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Administrative Assistant

Employer
Delta State University
Location
Mississippi, United States
Salary
Salary Not specified
Start date
Jul 23, 2021

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Position Type
Faculty Positions, Education, Other Education
Employment Level
Administrative
Employment Type
Full Time
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Delta State University

Administrative Assistant

Position Type: Staff

Department: Registrar

Posting Number: 201201156

Full or Part Time: Full Time

Tenure/Non-Tenure: Non-Tenure Track

Salary Basis: 12 month

Responsibilities:
  • The Administrative Assistant for the Registrar's Office will perform all secretarial duties for the department and the Office of Institutional Research, Effectiveness & Planning.
  • Duties include answering the phone, assisting students/faculty/staff who request in-person assistance, managing inventory, creating purchase orders, ordering office supplies, performing official timekeeper duties (posting monthly leave time for staff) for both the Registrar's Office and Institutional Research, Effectiveness & Planning.
  • This position is responsible for Banner student data processing (adds, drops, withdrawals, no shows, cut-outs, etc.) and Banner document management (scanning/indexing all student documents).
  • Additional duties will include assisting with organizing and producing commencement ceremonies (ordering supplies, ticket distribution, duties during the ceremonies, etc.), mailing diplomas, assisting in managing & training student workers, and assisting the Registrar and Assistant Registrar in preparing documentation for athletic eligibility review and in auditing data, updating databases, and clearing students for graduation.
  • The Administrative Assistant will also be cross-trained and expected to assist as needed and as a backup for other positions in the office, including but not limited to transcript processing, transcript articulation, degree audits, course substitutions, and degree modifications.
  • Other duties as assigned.

    Qualifications:
    • High School degree or GED and a minimum of 2 years full-time work required. Bachelor’s degree preferred.
    • Excellent communication (written and verbal), organizational, critical thinking, reading comprehension, customer service, and computer skills (Excel, Word).
    • Ability to perform detail-oriented work accurately and in a timely manner.
    • Ability to work in a fast-paced environment.
    • Collaborative and collegial attitude.
    • Excellent team member and able to work well independently.
    • Previous work experience at a higher education institution using Banner administrative software is preferred.
    • Previous experience in student service or student records-related positions is preferred.• High School degree or GED and a minimum of 2 years full-time work required. Bachelor’s degree preferred.
    • Excellent communication (written and verbal), organizational, critical thinking, reading comprehension, customer service, and computer skills (Excel, Word).
    • Ability to perform detail-oriented work accurately and in a timely manner.
    • Ability to work in a fast-paced environment.
    • Collaborative and collegial attitude.
    • Excellent team member and able to work well independently.• Bachelor’s degree.
    • Previous work experience at a higher education institution using Banner administrative software. • Previous experience in student service or student records-related positions.

    Salary:
    12 monthCommensurate with experience and qualifications

    Minimum Qualifications:
    • High School degree or GED and a minimum of 2 years full-time work required. Bachelor’s degree preferred.
    • Excellent communication (written and verbal), organizational, critical thinking, reading comprehension, customer service, and computer skills (Excel, Word).
    • Ability to perform detail-oriented work accurately and in a timely manner.
    • Ability to work in a fast-paced environment.
    • Collaborative and collegial attitude.
    • Excellent team member and able to work well independently.

    Preferred Qualifications:
    • Bachelor’s degree.
    • Previous work experience at a higher education institution using Banner administrative software. • Previous experience in student service or student records-related positions.

    Special Instructions to Applicants:
    Please upload the following documents in the document upload section:
    • Detailed resume listing relevant qualifications and experience.
    • Cover letter indicating why you are a good fit for the position and Delta State University.
    • Provide contact information for three references, we recommend providing professional/work references vs. personal references.
    • Providing transcripts are optional at this time. You may attach an unofficial copy to the links provided. If more than one transcript, please combine all transcripts into one pdf and upload.



    Additional Information:
    Applications that do not include the required uploaded documents may not be considered.

    Open Date: 07/20/2021

    Close Date:

    Open Until Filled: Yes

    To be considered for this position please visit our web site and apply on line at the following link: Click Here

    Delta State University is committed to a policy of equal employment and educational opportunity. Delta State University does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or veteran status. This policy extends to all programs and activities supported by the University.

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