Executive Administrator
- Employer
- Emerson College
- Location
- Massachusetts, United States
- Salary
- Salary Not specified
- Date posted
- Jul 23, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
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Job Details
Executive Administrator
Target Hire Date
09/13/2021 - 1 month to go
Join our community and experience Emerson College!
Reporting directly to the Vice President of the Office of the Arts/Executive Director of ArtsEmerson, the Executive Administrator provides executive support in a one-on-one working relationship. The Executive Administrator serves as the primary point of contact for internal and external constituencies on all matters pertaining to the VP's office and supports the Office of the Arts through general office management. The Executive Administrator also serves as a liaison to the Office of the Arts' team and the wider College community, organizes and coordinates VP communications and external relations efforts; and oversees special projects. The Executive Administrator must be creative and enjoy working within a fast-paced environment that is mission-driven, values-centered and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple competing priorities. The Executive Administrator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Under limited direction, the Executive Administrator will complete a broad variety of administrative tasks that facilitate the VP's ability to effectively lead the office, including but not limited to:
- Managing an extremely active calendar of appointments;
completing expense reports; composing and preparing correspondence
that is sometimes confidential; arranging travel plans and agendas,
and compiling documents for travel-related engagements.
- Works closely and effectively with the VP to keep them well
informed of upcoming commitments and responsibilities, following up
appropriately. Keeps VP abreast of important internal departmental
updates and clearly communicates them in a timely
fashion.
- Researches, prioritizes and follows up on incoming issues and
concerns addressed to the VP, including those of a sensitive or
confidential nature. Determines appropriate course of action,
referral, or response.
- Develops and coordinates the rollout of internal and external
policies and procedures; makes recommendations for process
improvement and efficiencies.
- Manages competing priorities handles matters expeditiously,
proactively, and follows-through on projects to successful
completion, often with time sensitivity.
- Provides leadership to build positive and collaborative
relationships crucial to the success of the Office, and manages a
variety of special projects for the VP.
Your Other Responsibilities:
- Provide leadership to all levels of the organization to meet
their current and future information needs; answer inquiries and
provide guidance on inquiries made to the department.
- Provide event management support as requested.
- Serves as the office project coordinator on a variety of
projects and strategic initiatives.
- Oversees general office management functions, including
procurement of office supplies, liaising with Human Resources, IT
as well as other internal/external stakeholders.
- Other duties as assigned.
Your Qualifications:
- Highly resourceful team-player, with the ability to also be
extremely effective independently; strong ability to execute work
broadly with a diversity, equity, and inclusion lens.
- Significant executive support experience, including supporting
senior leaders. Nonprofit board experience is highly
preferred.
- High degree of professionalism in dealing with diverse groups
of people, including, senior executives, staff, faculty, artists,
community leaders, donors, community partners and
Trustees.
- Strong verbal and written communication skills.
- Able to maintain a high level of integrity and discretion in
handling confidential information.
- Make appropriate, informed decisions regarding priorities and
available time.
- Ability to respond with appropriate levels of urgency to
situations and events that require quick response or
turnaround.
- Expert proficiency with Microsoft Office and desktop publishing
software; technical proficiency and problem-solving skills related
to IT infrastructure; IT support and troubleshooting; and
cloud-based environments (web-based applications).
- 5-7 years of administrative support for a high-level
executive.
- Bachelor's degree or equivalent experience.
You'll be Preferred with:
- Strong work tenure: 2 to 5 years of experience supporting
senior leaders, and with project work preferably in a non-profit
organization.
- Experience and interest in internal and external
communications, partnership development, and
fundraising.
Experience working in an arts organization
Grade of Position: A17E
Scheduled Weekly Hours: 36.25
Hiring Range: $73,550.00 - $77,100.00
To apply, please visit: https://emerson.wd5.myworkdayjobs.com/en-US/Emerson_College_Staff/job/Boston-Campus/Executive-Administrator_JR002561-1
About Us
Emerson College is the nation’s only four-year institution dedicated exclusively to majors in communication and the arts in a liberal arts context. Its main campus is located in the center of the dynamic multicultural city of Boston, in close proximity to major publishing houses, arts institutions, and research centers. The college also has campuses in Los Angeles and the Netherlands. Emerson College enrolls over 4,300 graduate and undergraduate students from more than 70 countries and all 50 states.
Diversity Statement
Emerson College believes diversity enriches the educational experience by providing students with the opportunity to learn from individuals who may have different backgrounds, experiences, and perspectives. Engagement with diversity in the curriculum, in our co-curricular offerings, and all other aspects of the College enhances the personal and intellectual growth of all members of our campus community. Emerson is committed to strengthening communities, including our workplace, by fostering the development of the intercultural competencies necessary for meaningful citizenship in an increasingly complex, pluralistic society. Emerson College does not discriminate on the basis of sex/gender in its educational programs or activities. Emerson has designated the Associate Vice President, Title IX, and Clery Coordinator to respond to inquiries regarding the College Sexual Misconduct Policy. The Title IX Coordinator may be reached at 8 Park Plaza, Transportation Bldg, Room 230 Boston, MA 02116; Telephone: 617-824-8999; email: titleix@emerson.edu
Annual Clery Report
In accordance with the federal Clery and Campus SaVE Acts, Emerson College commits to providing all current and prospective students and employees with access to the annual campus security reports for each of our campuses. This report may be accessed from the Emerson College Police Department website.
Grade Ranges
Information on Emerson College staff grade range
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Company
Emerson College enrolls over 5,800 graduate and undergraduate students from 49 states and more than 70 countries. Its main campus is located in the dynamic, multicultural city of Boston. The college also has campuses in Los Angeles and the Netherlands. Emerson's commitment to inclusive excellence is supported by a range of resources such as the Office of Internationalization & Equity, the Social Justice Center, and the Center for Innovation in Teaching and Learning.
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