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Director Admissions

San Joaquin Delta Community College District
California, United States
Salary Not specified
Closing date
Aug 14, 2021

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Position Type
Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Employment Type
Full Time
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Job Details

Director Admissions & Records

San Joaquin Delta Community College District

Job Number:

Oversee management of the daily operations of the Admissions and Records department; including oversight of admissions, registrations, transcripts, evaluations, awarding of certificates and degrees. Maintenance of computerize databases, student recordkeeping and reporting for the District, including maintaining compliance with state regulations and local policies and procedures and recommending revisions as appropriate; planning and directing all procedures related to the registration and admission of students; development and implementation of processes that support the Admissions and Records Office. Oversee the management of the International Student Program at San Joaquin Delta College; serve as a Designated School Official (DSO). Serve as the custodian of records for the college.


Receives limited direction from executive level management. Incumbents work within a framework of established goals and objectives.

Incumbents in this classification assign, coordinate, supervise and evaluate the work of others.

  1. Plans, organizes, and oversees daily operation of the Admissions and Records Office (including: admissions, CCC Apply, Student Information System, evaluations, registration and enrollment, degree audit, awarding of degrees and certificates and department software systems); ensure that operating practices and procedures are in compliance with district philosophies and regulatory requirements.
  2. Provides leadership by collaboratively working with the college leadership team to establish and implement goals.
  3. Participates in the selection, training, and evaluation of the Admissions and Records Office staff.
  4. Certifies general education requirements for students transferring to senior colleges and universities. Verifies student requirements for graduation.
  5. Assesses coordination of approved curriculum as it interfaces with student registration processes to ensure that prerequisites are properly functioning.
  6. Establish and define student record holds as it pertains to registration and enrollment.
  7. Manages records processes including transcripts, verifications of enrollment, subpoenas, petitions, grade changes and incompletes; resolves issues.
  8. Works with Information Technology Department to ensure that the Student Information System is functioning properly and responds immediately to problems; works with Information Services to resolve issues; ensures that all beginning of term and end of term processes are accurate and completed in a timely manner, in particular, those that relate to MIS data reporting.
  9. Interprets policies, codes, rules, and regulations to students, faculty, administration and staff.
  10. Act on a variety of student petitions, including residency reclassification appeals.
  11. Supervises and directs the work of the International Student Program, including budget management, staff supervision and evaluations, program panning and review, and student learning outcomes.
  12. Serve as the Designated School Official including the International Student Program.
  13. Oversee and supervise Campus telephone operators including scheduling, supervision evaluation, and data collection.
  14. Interpret and implement federal and state regulations governing Admissions and Records; maintain current knowledge of regulations; develop and implement policies and procedures to comply with changes in regulations and laws.
  15. Serve as custodian of student records for the purposes of access, protection, confidentiality, and subpoenas.
  16. Coordinate internal and external audits with District's auditor to ensure compliance with registration, residency, concurrent enrollment, and student accounts.
  17. Serves on District committees related to enrollment management and student services.
  18. Perform other related duties as assigned.

Knowledge of:
  • Pertinent federal, state and local laws, codes and regulations including the California Education Code requirements and federal requirements for student residence, grading, Testing, admissions, records, curriculum, and general education.
  • Policies regarding student admissions, registration, records and transcript requirements.
  • Effective interpersonal skills
  • Principles of supervision, training, office management and conflict resolution.
  • Computer systems and software applications and rules that relate to admissions, registration, records management, and retention
  • Local, state and federal laws and regulations pertaining to admissions and records, including the Family Education Rights and Privacy Act (FERPA) regulations.
  • Department of Homeland Security (DHS, United States Citizenship and Immigration Services (USCIS), and Student Exchange and Visitor Information System SEVIS regulations and procedures that govern International Student Programs.
  • Computer systems and software applications related to Admissions and Records, transcript evaluations, certificate and degree awarding.

Ability to:
  • Interpret and apply state and federal laws regarding Admissions and Records.
  • Interpret and apply federal laws regarding the International Student Program.
  • Evaluate and assess processes, policies, and procedures.
  • Lead to a team to ensure high performance and a customer service oriented work environment. Model and foster in staff excellent customer service skills. Resolve complaints and issues.
  • Problem-solve and create solutions.
  • Employ critical thinking to analyze and interpret complex situations and materials.
  • Provide leadership and stimulate cooperation among the staff.
  • Evaluate, train and manage staff.
  • Establish and maintain cooperative and effective working relationships with others.
  • Communicate effectively both orally and in writing.
  • Analyze data and prepare evaluative reports
  • Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, linguistic, ethnic backgrounds and disabilities of community college students and staff.
  • Support the District in achieving its mission, vision, and strategic goals as appropriate in carrying out the duties of this position;
  • Focus on student success, service excellence, and willingness to assist colleagues District-wide, as needed

Education and Experience Requirements:


Master's degree from an accredited college or university in business administration, public administration, student services administration or related field.


Four (4) years of related experience, and at least two (2) years of management or supervisory experience.
Additional Information
  • Minimum Salary: US Dollar (USD) 114,429
  • Maximum Salary : US Dollar (USD) 136,634
  • External Closing Date: Aug 13, 2021
  • External Opening Date: Jul 22, 2021

Location: Stockton, California, United States
To be considered for this position please visit our web site and apply on line at the following link:

The San Joaquin Delta Community College District provides access to its education programs and activities and makes all employment decisions without regard to national origin, religion, age, sex, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, military and veteran status, or any other legally protected category. The District’s prohibition against sex and gender discrimination includes sexual harassment and sexual violence.

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