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Clinical Placement Associate

Naropa University
Colorado, United States
$39,520.00 - $44,678.00
Start date
Jul 23, 2021

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Position Type
Administrative, Student Affairs, Academic Advising & Academic Support Services, Counseling
Employment Level
Employment Type
Full Time
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Position Title: Clinical Placement Coordinator/Associate

Department/Program: GSCP Clinical Placement 12045 Work Location: Combination Remote/On-Site Reports to: Clinical Placement Lead FLSA Classification: Exempt/Salaried FTE: 100% (40+ hrs/week) Type of Employment: Regular/FT (30+ hrs/week) DEI Tier: Tier 1 Compensation: $39,520 - $44,678 DOE

Job Summary:

 The Clinical Placement Coordinator supports the Clinical Placement Lead with the logistical and administrative work of the Clinical Placement Team. In addition, they serve as a source of support for students across the Graduate School of Counseling and Psychology, when seeking information about their practicum and internship experiences, while embarking on their search process, during the development of new site relationships, and throughout their placement. Furthermore, with the Clinical Placement Lead, the Clinical Placement Administrator facilitates student group meetings regarding clinical placements and works with concentration faculty and advisors to develop appropriate systems and processes to best serve students, sites and specific concentrations clinical placement needs.

Job Duties & Responsibilities:

Support to Students:

·         Serves as a resource for students seeking information and support with their practicum or internship experiences.

·         Offers, via Acuity, a minimum of 20 hours of student appointments per week. These meetings can consist of a variety of clinical placement focused topics ranging from basic logistical information, to resume and cover letter support, support with applying to sites and finding new sites, and the site discernment process. 

·         Communicates clinical field placement processes to students and serves as a resource for helping them to conduct their search process.

·         Educates students on the clinical placement requirements, policies, procedures and forms they will need for their practicum and internship exploration, the search process and also for the entire placement experience.

·         Updates the MyNaropa web page to ensure that students have access to the required forms and that all clinical placement events and information/resources are accurate.

·         Works in partnership with concentrations to support students while in their clinical placements.

·         In collaboration with the Specialist for Credentialing and Licensure, communicates to students the importance of completing practicum and internship site confirmation forms and final hours forms accurately to support them in the licensure process post-graduation.

·         Ensures that all students purchase liability insurance to the correct standards, prior to commencing their practicum or internship.

·         When needed, as part of the larger Career & Life Development team, this role also supports the team in serving students in Naropa College and other Graduate programs seeking service learning or internship placements.


General Logistical and Administrative Support:

·         Maintains comprehensive practicum and internship site databases and site directories.

·         Ensures that the GSCP Practicum and Internship manuals are accurate and updated each semester to reflect current policies and procedures.

·         Researches new practicum and internship sites for students both within Colorado and Nationwide to support the growing MTC hybrid program. Conducts site visits with potential sites to assess appropriateness for our GSCP students.

·         Researches best practices amongst all universities and site application processes to keep abreast of the field and ensure that Naropa is performing at the highest levels.

·         Supports the Career and Life Development team with the preparation of the Annual Report so that it accurately reflects the work and achievements of Clinical Placement within GSCP and Career and Life Development across the institution.

·         Documents minutes from all relevant Clinical Placement strategy and development meetings and distributes them to all stakeholders identified by the Clinical Placement Lead.

·         Assists in arranging site networking and relationship building events ensuring that all logistical needs are met and that events are marketed in an appealing way to site supervisors.

·         Utilizes the University Webviewer scheduling system to check for space availability and schedule events.

·         Coordinates with relevant University departments to ensure that all logistical needs are met for each event that is facilitated/hosted (Facilities, Events, Safety & Security, etc.).

·         Creates sign-up sheets for events to ensure that the Career and Life Development Team has an accurate record of the students and sites that attended the events hosted.

·         Develops workbooks and handouts for students to support the professional development systems and processes that are implemented by the Career and Life Development Team.

·         Responsible for ensuring field placement workshops and presentations attendance is maximized by creatively advertising the events, creating an attendance list and sending timely reminders about the events.

·         Produces and collates all handouts for Clinical Placement workshops, presentations and trainings to ensure that all participants receive documents that are informative and appealing and can act as a source of reference following the meeting.

·         Responds promptly to all general practicum and internship enquiries from students, sites and Naropa faculty and staff.

·         Updates Practicum and Internship pages on My Naropa website ensuring all information remains current, relevant and appealing and easily accessible for all students and Naropa team members.

·         Provides administrative support to the Assistant Director of Career & Life Development and helps with ad hoc projects as needed.

·         Works with Acuity, Canva, Teams and Zoom in addition to Microsoft Office, including Excel and Outlook, to schedule meetings, work with data, and communicate with faculty and staff.

·         Assists with office needs as guided by the Clinical Placement Lead.

·         Performs tasks involving confidentiality, such as filing student or employee documents or managing records.


Minimum Qualifications:

1.       1 or more years of working at a graduate counseling program at a higher education institution.

2.       This position will need to have the flexibility to work remotely, in-person, or a combination of both. Ability to provide virtual services in a confidential environment while working outside of the Naropa campus.

3.       Demonstrated interpersonal and administrative skills: expertise in communication, multi-tasking, negotiation, organization and tracking information.

4.       Ability to work both independently and collaboratively with students, faculty and staff in a setting which values directness, flexibility and humor.

5.       Self-sufficiency and the ability to follow projects through to completion.

6.       Advanced computer skills including Microsoft software (Word, Outlook, Excel, PowerPoint), the Internet and general computer troubleshooting required.

7.       Attention to detail, initiative, promptness, efficiency, professionalism and good attendance.

8.       Ability to analyze and input data as required.

9.       Excellent editing skills, including simple development of documents and basic proofreading and editing.

10.   Ability to maintain flexibility in a rapid-paced environment.


All job candidates must hold a commitment to co-create a diverse and inclusive community and actively participate in related professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.

All job candidates must demonstrate their level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity.

All job candidates must be able to demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University for this job and the capacity to provide a rigorous clinical approach as evidenced in work, communication, collaboration styles, and other general workplace behaviors.

Preferred Qualifications:

1.       Familiarity with Naropa University Graduate School of Counseling and Psychology

2.       Master’s Degree or equivalent in Psychology, Counseling, or Social Work is highly preferred. 


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