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Project Manager, Capital Improvements

Saint Mary's College of California
California, United States
Salary Not specified
Closing date
Aug 2, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Facilities Management & Physical Plant
Employment Level
Employment Type
Full Time
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Job Details

Project Manager, Capital Improvements
Salary: $75,000.00 - $80,000.00 Annually
Job Type: Full Time
Job Number: 2015-1602814
Location: CA 94556, CA
Department: Vice Pres, Admin/Finance
Closing: 8/7/2021 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

The position is located in the Facilities Services Department and is responsible directly to the Director of Project Management for all technical and administration matters pertaining to maintenance and construction projects which will be accomplished by contract, contract labor, or department personnel. Develops project scopes, determines the appropriate method of accomplishment and prepares project request packages for approval. Researches and prepares project cost estimates, drawings, specifications. Monitors and tracks all projects assigned. Provides technical assistance required regarding these design and contracting efforts.

1. Space Programing
  • Determines scope of projects required which pertain to the College's facilities or are infrastructure upgrades; develops project requesting documents, cost estimates and submits to the Director for inclusion in the Capital Projects Budgeting Process.
  • Receives and processes all work requests determined for project accomplishment. Develops project scope through consultation with requesting activity and other staff members and recommends a method of accomplishment. Develops project programming cost estimates and develops project request forms and drawings.
  • Develops proposed Capital Projects requests in suggested project priority order, after consulting with applicable deans and directors.
  • Prepares special studies as needed.

    2. Estimating and Budgeting
  • Prepares estimate packages complete with detailing material lists and labor estimates by trade.
  • Develops, prepares specifications for and monitors all service contracts. Inspects services provided for quality and adherence to specifications and certifies invoices for payment.
  • Initiates requests for coding adjustments, time, extensions and scope changes when required. Maintains complete project documentation records on all projects and provides periodic status briefings to the Director and Vice President for Finance and Administration.
  • Provides an updated monthly status of all funded projects to the Director in coordination with the Manager of Administration and the Controller.

    3. Project Management
  • Performs and accomplishes all facets of project management and inspection for all flexibility construction contracts and other projects as assigned. Processes change orders and certify acceptance of these projects.
  • Prepares solicitation packages for selection of Architectural Engineering firms to design projects. Reviews design progress for adequacy in satisfying project scope and performs final review and acceptance of completed designs prior to bidding.
  • Monitors projects which will result in the addition, deletion or change in utilization of campus space and initiate action to have changes made in the Physical Space Inventory Report.
  • Assists the Building Trades Manager with the programming scheduling and control of all in-house work requirements. Accomplishes work programming, scheduling in the absence of the Building Trades Manager.
  • Represents the campus in all pre-design, pre-bid, preconstruction and progress review meetings regarding all funded contract projects.
  • Provides technical feedback & assistance to contracted design engineers, and architecture and engineering design firms personnel when required.
  • Monitors the progress of projects under construction and follow-up to ensure user satisfaction, quality control, and compliance with the budget.
  • Provides technical guidance to trades personnel regarding maintenance and repair techniques, methods, and materials as required.

    Experience and Qualifications

    Education: REQUIRED: BA / BS Degree.

    Experience: 3 years Facilities Management/Construction or related experience. Some Project Management experience; ability to set timelines, estimate costs, hit deadlines, and communicate effectively.

    Skills/Abilities: Excellent written and oral skills are required. Previous experience with project programming, budgeting. Working knowledge of building codes, and fire and safety codes requirements. Proven ability to maintain, manage and prepare reports and records essential. Prior experience in an automated work control environment desirable.

    Licenses & Certificates : REQUIRED: N/A PREFERRED: Project Management Certification

    Other requirements: May require some evening and weekend hours.

    Supplemental Information
    Application Instructions: Please apply online at
    Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College and
  1. A resume.
  2. The name and contact information for three (3) professional references.
  3. In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

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