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Academic Budget

California State University, San Bernardino
California, United States
Salary Not specified
Closing date
Sep 21, 2021

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Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Employment Type
Full Time
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Job Details

Academic Budget & Planning Analyst (AA/S NE) / Academic Affairs
California State University, San Bernardino

Job No: 501396
Work type: Staff
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Finance/Accounting, Probationary, Full Time, Student Services


California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.

At CSUSB, you can:

  • Build your future

  • Work with the best

  • Be your authentic self

  • Focus on you

  • Make a lasting impact

  • Work for a purpose that is greater than your own

  • Bring everything you are, become everything you want

    Department Summary

    The Office of Academic Budget & Planning supports the Division of Academic Affairs in the areas of budget management, staffing, and space planning. Services include: Facilitating the Academic Affairs budget process, management and allocation of division funds to academic colleges and units, preparation of budget status reports for managing division budgets, coordination of space and renovations, assisting the Provost with staff human resources, and acting as a liaison to other divisions and units on campus.

    Job Summary

    Under the supervision of the Director, the incumbent will provide high level clerical and administrative support functions for the Office of Academic Budget and Planning such as:

  • Use of PS financials, CFS and Data warehouse to run financial reports and queries, maintain logs and oversee budget request process, and hospitality pre-approval process, assist in budget amendment process by ensuring funds availability, and support and maintain small grants and projects.

  • Maintain request logs for space changes and project proposals, process work orders and assist with the annual space inventory for the division. Support the Academic Affairs Space Committee: Prepare and distribute meeting notes to committee members, collect agenda items for meeting, send reminders and schedule monthly meetings.

Faculty support/Faculty workload:
  • Assist the lead AA/S in a variety of tasks such as document preparation for faculty additional pay, training, and responding to inquiries.
  • Assist the Director by using various Institutional Research dashboards and manipulating data for reports related to faculty workload.

  • Perform some clerical tasks, such as, note taking, calendar maintenance, reminders, and overseeing the ABP email account. Also, assist with other ABP functions as well as Academic Affairs events.

Employment Status: Full-time, probationary, "non-exempt" position (with the possibility of converting to permanent).

First Review Deadline: The initial review of applications will begin on August 5, 2021.

Work Schedule

Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

Key Qualifications
  • Thorough knowledge of office methods, procedures, and practices.
  • Thorough knowledge of correct English, grammar, spelling, and punctuation.
  • A working knowledge of budget policies and procedures is desired.
  • A thorough, detailed knowledge of applicable university infrastructure, policies and procedures is required.
  • A thorough knowledge of office systems and ability to use a broader range of technology, systems, and software packages is preferred.
  • The ability to independently handle multiple work unit priorities and projects is required.
  • The ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist is required.
  • The ability to perform standard business math such as calculate ratios and percentages, track financial data and make simple projections is required.
  • The ability to draft and compose correspondence and standard reports is required.
  • The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people.
  • Proficiency in the use of Data Warehouse, CFS, and Excel is required.
  • Take notes at various AB&P meetings, maintain ABP calendar, follow up on action items, send out meeting reminders, requests for agenda items, oversee ABP email account and oversee workflow board.
  • Assist with property inventories, assist with Academic Affairs events, other duties as assigned, consistent with class standards.
  • Other duties as assigned.

Education and Experience

Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications
  • Experience working in higher education.
  • The equivalent to three (3) years of experience in general office clerical work is preferred.
  • Proficient in the use of excel and data warehouse systems and knowledge of budget practices.


Anticipated Hiring Range: $3,288 - $4,200 per month

Classification Salary Range: $3,288 - $6,347 per month

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.

The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

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