Target Hire Date
07/19/2021 - 2 months to go
Join our community and experience Emerson College!
The Records Manager is responsible for implementing the College's
records management program. This includes assisting departments
with the maintenance, storage, and disposition of their physical
and digital records as well as planning and implementing a training
program for DROs and the wider Emerson community. The records
manager reviews, manages, and weeds institutional records stored
offsite with a third -party vendor as well as those located onsite
in the Archives. They work with the Assistant Director for Archives
& Special Collections to create and update policies, such as
the records retention and disposition schedules.
- Develop and implement a training and outreach program for
College Departmental Records Officers (DROs) and the general
Emerson community at all campus locations. Respond to requests for
assistance from College departments by providing them with
individualized guidance and training on records management policies
- Work with the Assistant Director for Archives & Special
Collections to create, maintain, update, and provide access to
records management policies, such as the records retention and
disposition schedules. This includes but is not limited to
surveying records held by College departments and conducting
research into current or potential issues.
- Develop, implement, and communicate records management
procedures concerning the creation, maintenance, and transfer of
College digital assets and related metadata. Collaborate with the
digital archivist as needed.
- Maintain and manage records from various College campuses
stored offsite with a third party vendor. Develop and implement
procedures for transferring records in the Archives to offsite
storage; recalling, inventorying, and weeding boxes stored offsite;
coordinating the destruction of records stored offsite; and
assisting other College departments in sending and retrieving
records to/from offsite storage.
- Maintain up-to-date lists, databases, and other documentation
regarding current offsite and onsite holdings. This includes the
creation/updating of record group content descriptions. Maintain an
up-to-date list of DROs.
- Coordinate the shredding of onsite records throughout the
College by maintaining a list of current shred bin locations and
types; ordering new/replacement bins; and creating/implementing
destruction procedures and forms.
- Coordinate the transfer of permanent institutional records to
the archives as well as inventory and confirm the retention periods
of these records. Work with the Archives & Metadata Technician
and Assistant Director for Archives & Special Collections as
- Adhere to all pertinent local, state, and federal laws as well
as College and department policies and procedures. Examples include
FERPA, the College Records Management Policy, College Data
Governance Policy, and the Archives Access and Restriction
Required Skills, Knowledge, and Experience
- Work with the Assistant Director for Archives & Special
Collections to coordinate, plan, and participate in meetings of the
College's Records Management Committee.
- Provide statistics regarding trainings, outreach efforts,
transactions, and consultations to the Assistant Director for
Archives & Special Collections.
- Assist in recruiting, training, and overseeing the work of
student and intern assistants.
- Serve on one or more library teams to serve the needs of the
library and its constituencies.
- All other duties as assigned.
Preferred Skills, Knowledge, and Experience
- ALA accredited Master's degree in library/information science
or a related field with coursework in physical and/or digital
- Three or more years of experience conducting records management
activities with a high level of autonomy.
- Comprehensive knowledge of records management theory,
standards/best practices, and technologies.
- Experience in interpreting records management policies as well
as providing advice and practical assistance to non- experts
regarding records management projects, questions, and
- Familiarity with legal issues surrounding the retention and
destruction of records.
- Effective written and verbal communication with all levels of
staff, faculty, and management, including strong questioning and
- Demonstrated ability to work effectively with vendors,
including coordinating orders, troubleshooting, and
maintaining/updating/querying databases and websites.
- Ability to manage multiple projects simultaneously and meet
deadlines in a fast-paced environment. This includes planning,
coordinating, and implementing effective programs, complex
projects, and service models.
- Experience in creating and/or implementing training and/or
department records officer programs.
- Experience in creating and maintaining records retention and
disposition schedules and/or other policies.
- Experience in creating and implementing procedures for
- 1-3 years project management experience
- Requires long periods of mental and visual
- Requires working in an office space with no windows.
- Requires the ability to lift and move heavy boxes and
- Requires somewhat frequent travel around the Boston campus and
infrequent travel to other College campuses.
- Requires the ability to effectively communicate in-person and
through communication media.
Please note that if this position was full-time (all twelve months
of the year, and for the full 36.25 hours each week) this
position's salary budget would be $61,350. Based upon the needs of
the team, this position is only needed for 11 months of the year
and for 20 hours during those months. Please expect the salary
range to be between $30,000 and $31,250.
Grade of Position: A16E
Scheduled Weekly Hours: 20.00
Hiring Range: $0.00 - $0.00
11 month position paid over 11 months
This position will be exclusively represented by the Service
Employees International Union (SEIU), Local 888 for purposes of
wages, hours and other terms and conditions of employment.
To apply, please visit: https://emerson.wd5.myworkdayjobs.com/en-US/Emerson_College_Staff/job/Boston-Campus/Records-Manager_JR002571
Emerson College is the nation’s only four-year institution
dedicated exclusively to majors in communication and the arts in a
liberal arts context. Its main campus is located in the center of
the dynamic multicultural city of Boston, in close proximity to
major publishing houses, arts institutions, and research centers.
The college also has campuses in Los Angeles and the Netherlands.
Emerson College enrolls over 4,300 graduate and undergraduate
students from more than 70 countries and all 50 states.
Emerson College believes diversity enriches the educational
experience by providing students with the opportunity to learn from
individuals who may have different backgrounds, experiences, and
perspectives. Engagement with diversity in the curriculum, in our
co-curricular offerings, and all other aspects of the College
enhances the personal and intellectual growth of all members of our
campus community. Emerson is committed to strengthening
communities, including our workplace, by fostering the development
of the intercultural competencies necessary for meaningful
citizenship in an increasingly complex, pluralistic society.
Emerson College does not discriminate on the basis of sex/gender in
its educational programs or activities. Emerson has designated the
Associate Vice President, Title IX, and Clery Coordinator to
respond to inquiries regarding the College Sexual Misconduct
Policy. The Title IX Coordinator may be reached at 8 Park Plaza,
Transportation Bldg, Room 230 Boston, MA 02116; Telephone:
617-824-8999; email: firstname.lastname@example.org
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In accordance with the federal Clery and Campus SaVE Acts, Emerson
College commits to providing all current and prospective students
and employees with access to the annual campus security reports for
each of our campuses. This report may be accessed from the Emerson College Police
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