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501913 - Chief of Operations for Academic Affairs

California State University, Fullerton
California, United States
Salary Not specified
Closing date
Jul 31, 2021

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Position Type
Executive, Other Executive
Employment Level
Employment Type
Full Time
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Job Details

501913 - Chief of Operations for Academic Affairs

Classificaiton: Administrator II-Range A
Department: Provost/Vice President Academic Affairs Operations
Sub-Division: Academic Affairs
Salary Range: Salary commensurate with experience and qualifications
Appointment Type: At Will
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The Office of the Provost and Vice President for Academic Affairs is driven by student success. We believe that getting an education isn't just about the classes you take or the degree you earn - It's about engaging with diverse perspectives and cultivating an enlightened outlook on our communities, our society and our world. We are seeking an exceptional individual to join our team as the Chief of Operations for Academic Affairs. The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the direction of the Provost and Vice President for Academic Affairs, the Chief of Operations for Academic Affairs (COO-AA) assumes a wide variety of executive and administrative duties of considerable scope and complexity requiring the exercise of initiative, independent judgment, and knowledge of academic programs and organizational processes of the university. The COO-AA has two primary areas of focus. The first is to work with managers across the division to ensure staff positions are utilized effectively and that each staff member in the division is achieving their potential in their position. The second is to assist the provost with the work of ensuring that all colleges and units within Academic Affairs are functioning to their greatest potential and that the decisions made enable the division to achieve that potential. This work requires high-level skills in communication, collaboration, analyzing issues, and solving problems. It also requires the personality traits of integrity, honesty, diligence, and self-direction. The COO-AA should also be comfortable working in an environment where 1) there are numerous policies and practices as well as areas of ambiguity and 2) achieving the aims of our division frequently requires strong partnering and collaboration with individuals outside of it. The COO-AA serves as the division's HR liaison, as well as overseeing and leading the day-to-day functions and the administrative staff in the Office of the Provost. The COO-AA serves on various committees, as needed, and is a member of the Provost's Council, Council of Deans, and AVP leadership team. Other duties as assigned.

Essential Qualifications:
Bachelor's degree from an accredited four-year college or university or the equivalent work experience. Proven ability to organize, plan, and direct special projects. Proven ability to establish goals and follow through on their implementation, working in an independent manner. Proven ability to work within a diverse environment. Proven ability to build a collegial work environment. Knowledge of staff development models and change management strategies. Demonstrable commitment to facilitating the recruitment, retention, and success of staff of diverse backgrounds. Proven ability to establish and maintain cooperative working relationships with diverse individuals at all levels of an organization. Experience in working in a high-level or executive management office. Experience in operating independently with a very high degree of self-direction and initiative. Strong organization, administrative, analytical skills, and professionalism reflective of the needs and concerns of the Provost. High level of experience in standard software (i.e. Microsoft Office suite).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:
Graduate degree from an accredited four-year college or university. Minimum of five years of related professional and supervisory experience, ideally in a higher education setting .Successful experience applying staff development models and change management strategies. Pertinent experience utilizing Common Human Resources System (CHRS), PeopleSoft, or equivalent. Previous work experience with a large, unionized university environment. Familiarity with higher education policy, practice, and culture. Ability to thrive in the midst of ambiguity.

Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment.

The person holing this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Application Deadline: Jul 29, 2021 (9:00 PM)

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