San Diego County - District Office
Transforming lives through learning isn't just the vision of the
Grossmont-Cuyamaca Community College District. It happens every day
with our 30,000 students who take the first step in their higher
education, become trained for a new career, or learn knowledge that
transforms their world perspective.
The Grossmont-Cuyamaca Community College District honors a diverse
academic community and fosters equity mindedness across our
institutions. As such, the District is committed to eliminating
achievement gaps among different student groups by promoting a
culture of appreciation for diversity, equity, inclusivity, and
social justice, and continuously examining our processes and
practices through an equity lens.
The District provides an excellent health and welfare benefits
package to its employees. We take care of our employees and have
continued to offer medical, dental and vision coverage to eligible
employees and their dependents at no charge for any of the plans we
Become a part of this dedicated team in beautiful San Diego
Please read the entire job posting before your
application is submitted. Important instructions to applicants are
at the bottom of the page. Be attentive when applying as many of
our positions require multiple attachments.
Please note: each page of the application will save upon
clicking ‘next.' Draft applications can be accessed through the
candidate home page.
Application Deadline: Monday, August 16, 2021 at 11:59 p.m.
NOTE: Application materials that are submitted on the last day of
application and are timed out will not be accepted.
Department: Purchasing & Contracts
Location: District Services
Months worked out of the Year: 12 months
Work hours: Monday - Friday: 8:00 a.m. - 5:00 p.m.
Hours may vary.
Shift Differential: None
Starting Salary Range: CL-38; $4,588 (Step A) or $4,852 (Step
Based on experience
Anticipated Start Date: October 2021
Under the direction of an assigned supervisor, Purchasing and
Contracts, provide complex technical assistance and perform a
variety of responsible duties to coordinate and facilitate
purchasing and contracts operations. Perform complex technical
duties in the purchase of District supplies, materials, equipment
and services including preparing detailed bid and proposal
Review and process requisitions for the purchase of materials,
supplies, equipment, and services, including construction related
services and public works contracts.
Prepare and write detailed formal specifications for bids and
proposals; receive bids and proposals; tabulate and analyze date;
recommend award based on price and conformance to
Prepare and submit contract documents for executions by all parties
Perform reference checks on contractors/vendors recommend for award
of contracts as required.
Perform complex research through various methods to determine
legality and conformance of proposed contracts(i.e. Education,
Public Contract, Government, Labor codes, contractor's state
license board, prevailing wage laws, etc.). Make recommendations
based on outcome of research.
Prepare, process, and administer service contracts; provide
training and guidance to personnel as assigned.
Provide responsible office assistance to coordinate purchasing and
contracts operations including reviewing and responding to
correspondence, coordinating office communication and participating
in various phases of construction contracts.
Review legal contracts for basic requirements and determine
necessity of Board approval or ratification.
Assist in analyzing departmental activities and documents for
compliance with district policies and governmental rules and
regulations; prepare a variety of legal documents and materials
such as public works contracts, interrogatories and
Communicate with other district personnel and departments,
attorneys, insurance representatives, consultants, inspectors and
others to coordinate activities, exchange information and
facilitate purchasing and contracts operations; attend various
meetings and participate on committees as required.
Interpret and explain rules, regulations, policies and procedures
related to purchasing and contracts functions to district personnel
and the public in accordance with established procedures.
Develop and maintain a variety of records and files related to
contracts, board material and other purchasing and contracts
information and material.
Secure competitive financing proposals for lease-purchase
contracts; negotiate with vendors/contractors on negotiable items
on contracts and agreements; administer contracts for performance
Prepare presentations, information and back up materials related to
purchasing and contracts operations for board meetings; coordinate
follow up activities for board action as required.
Attend board meeting as assigned.
Maintain departmental area(s) in a safe, clean and orderly
condition; assure compliance with established safety procedures and
Conduct bid openings as required.
Contact contractors and vendors by mail or telephone regarding
discrepancies in invoices, statements or performance of work;
coordination with Accounts Payable staff.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
- Use automated purchasing software.
- Purchasing methods, policies and procedures.
- Principles of office management and organization.
- Laws, rules and regulations related to government purchasing
- Modern office practices, procedures and equipment, including
telephone techniques and etiquette.
- Correct English usage, grammar, spelling, punctuation and
- Basic research methods.
- Coordinate and facilitate office operations and
- Learn district organization, operations, policies and
- Understand purchasing and contracts functions, operations,
policies and procedures.
- Prepare, process and administer lease-purchase and public works
- Communicate effectively both orally and in writing.
- Analyze situations accurately and recommend effective course of
- Read and understand legal contracts.
- Interpret, apply and explain rules, regulations, policies and
- Maintain records and prepare reports.
- Work independently with little direction; plan and organize
work to meet schedules and time lines.
- Understand and follow oral and written directions.
- Conduct research, compile and analyze information and calculate
- Operate a personal computer including various software packages
to enter and retrieve data using keyboarding skills in an efficient
and effective manner consistent with requirements of the
- Establish and maintain cooperative and effective working
relationships with others.
Graduation from high school or equivalent
supplemented by two years college-level coursework in purchasing
and contracts, business administration or a related field.
Increasingly responsible contract experience,
preferably including experience in the purchasing and contracts
office of a public agency.
Office environment; subject to frequent
contacts with other district personnel, attorneys, consultants,
SPECIAL INSTRUCTIONS TO APPLICANTS:
Applicants may find it helpful to refer back to the job posting,
specifically the special instructions, while applying. Consider
saving the job description or opening a new browser window.
*ATTENTION* MATERIALS WITH PICTURES OR PERSONAL
INFORMATION WILL RENDER YOUR APPLICATION
INCOMPLETE. PLEASE DO NOT INCLUDE ANY MATERIALS THAT ARE NOT
Having the following materials prepared and ready to attach
beginning the application may make the application
experience more seamless.
POSITION SPECIFIC REQUIRED DOCUMENTS:
1) A complete and current resume
2) 1 Page Cover Letter addressing how you meet the requirements of
3) On a separate sheet address the following:
- List specific automated/financial/purchasing/accounting systems
you are familiar with. Include the most common processes you
perform on these systems.
- Describe your experience creating and issuing contracts.
Include the average number of contracts you process on a monthly
- Describe your experience drafting specifications for bids and
Under Federal Law, employers are required to verify that all new
employees are eligible for employment in the United States. Prior
to appointment to a position, you must present acceptable proof of
your identity and authorization to work in the United States.
GCCCD is an Equal Employment Opportunity and Title IX
Applicants who are protected under the Americans with Disabilities
Act and who require accommodations for completing the application
process or interviewing should notify the Human Resources
Department by calling (619) 644-7679.
Offers of employment are contingent upon successful fingerprint
clearance. A processing fee plus Live Scan fee will be
To apply, visit https://gcccd.wd1.myworkdayjobs.com/en-US/gcccdcareers/job/San-Diego-County---District-Office/CONTRACT-SPECIALIST_R-01264.
The Grossmont-Cuyamaca Community College District, a two-college
district in eastern San Diego County, has been providing a
high-quality education to the region since Grossmont College opened
its doors in 1961 and Cuyamaca College began operating in 1978. The
district is tied closely to the suburban and rural communities that
it serves, providing a $1 billion economic impact to the region
through its payroll, purchasing, and spending by students and
The district has a strong commitment to diversity and equity with a
student population representing a broad variety of backgrounds,
ethnicities, socioeconomic levels, cultures and abilities. The
district strives to provide an educational environment that fosters
cultural awareness, mutual understanding, and respect that
ultimately also benefits the global community.
The colleges offer more than 150 degrees and certificates in a wide
range of programs. Both colleges have signature programs that have
become well-renowned. Grossmont College is recognized for its
top-notch Administration of Justice, Culinary Arts, Nursing and
Allied Health and Theatre Arts programs, while Cuyamaca is known
for its Automotive Technology, Ornamental Horticulture,
Environmental Health and Safety and Water/Wastewater Technology