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Administrative Assistant

Northeastern University
Massachusetts, United States
Salary Not specified
Posted date
Jul 24, 2021

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Position Type
Faculty Positions, Health & Medicine, Other Health & Medicine
Employment Level
Employment Type
Full Time
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Administrative Assistant

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
The Department of Communication Sciences and Disorders is seeking an Administrative Assistant!

Bouve College of Health Sciences is comprised of four preeminent schools of study encompassing approximately 1,000 faculty and staff, 5,000 students, and 40,000 alumni.

Please note: The primary work location for this position is the Boston MA Northeastern University Campus Location. Until our full return to campus, which is still to-be-determined, this interview process will be conducted remotely- including virtual interviews, remote onboarding and remote work. The remote nature of this position is subject to change in the future and is only temporary. Local, on-campus work will be required once the College and this role return to an operational status that supports it.

The Department Administrative Assistant provides a multitude of essential functions for the Communication Sciences and Disorders (CSD) Department. This position reports directly to the Chair of the CSD Department. The Department Administrative Assistant provides support in department general operations and a variety of CSD essential functions including in the areas of meeting coordination and minutes, supervision of operations calendar and scheduling, work studies supervision and hiring, work orders, photocopier and fax operations, graduation and general event coordination, department documentation and compliance, correspondence of department main phone line and general email box, greeting guests/customer service, supply management, keys and department access, concur tracking assistance for budget manager and other items.

In addition to the daily functions, this role includes compliance for the department including maintenance of policy & procedure manuals, SharePoint Administration and general Department document management necessary for smooth implementation of practices within the department and general office administration including answering questions from the University and accrediting agencies. They will have ongoing daily supervision of work study student(s).

The Department Administrative Assistant will directly assist the Clinical Operations Administrator in the Speech-Language and Hearing Center (SLHC) with essential functions. In addition, this role will assist the Program Manager and Graduate Program Director with the coordination and preparation of annual and reaccreditation reports through CAA-ASHA. They will also work directly with the Department Chair to assist with schedule management and additional functions as needed.

  • Associate degree required; bachelor's degree preferred.
  • Minimum of 3+ years of experience in a customer service environment required.
  • Experience in Higher education, experience with Concur and Sharepoint administration strongly preferred.
  • Demonstrated ability to handle sensitive and confidential matters with discretion.
  • Demonstrated ability to work collaboratively and independently in a fast pace environment with efficiency and accuracy.
  • Strong interpersonal communication skills.
  • Proficiency with computer software (Outlook, Word, Excel, Adobe, etc.).
  • Ability to relate well with all levels of the community and people of diverse backgrounds.
  • Willingness to accept and take on added responsibilities as the department and school moves forward.

Salary Grade:

Additional Information:
For more than a century, Northeastern University's Bouve College of Health Sciences has championed a simple idea: Experience deepens learning. Here, at one of the nation's leading health science colleges, future pharmacists, policymakers, administrators, nurses, physical therapists, scientists, speech therapists, and psychologists learn from renowned professors, while apprenticing alongside preeminent clinicians and researchers at top health institutions.

Bouve College of Health Sciences encompasses four exceptional schools, School of Health Professions, School of Nursing, School of Clinical and Rehabilitation Sciences, and School of Pharmacy. Together, these institutions leverage interdisciplinary collaboration and strategic synergies to tackle the world's most pressing health challenges. It is this cross-pollination of academic rigor, interdisciplinary perspectives and globally recognized experiential learning that distinguishes Bouve and its graduates.

Our commitment to Diversity, Equity, and Inclusion: Bouve College of Health Sciences values and respects the multiple and diverse identities of our shared humanity across race, ethnicity, class, ability, language, gender, sexuality, age, nationality, and military service. We are committed to enlivening the climate of diversity at Bouve through teaching, learning, dialogue, and relationship building. We seek to nurture inhabitable and welcoming spaces where all members feel that their ideas, voice, and lived experiences matter. We avow that differences in perspectives exist, are to be anticipated, and that respect for our differences is foundational to the universe of ideas that enrich our lives and professions. We are committed to advocacy, inclusion, and justice for all.

Northeastern University offers a comprehensive and competitive employee benefits program for all full-time regular faculty and staff including medical plans, a dental plan, medical and dependent-care reimbursement accounts, retirement plans, life insurance benefits, disability programs, and tuition reimbursement.

  • For a short video on the benefit's Northeastern offers, watch this short video:

  • For more information on the benefit's Northeastern offers, see this webpage

    Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

    All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

    To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

    To apply, visit

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