction projects which will be accomplished by contract,
contract labor, or department personnel. Develops project scopes,
determines the appropriate method of accomplishment and prepares
project request packages for approval. Researches and prepares
project cost estimates, drawings, specifications. Monitors and
tracks all projects assigned. Provides technical assistance
required regarding these design and contracting efforts.
1. Space Programing
- Determines scope of projects required which pertain to the
College's facilities or are infrastructure upgrades; develops
project requesting documents, cost estimates and submits to the
Director for inclusion in the Capital Projects Budgeting
- Receives and processes all work requests determined for project
accomplishment. Develops project scope through consultation with
requesting activity and other staff members and recommends a method
of accomplishment. Develops project programming cost estimates and
develops project request forms and drawings.
- Develops proposed Capital Projects requests in suggested
project priority order, after consulting with applicable deans and
- Prepares special studies as needed.
2. Estimating and Budgeting
- Prepares estimate packages complete with detailing material
lists and labor estimates by trade.
- Develops, prepares specifications for and monitors all service
contracts. Inspects services provided for quality and adherence to
specifications and certifies invoices for payment.
- Initiates requests for coding adjustments, time, extensions and
scope changes when required. Maintains complete project
documentation records on all projects and provides periodic status
briefings to the Director and Vice President for Finance and
- Provides an updated monthly status of all funded projects to
the Director in coordination with the Manager of Administration and
3. Project Management
- Performs and accomplishes all facets of project management and
inspection for all flexibility construction contracts and other
projects as assigned. Processes change orders and certify
acceptance of these projects.
- Prepares solicitation packages for selection of Architectural
Engineering firms to design projects. Reviews design progress for
adequacy in satisfying project scope and performs final review and
acceptance of completed designs prior to bidding.
- Monitors projects which will result in the addition, deletion
or change in utilization of campus space and initiate action to
have changes made in the Physical Space Inventory
- Assists the Building Trades Manager with the programming
scheduling and control of all in-house work requirements.
Accomplishes work programming, scheduling in the absence of the
Building Trades Manager.
- Represents the campus in all pre-design, pre-bid,
preconstruction and progress review meetings regarding all funded
- Provides technical feedback & assistance to contracted
design engineers, and architecture and engineering design firms
personnel when required.
- Monitors the progress of projects under construction and
follow-up to ensure user satisfaction, quality control, and
compliance with the budget.
- Provides technical guidance to trades personnel regarding
maintenance and repair techniques, methods, and materials as
Experience and Qualifications
**UPDATED REQUIREMENTS ON 7/23/21**
Education: REQUIRED: BA /
Experience: 3 years Facilities
Management/Construction or related experience. Some Project
Management experience; ability to set timelines, estimate costs,
hit deadlines, and communicate effectively.
Skills/Abilities: Excellent written and
oral skills are required. Previous experience with project
programming, budgeting. Working knowledge of building codes, and
fire and safety codes requirements. Proven ability to maintain,
manage and prepare reports and records essential. Prior experience
in an automated work control environment desirable.
Licenses & Certificates :
REQUIRED: N/A PREFERRED: Project
Other requirements: May require some
evening and weekend hours.
Application Instructions: Please apply
online at http://jobs.stmarys-ca.edu
Include a cover letter that specifically addresses how you meet the
qualifications and are prepared to support the mission of
the College and
- A resume.
- The name and contact information for three (3) professional
- In applying for a position, candidates sign a consent
authorizing a broader inquiry which may include reference checks, a
motor vehicle check, and a third party background check.
Saint Mary's is an equal employment opportunity employer. We
support inclusive excellence and are committed to creating a safe
and welcoming community for all.
College policy prohibits discrimination based on race, color,
religion, national origin, ancestry, age, gender, sexual
orientation, marital status, medical condition, physical or mental
disability, gender stereotyping, and gender identity, taking a
protected leave (e.g. family medical or pregnancy leave), or on any
other basis protected by applicable laws.
Saint Mary's College annually collects information about campus
crimes and other reportable incidents in accordance with the
federal Jeanne Clery Disclosure of Campus Security Policy and
Campus Crime Statistics Act. To view the Saint Mary's College
Report, please go to the Public Safety website at
To request a paper copy please call Public Safety at (925)
631-4284. The report includes the type of crime, venue, and number
Please apply online at https://www.schooljobs.com/careers/stmarys