Circulation Information Literacy Assistant

Dean College
Massachusetts, United States
Competitive Salary
Closing date
Sep 21, 2021

View more

Position Type
Faculty Positions, Professional Fields, Library & Information Sciences, Administrative, Academic Affairs, Librarians & Library Administration
Employment Level
Employment Type
Full Time
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Job Details

Company Description:

  • Dean College is a private, residential New England college grounded in a culture and tradition that all students deserve the opportunity to discover and exceed their greatest aspirations.

A personal and transformative community since 1865, Dean tirelessly inspires our students to unimagined heights through personalized support and integrated delivery of academic, co-curricular and experiential learning.

Our graduates are lifelong learners who thrive in their careers, embrace social responsibility and demonstrate leadership.

This is The Dean Difference.

Consistently recognized as a Top Regional College and a Best Value School by U.S. News & World Report and named a College of Distinction for four consecutive years, Dean serves approximately 1,200 full-time students and 300 part-time students and offers more than 50 combined bachelor's and associate degree programs and specializations, as well as a robust schedule of continuing studies and certificate programs throughout the year.

Dean College is perfectly situated in Franklin, Massachusetts, which is conveniently located between Boston and Providence, Rhode Island and is accessible to Boston by commuter rail. The Dean College/Franklin station is only a five-minute walk from campus. Approximately 90 percent of the College's student population lives on campus.

Dean provides a supportive academic environment that thrives on student engagement and exceptional teaching. The Dean Difference is exemplified through each student's commitment to their professional futures, social responsibility and leadership. Outside of the classroom, students participate in 16 athletic teams and more than 30 on-campus groups and organizations.

Ninety-six percent of our bachelor's degree students are employed or enrolled in graduate school within 12 months of graduation. Alumni are hard at work in top-ranked graduate programs and are employed by organizations such as Universal Studios, Dell Technologies, Liberty Mutual, Kraft Sports + Entertainment, the Boston Ballet, and more.

Job Description:

Assist the director as the manager the circulation desk of the college library serving a student population of 1500 on campus and online and a staff and faculty of 150. Provide basic reference services to faculty, students, and staff. Represent the library on various college committees, represent the college at consortium meetings and other conferences and workshops as directed. This is a nine-month position (mid-August to mid-May).

Circulation Librarian Duties:

  • Manages the circulation desk;
  • Process materials in and out using Minuteman and Iron Mountain systems;
  • Provides one-on-one assistance at reference/circulation desk;
  • Assists students with the use of the electronic databases, information resources through the Internet, the library catalog, and other resources of the library;
  • Assists students in the use of other library technology tools and related hardware, such as printers and copiers;
  • Performs specialized database searching as needed;
  • Supports work study students, answering questions or solving problems, as necessary;
  • Registers new students;
  • Manages overdue materials;
  • Collects fines and fees;
  • Maintains serviceability of collection items;
  • Assists in hiring and scheduling of work study students and interns;
  • Trains and supervises student work;
  • Assembles and prepares faculty reserves and works with faculty to ensure that appropriate resources are available;
  • Oversees opening and closing the library using proper procedures;
  • Develops and maintains the library web site;
  • Mediates any problems that may arise with patrons as needed;
  • Represents Dean College at Minuteman Network meetings;
  • Assists with clerical, circulation, reference, and computer tasks;
  • Gives input and suggestions for improvement of departmental policies and procedures;
  • Contributes to the philosophy and mission of the college;
  • Is subject to working evening and/or weekends as needed;
  • Performs other duties as assigned.

Interlibrary Loan Duties:

  • Works with interlibrary loan software. Perform such duties as: verify ILL items, refer ILL requests, reply to ILL requests, maintain custom holdings, answer questions, and provide technical support to ILL staff at member libraries, etc;
  • Works with circulation software. Perform such duties as: find ILL item status and location; check out ILL items, place holds, fill send lists, route items, renew items, etc;
  • Works with spreadsheet software. Performs such duties as: run reports, compile interlibrary loan statistics, etc;
  • Works with system and statewide delivery vendor;
  • Refers bills for long overdue notices to Minuteman administrative staff to invoice borrowing libraries;
  • Works with the regional ILL office to obtain hard-to-find materials;
  • Other duties as assigned.

Managerial and Supervisory Responsibilities:

  • Oversee and manage work study students and campus interns


  • Associates or Bachelor Degree in a related field, required;
  • Masters Degree in Library Science, preferred;
  • Experience using library technology, required;
  • Experience using Microsoft Office (Excel, Word, Teams, etc.), required;
  • Experience working with or collaborating with adult learners and students, required;
  • Library Management experience, preferred;
  • COVID-19 Vaccination, required.

Additional Information:

Dean College is an equal-opportunity, Title IX institution and pledges to recruit, select and promote diversity by providing equality of opportunity in higher education for all persons, including faculty and staff with respect to hiring, continuation, promotion, and applicants for admission, enrolled students and graduates without discrimination or segregation.

The College is interested in candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of colleagues, students, faculty, and community members. All employment decisions are made on a non-discriminatory basis. Dean College prohibits discrimination and harassment based on sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity and gender expression, citizenship, pregnancy or maternity, protected veteran status, work-related injury or any other status protected by applicable national, federal, state or local law. This nondiscrimination policy covers admissions, employment, and access to and treatment in College programs, services, and activities. A pre-employment background screen is required for all employees.

The Assistant Dean of Students, located on the second floor of the Campus Center, telephone 508-541-1841, coordinates the college's compliance with Title IX of the Education Amendments of 1972 Act.

The Director of Human Resources on the first floor of Dean Hall, telephone, 508-541-1681 coordinates the college's compliance with titles VI and VII of the Civil Rights Act of 1964, the Rehabilitation Act of 1973, the Americans with Disabilities Act and amendments, and the Age Discrimination in Employment Act.

The Dean College Athletics Department is a Division III member of the NCAA and competes as a member of the Great Northeast Athletic Conference (GNAC), Eastern Collegiate Football Conference (ECFC), and complies with all NCAA Division III Rules and Regulations.

Application Instructions:

Please submit your Resume/CV, Cover Letter, all unofficial transcripts; and contact information of three references. (PLEASE NOTE: Applications that are incomplete will not be considered).

Note: After submitting your resume/CV, the subsequent page gives you instructions that enable you to upload your Cover Letter and any additional documents.

See the FAQ for using our online system.

Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your Dean College Careers Account to check your completed application or upload additional documents.

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