The School of Education encourages applications for our Graduate
Program Coordinator! As a crucial member of the School of Education
Advising and Student Success team, the Graduate Program Coordinator
in the School of Education (SOE) will work in collaboration with
the Senior Director of Advising and Student Success who is
responsible for overseeing advising and student success initiatives
for SOE. The individual in this position will be responsible for
providing pertinent, timely and accurate program information to SOE
graduate students; managing graduate student support services
within the SOE including notifying students of upcoming deadlines,
program changes, and registration dates; scheduling student exams;
ensuring that student records are maintained; informing students of
their status in the program; and overseeing graduation processes.
They will also provide professional-level support to the School of
Education’s Masters in Higher Education program.
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities.
Who We Are
The mission of the CU Boulder School of Education is grounded in a
lived dedication to democracy, diversity, equity, and justice. We
teach and conduct research to make a positive difference with and
in schools and communities. The work of our faculty, researchers,
staff, and students leads to evidence-based policy and practice. We
aim for our students to be engaged and informed educators,
researchers, policymakers, and community leaders.
We offer cutting-edge, engaging teacher preparation, innovative
undergraduate programs, and Colorado's top-ranked graduate
education in Curriculum & Instruction, Educational Foundations,
Policy & Practice, Educational Equity & Cultural Diversity,
Learning Sciences & Human Development, and Research, Evaluation
What Your Key Responsibilities Will Be
Coordination of academic support services for graduate
Graduate Admissions and SOE Scholarship Coordinator
- Design and maintain an electronic filing system to monitor and
report the status of each Education graduate student.
- Provide professional support for the MA in Higher Education
(MAHE) Program which includes providing a high-quality academic
program to students, assessing student needs, evaluating student
satisfaction with the program and implementing program improvements
- Notify students of relevant deadlines, program changes, clarify
policies, and refer graduate students to appropriate personnel in
the School of Education or other campus offices, communicating
effectively as appropriate for the needs of the audience.
- Maintain, monitor, research, attend to, and respond to the
SOE.Gradvise email account. In collaboration with the Sr. Direction
of Advising, this is the communication where crucial decisions are
communicated with the Graduate School.
- Communicate student progress and update faculty advisor
assignments on CU-SIS and provide updated reports each semester to
Associate Dean of Students and other members of the Advising team
with an analysis of the data to inform operational decisions or
- Advise graduate students with regard to the transfer credit
procedures, assist them with processing requests and follow up with
proper notification of all parties involved.
- Assist the Academic Scheduling Assistant with registering
graduate students in controlled enrollment courses (independent
study, dissertation hours, practicum courses and specialty
- Advise graduate students with regard to the appropriate leave
of absence procedures and assist them with the process.
- Organize, schedule, and manage the comprehensive exam processes
for master's and doctoral students, analyzing information and
evaluating results to choose the best solution and solve problems
as they arise.
- Collect all candidacy applications, verify applications for
accuracy, obtain appropriate signatures, save to student’s
electronic file, and submit to Graduate School using relevant
information and independent judgment to determine whether
applications, issues or processes align with university and school
policies and standards.
- Prepare approved doctoral defense report forms (comps, proposal
& defense), distribute forms to faculty, and submit forms to
Graduate School for approval.
- Work with the Associate Dean of Students to verify that
Comprehensive Exams and Dissertation committee members are
approved, and submit to Graduate School.
- Manage Ph.D. rosters to assure that students are registered for
- Consult regularly with BUENO Center Program Assistant to ensure
all University requirements are met and all required paperwork is
submitted in a timely manner for EBB/BUENO MA students.
- Collaborate with Senior Director of Planning and Academic
Programs and Director of Communications to update graduate pages in
the University catalog and on the School of Education website as
- Update Graduate Program documents (e.g., handbooks, forms, and
dates & Deadlines) each semester as needed.
- Update Graduate Student email listservs.
- Collaborate with other members of the Admissions and Advising
team as well as faculty to plan and organize the new Ph.D. student
and MA orientations.
- Serve as liaison to the Graduate School, Continuing Education,
Registrar’s Office and remain updated on all training and updates
for processes and procedures for Graduate Students.
- Periodically analyze internal processes and recommend and
implement procedural or policy changes to improve operations using
knowledge of business and administrative management
Other Duties as assigned
- Work in close collaboration with the Director of Admissions to
efficiently and seamlessly transition Graduate students from the
admissions side through the matriculation and enrollment
- Utilize available tools and technology to organize and track
graduate student applications, enrollment status and UG and
Graduate scholarship acceptance information effectively and
- Serve as the SOE Scholarship Coordinator for Undergraduate and
- Oversee the annual SOE Scholarship process to assure it is
seamlessly integrated into recruitment and admissions
- Effectively track campus and internal deadlines for the
scholarship process (including posting, applications, awarding,
acceptance and disbursements), work closely with key partners
across units with meaningful items to assure deadlines are
- Work closely with CU Advancement office and SOE Dean’s office
to accurately confirm scholarship balances and project upcoming
- Manually process awards not processed through the automated
system including Noyce awards, Ph.D. fellowship awards and
- Periodically evaluate processes and identify problems. Develop
specific goals to improve workflow and efficiency of processes and
implement new tools and systems to accomplish work more
effectively, as needed.
What We Can Offer
- Cross-train with other members of the advising and admissions
team and provide coverage during periods of high volume or during
- Work on special projects as they arise.
The hiring salary for this position is $48,000 - $54,000.
The University of Colorado offers excellent benefits
, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder
Be Collaborative. Be Resourceful. Be Boulder.
What We Require
What You Will Need
- Bachelor’s degree or equivalent combination of education and
- Two years of professional experience working in a university
- One year of professional experience in academic, career, or
What We Would Like You To Have
- Strong verbal and written communication skills.
- Sensitivity, confidentiality, and integrity.
- Meticulous with skills in electronic record keeping.
- Collaborative and clear communicator.
- Experience managing data in spreadsheets.
- Masters' degree in Education, Liberal Arts or related
- Familiarity with student information systems and higher
education contexts, particularly at CU.
- Experience with graduate student processes.
- Experience with CU-SIS and SLATE preferred.
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically addresses how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
You will not be asked to upload references at this time.
Please apply by Friday, August 6
Note: Application materials will not be accepted via email. For
consideration, applications must be submitted through CU Boulder Jobs
Posting Contact Information
Posting Contact Name:
Boulder Campus Human Resources
Posting Contact Email: