Target Hire Date
09/13/2021 - 1 month to go
Join our community and experience Emerson College!
Reporting directly to the Vice President of the Office of the
Arts/Executive Director of ArtsEmerson, the Executive Administrator
provides executive support in a one-on-one working relationship.
The Executive Administrator serves as the primary point of contact
for internal and external constituencies on all matters pertaining
to the VP's office and supports the Office of the Arts through
general office management. The Executive Administrator also serves
as a liaison to the Office of the Arts' team and the wider College
community, organizes and coordinates VP communications and external
relations efforts; and oversees special projects. The Executive
Administrator must be creative and enjoy working within a
fast-paced environment that is mission-driven, values-centered and
community oriented. The ideal individual will have the ability to
exercise good judgment in a variety of situations, with strong
written and verbal communication, administrative, and
organizational skills, and the ability to maintain a realistic
balance among multiple competing priorities. The Executive
Administrator will have the ability to work independently on
projects, from conception to completion, and must be able to work
under pressure at times to handle a wide variety of activities and
confidential matters with discretion.
Under limited direction, the Executive Administrator will complete
a broad variety of administrative tasks that facilitate the VP's
ability to effectively lead the office, including but not limited
Your Other Responsibilities:
- Managing an extremely active calendar of appointments;
completing expense reports; composing and preparing correspondence
that is sometimes confidential; arranging travel plans and agendas,
and compiling documents for travel-related engagements.
- Works closely and effectively with the VP to keep them well
informed of upcoming commitments and responsibilities, following up
appropriately. Keeps VP abreast of important internal departmental
updates and clearly communicates them in a timely
- Researches, prioritizes and follows up on incoming issues and
concerns addressed to the VP, including those of a sensitive or
confidential nature. Determines appropriate course of action,
referral, or response.
- Develops and coordinates the rollout of internal and external
policies and procedures; makes recommendations for process
improvement and efficiencies.
- Manages competing priorities handles matters expeditiously,
proactively, and follows-through on projects to successful
completion, often with time sensitivity.
- Provides leadership to build positive and collaborative
relationships crucial to the success of the Office, and manages a
variety of special projects for the VP.
- Provide leadership to all levels of the organization to meet
their current and future information needs; answer inquiries and
provide guidance on inquiries made to the department.
- Provide event management support as requested.
- Serves as the office project coordinator on a variety of
projects and strategic initiatives.
- Oversees general office management functions, including
procurement of office supplies, liaising with Human Resources, IT
as well as other internal/external stakeholders.
- Other duties as assigned.
You'll be Preferred with:
- Highly resourceful team-player, with the ability to also be
extremely effective independently; strong ability to execute work
broadly with a diversity, equity, and inclusion lens.
- Significant executive support experience, including supporting
senior leaders. Nonprofit board experience is highly
- High degree of professionalism in dealing with diverse groups
of people, including, senior executives, staff, faculty, artists,
community leaders, donors, community partners and
- Strong verbal and written communication skills.
- Able to maintain a high level of integrity and discretion in
handling confidential information.
- Make appropriate, informed decisions regarding priorities and
- Ability to respond with appropriate levels of urgency to
situations and events that require quick response or
- Expert proficiency with Microsoft Office and desktop publishing
software; technical proficiency and problem-solving skills related
to IT infrastructure; IT support and troubleshooting; and
cloud-based environments (web-based applications).
- 5-7 years of administrative support for a high-level
- Bachelor's degree or equivalent experience.
- Strong work tenure: 2 to 5 years of experience supporting
senior leaders, and with project work preferably in a non-profit
- Experience and interest in internal and external
communications, partnership development, and
Experience working in an arts organization
Grade of Position: A17E
Scheduled Weekly Hours: 36.25
Hiring Range: $73,550.00 - $77,100.00
To apply, please visit: https://emerson.wd5.myworkdayjobs.com/en-US/Emerson_College_Staff/job/Boston-Campus/Executive-Administrator_JR002561-1
Emerson College is the nation’s only four-year institution
dedicated exclusively to majors in communication and the arts in a
liberal arts context. Its main campus is located in the center of
the dynamic multicultural city of Boston, in close proximity to
major publishing houses, arts institutions, and research centers.
The college also has campuses in Los Angeles and the Netherlands.
Emerson College enrolls over 4,300 graduate and undergraduate
students from more than 70 countries and all 50 states.
Emerson College believes diversity enriches the educational
experience by providing students with the opportunity to learn from
individuals who may have different backgrounds, experiences, and
perspectives. Engagement with diversity in the curriculum, in our
co-curricular offerings, and all other aspects of the College
enhances the personal and intellectual growth of all members of our
campus community. Emerson is committed to strengthening
communities, including our workplace, by fostering the development
of the intercultural competencies necessary for meaningful
citizenship in an increasingly complex, pluralistic society.
Emerson College does not discriminate on the basis of sex/gender in
its educational programs or activities. Emerson has designated the
Associate Vice President, Title IX, and Clery Coordinator to
respond to inquiries regarding the College Sexual Misconduct
Policy. The Title IX Coordinator may be reached at 8 Park Plaza,
Transportation Bldg, Room 230 Boston, MA 02116; Telephone:
617-824-8999; email: firstname.lastname@example.org
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College commits to providing all current and prospective students
and employees with access to the annual campus security reports for
each of our campuses. This report may be accessed from the Emerson College Police
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