Academic Budget & Planning Analyst (AA/S NE) / Academic
California State University, San Bernardino
Unit 9 - CSUEU - Technical Support Services,
Administrative, Finance/Accounting, Probationary, Full Time,
California State University, San Bernardino is a preeminent center
of intellectual and cultural activity in Inland Southern
California. Opened in 1965 and set at the foothills of the
beautiful San Bernardino Mountains, the university serves more than
20,000 students each year and graduates about 4,000 students
annually. CSUSB reflects the dynamic diversity of the region and
has the most diverse student population of any university in the
Inland Empire. Seventy percent of those who graduate are the first
in their families to do so.
At CSUSB, you can:
- Build your future
- Work with the best
- Be your authentic self
- Focus on you
- Make a lasting impact
- Work for a purpose that is greater than your own
- Bring everything you are, become everything you want
The Office of Academic Budget & Planning supports the Division
of Academic Affairs in the areas of budget management, staffing,
and space planning. Services include: Facilitating the Academic
Affairs budget process, management and allocation of division funds
to academic colleges and units, preparation of budget status
reports for managing division budgets, coordination of space and
renovations, assisting the Provost with staff human resources, and
acting as a liaison to other divisions and units on campus.
Under the supervision of the Director, the incumbent will
provide high level clerical and administrative support functions
for the Office of Academic Budget and Planning such as:
- Use of PS financials, CFS and Data warehouse to run financial
reports and queries, maintain logs and oversee budget request
process, and hospitality pre-approval process, assist in budget
amendment process by ensuring funds availability, and support and
maintain small grants and projects.
Faculty support/Faculty workload:
- Maintain request logs for space changes and project proposals,
process work orders and assist with the annual space inventory for
the division. Support the Academic Affairs Space Committee: Prepare
and distribute meeting notes to committee members, collect agenda
items for meeting, send reminders and schedule monthly
- Assist the lead AA/S in a variety of tasks such as document
preparation for faculty additional pay, training, and responding to
- Assist the Director by using various Institutional Research
dashboards and manipulating data for reports related to faculty
- Perform some clerical tasks, such as, note taking, calendar
maintenance, reminders, and overseeing the ABP email account. Also,
assist with other ABP functions as well as Academic Affairs
"non-exempt" position (with the possibility of converting to
First Review Deadline:
The initial review of
applications will begin on August 5, 2021.
Monday through Friday from 8:00 am to 5:00 pm, weekends and
evenings may be required.
Education and Experience
- Thorough knowledge of office methods, procedures, and
- Thorough knowledge of correct English, grammar, spelling, and
- A working knowledge of budget policies and procedures is
- A thorough, detailed knowledge of applicable university
infrastructure, policies and procedures is required.
- A thorough knowledge of office systems and ability to use a
broader range of technology, systems, and software packages is
- The ability to independently handle multiple work unit
priorities and projects is required.
- The ability to apply independently a wide variety of policies
and procedures where specific guidelines may not exist is
- The ability to perform standard business math such as calculate
ratios and percentages, track financial data and make simple
projections is required.
- The ability to draft and compose correspondence and standard
reports is required.
- The ability to handle effectively a broader range of
interpersonal contacts, including those at a higher level and those
of sensitive nature is required along with the ability to work
cooperatively with a diverse group of people.
- Proficiency in the use of Data Warehouse, CFS, and Excel is
- Take notes at various AB&P meetings, maintain ABP calendar,
follow up on action items, send out meeting reminders, requests for
agenda items, oversee ABP email account and oversee workflow
- Assist with property inventories, assist with Academic Affairs
events, other duties as assigned, consistent with class
- Other duties as assigned.
Bachelor's degree AND/OR
the equivalent training
and administrative work experience involving study, analysis,
and/or evaluation leading to the development or improvement of
administrative policies, procedures, practices, or programs.
- Experience working in higher education.
- The equivalent to three (3) years of experience in general
office clerical work is preferred.
- Proficient in the use of excel and data warehouse systems and
knowledge of budget practices.
Anticipated Hiring Range: $3,288 - $4,200 per month
Classification Salary Range: $3,288 - $6,347 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our
educational mission, California State University, San Bernardino
seeks a campus climate that welcomes, celebrates, and promotes
respect for the entire variety of human experience. In our
commitment to diversity, we welcome people from all backgrounds,
and we seek to include knowledge and values from many cultures in
the curriculum and extra-curricular life of the campus community.
Our commitment to work toward an environment that values diversity
requires that we create, promote, and maintain activities and
programs which further our understanding of individual and group
diversity. We will also develop and communicate policies and
promote values which discourage intolerance and
The concept and dimensions of diversity are to be advanced and
incorporated into every aspect of university activity, including
student life, the curriculum, teaching, programs, staffing,
personnel training practices, research, community services, events,
and all other areas of university endeavor.
Dimensions of diversity shall include, but are not limited to, the
following: race, ethnicity, religious belief, sexual orientation,
sex, gender identity, gender expression, ability, socioeconomic
status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with
the university as a whole. The president, in addition to a personal
commitment and involvement, may use the University Diversity
Committee, campus administrators, faculty, staff, and students as
well as other members of the campus community to implement
effectively the philosophy and intent of this statement.
A background check (including a criminal records check) must be
completed satisfactorily before any candidate can be offered a
position with the CSU. Failure to satisfactorily complete the
background check may affect the application status of applicants or
continued employment of current CSU employees who apply for the
The person holding this position is considered a `mandated
reporter' under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative
Action/Equal Opportunity Employer. We consider qualified applicants
for employment without regard to race, religion, color, national
origin, ancestry, age, sex, gender, gender identity, gender
expression, sexual orientation, genetic information, medical
condition, disability, marital status, or protected veteran
This position may be "Designated" under California State
University's Conflict of Interest Code. This would require the
filing of a Statement of Economic Interest on an annual basis and
the completion of training within 6 months of assuming office and
every 2 years thereafter. Visit the Human Resources Conflict of
Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex
Discrimination, Sexual Harassment, and Sexual Violence, including
Domestic Violence, Dating Violence, and Stalking. This requires
completion of Sexual Violence Prevention Training within 6 months
of assuming employment and on a two-year basis thereafter.
(Executive Order 1096)
To view full description and to apply, visit: https://www.csusb.edu