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ASSISTANT, RECORDS/REGISTRATION

Employer
Joliet Junior College
Location
Illinois, United States
Salary
Salary Not Specified
Closing date
Aug 2, 2021

View more

Position Type
Administrative, Academic Affairs, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Student Affairs, Academic Advising & Academic Support Services, Admissions, Enrollment, Retention & Registrar
Employment Type
Part Time
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Job Details



Position Title:

ASSISTANT, RECORDS/REGISTRATION

Job Description:

Provides a variety of duties for the registration and records area. Assists the department in identifying and resolving online and phone registration problems. Assists with transcripts verification and processing. Operates electronic or computerized scanning equipment to perform assigned functions related to ImageNow workflow document scanning processes and assisting with other registration processes when needed.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES

Assist the graduation office with uploading online requests, evaluating and processing graduation applications and finalizing and posting degrees/certificates to academic records. Prepare and process documents to be scanned into the computer imaging system, according to detail procedures. Assist students with facilitating online and phone registrations within the enrollment center and work with Registration and Records to trouble shoot and resolve problems. Identify, investigate, and resolve issues and processing errors regarding registration and records areas. Compose, display, and distribute various graduation notices regarding graduation status and graduation application deadlines, cap and gown measurement days and distribution. Assist with verification and processing of incoming transfer transcripts. Assist with entering transfer transcript and other various types of awarded credit onto student’s permanent academic record. Process incoming transcripts through Intelligent Capture for transcript evaluation process by Credential Specialist. Operate electronic or computerized scanning equipment to perform assigned functions related to ImageNow workflow document scanning processes and assisting with the registration process when needed. Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

High school diploma or equivalent. One (1) year of related experience. Word processing experience in a Windows-based environment with working knowledge of Microsoft Office Word and Excel. Strong verbal and written skills, and ability and willingness to work cooperatively and confidentially with a diverse population. Attentiveness to detail, efficient organizational skills, initiative, ability to work independently and produce high-quality work. Ability to multi-task efficiently.

PREFERRED QUALIFICATIONS

Associate’s degree

WORK SCHEDULE

Some evening hours during the week will be required.

PHYSICAL DEMANDS

Normal office physical demands.

WORKING CONDITIONS

Registration and Records office environment

Full Time/Part Time:

Part time

Union (If Applicable):

Clerical

Scheduled Hours:

28
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