Senior Administrative Associate
Senior Administrative Associate
Information Technology Services
Duties and Responsibilities:
• Receive, open, sort, and distribute mail and other
• Check and analyze complex documents and statistical information
for completeness, accuracy, and proper format according to standard
procedures and ensuring compliance with applicable rules and
regulations. Maintain documents in an appropriate filing system
format (paper and/or digital).
• Maintain attendance, personnel, time, payroll, inventory,
accounting, financial, cost and/or other operating records where
technical knowledge of established policies and procedures is
required; maintain confidential records and/or documents.
• Compile, set up, and type reports, special studies, work sheets
and statistical reports and tables; attend and keep records of
meetings, conferences, and proceedings; transmit assignments to
staff; coordinate with departmental representatives in collecting
and disseminating information
• Compose and prepare narratives, correspondence, and other
reports; transcribe letters, tables, reports, forms, memoranda, and
other materials from copy, rough drafts, and detailed instructions;
assist in the preparation of forms and statements and process
confidential matters; proofread material for accuracy.
• Greet the public and direct to proper offices; respond to
requests and inquiries from other departments, faculty, staff,
employees, students and the public on appropriate matters, giving
non-technical information; interpret and advise staff and public on
rules, regulations, and procedures; receive and resolve complaints;
arrange appointments, interview callers, and prospective
• Assist a supervisor in a variety of administrative detail
matters; order and maintain adequate levels of office supplies;
coordinate the maintenance and repair of office equipment;
coordinate training, conference and travel arrangements according
to University policies.
• Review, prepare and process expenditures including departmental
collection reports, vendor vouchers, travel vouchers, requisitions,
journal entries, salary/wage transfers, purchasing card
reconciliation reports and any other accounting entries as
necessary; analyzing expenses for accuracy and
• Assist the Chief Information Officer and Assistant Chief
Information Officer in calendar management and scheduling and
setting up meetings with AUM constituents, AUM vendors and other
outside entities. Update and maintain assigned department
• Assist ITS Managers in the coordination of contract
administration with AUM Financial Services and public works
projects with AUM Campus Services.
Knowledge, Skills, and Abilities:
Knowledge of general office procedures and applicable University
policies and procedures (i.e., personnel, spending, travel,
Oral and written communication skills
Analytical and problem solving skills
Planning and organizing skills
Ability to engage and serve customer base with a friendly and
Ability to review materials and information and identify
discrepancies or mistakes (i.e., proofreading)
Ability to respond to several demands at one time and work under
Ability to set priorities for work activities
Ability to make decisions based on careful analysis and thoughtful
Ability to maintain confidentiality of sensitive information
Ability to maintain financial documents
Demonstrated ability to operate standard PC/PC software
applications including Microsoft Word, Excel, PowerPoint
Demonstrated ability to perform and coordinate administrative
functions and provide general program support.
Demonstrated excellent written and verbal communication
Demonstrated interpersonal skills including working with
individuals from diverse backgrounds.
Demonstrated organizational skills and experience working
independently and accurately.
Demonstrated experience taking initiative and exercising sound
judgment when making decisions and meeting deadlines.
Experience with Banner or other similar ERP systems
High school diploma or equivalent and three (3) years of
secretarial/administrative experience is required. Additional
relevant education may be substituted for experience
Salary Range: 30K-35K
Job Open Date:
This posting will remain open until closed:
Job Close Date:
Special Instructions to Applicants:
Auburn University at Montgomery is an equal opportunity employer
committed to excellence through diversity; therefore, we encourage
applications from historically underrepresented groups, veterans,
and individuals with disabilities. Additionally, the safety and
security of our campus community is a top priority. All employees
at AUM are considered to be Responsible Employees and have the duty
to immediately report information that has the potential to
adversely impact safety or wellness on our campus.
About the University/College
Located in Alabama’s vibrant state capital, Auburn University at
Montgomery is a fast-growing university on the rise. Don’t just
take our word for it: The Princeton Review rates us as one of the
best colleges in the Southeast, while U.S. News & World Report
recently ranked us No. 22 among regional universities in the South
for the quality of undergraduate teaching and 38th among all public
institutions in the region.
Position Profile Link
Optional Documents Posting Specific Questions
- Cover Letter
- Professional Reference Sheet
Required fields are indicated with an asterisk (*).
- * Do you have a high school diploma or equivalent and three (3)
years of secretarial/administrative experience?