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Graduate Admissions

University of Oregon
Oregon, United States
Salary Not specified
Posted date
Jul 24, 2021

View more

Position Type
Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Employment Type
Full Time
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Graduate Admissions & Records Coordinator

Job no: 527878
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Admissions/Financial Aid/Enrollment Management

Department: Lundquist Admissions
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $15.81 - $23.49 per hour
FTE: 1.0

Review of Applications Begins
Position closes August 16, 2021.

Special Instructions to Applicants
Along with your online application, please upload:
  • A resume/CV
  • A cover letter indicating how you meet the minimum and, if applicable, preferred qualifications for the position

    You will also be required to submit the names of at least three professional references, their e-mail addresses, and telephone numbers as part of the application process. Any application missing the above documents/information may be considered incomplete. In order to ensure consideration, please submit your application materials prior to or on the listed review date.

    Department Summary
    The Lundquist College of Business is one of seven schools housing academic programs on the University of Oregon campus. The college works cooperatively with other UO Colleges and Schools to prepare students for a broad range of career paths. There are approximately 72 full-time faculty members, 70 staff positions, 1,200 undergraduate majors, 1,200 undergraduate minors, 200 master's students and 36 doctoral students.

    The Lundquist Recruitment and Admission Office (RAO) is dedicated to providing a professional yet vibrant experience for our undergraduate and graduate students. The RAO is a team dedicated to the success of our students ranging from prospective student, applicant, admitted and enrolled student in an undergraduate or graduate-level program. The RAO serves both undergraduate and graduate prospective student populations. This includes undergraduate programs in Accounting and Business Administration (Finance, Marketing, Management and Operations & Business Analytics), and three graduate programs: Master of Business Administration (MBA), Master of Science in Finance (MSF), Master of Accounting (MAcc), and Doctorate (Ph.D.).

    Position Summary
    The Graduate Admissions & Records Coordinator (Coordinator) provides administrative support and coordinates operations of the Lundquist Recruitment and Admission Office (RAO). This position is responsible to coordinate logistical aspects of the Lundquist Graduate Programs admissions process and ensure compliance with LCB/UO admissions requirements.

    The Coordinator manages and maintains internally and externally sourced databases that house potential, current, and former Lundquist graduate student data. This position also provides assistance and training for other staff/administrators on the use of the databases.

    This position will have direct communication with applicants and will collaborate with the director of admissions to create and maintain communication with prospective students regarding the status of their application. This work will include explaining rules and policies via phone, email, and in-person.

    Additional responsibilities include developing reports, tracking and disseminating program statistics, providing backup at peak times for the reception area, and assisting with interview and event coordination.

    Minimum Requirements
  • Three years of office experience which included two years at full performance level and experience generating documents; and
  • Lead work responsibility or coordination of office procedures

    Professional Competencies
  • Demonstrated and proven skill with office technology and software
  • Ability to perform duties in a way that advances and supports the mission of the department and university
  • Ability to maintain a safe and safety-conscious workplace
  • Ability to model the highest ethical standards
  • Ability to provide superior customer service, maintaining composure during stressful situations
  • Excellent organizational skills
  • Strong communication skills including written, oral and presentation
  • Ability to multi-task during constant interruptions

    Preferred Qualifications
  • Bachelor's degree in marketing, business, or human resources
  • Higher education work experience, with experience in Admissions, is highly preferred
  • Proficiency with Radius, Salesforce or other contact management software

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit

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