Administrative Coordinator and Advisor
Salary for Announcement
The salary range is $41,200-$51,500.
The salary of the finalist(s) selected for this role will be set
based on a variety of factors, including but not limited to,
internal equity, experience, education, specialty and
The above salary range represents the University’s good faith and
reasonable estimate of the range of possible compensation at the
time of posting. MSU Denver offers a full benefits package.
Pay Grade (2020): 14
Upward Bound - High School
Full Time Professional Staff
MSU Denver’s TRIO Upward Bound program serves first generation,
under-resourced college bound students by generating the skills and
motivation necessary to complete high school and to enter and
succeed in a program of post-secondary education.
The Administrative Coordinator and Advisor provides administrative
support including: data collection, outreach, event coordination,
logistical and purchasing support for grant-funded programming. In
addition, this position serves as the primary advisor for a cohort
of high school participants.
This position reports to the Assistant Director and is a
federally-funded grant position.
75% – Administrative Support
Logistics and Purchasing
• Oversee the filing system of TRIO high school participants to
ensure accuracy and compliance with federal reporting
• Administer high school student stipends.
• Provide daily administrative support with budget tracking
including expenditure and deposit tracking in the banner finance
system and ensuring supply and event budgets are tracked.
• Provide administrative support for the development of Independent
contracts, Special Purchase Orders, Purchase Requisitions and other
required documentation for spending as outlined by the MSU Denver
Grants and Accounting office.
• Cultivate relationships with Auraria Higher Education Center (
AHEC ), MSU Denver, and equipment/supplies representatives and
staff with the goal of ensuring sufficient space and resources, and
access to services to support the TRIO office.
• Manage supplies inventory and purchase of supplies, as
Data Collection and Grant Compliance Support
• Administer, compile, and analyze Upward Bound and State
assessment tests; review and evaluate high school grade and
• Ensure all student data is uploaded regularly in the Student
Access Database system, including the monitoring of participant
involvement in program services and maintain student and office
records to ensure student academic progress year-round.
• Develop structures and train assigned student staff to support
regular data collection in utilized systems.
• Provide support in the submission of yearly Annual Performance
Reporting to the federal government.
Event Coordination: support TRIO HSUB cultural and academic events
and campus visits during both the academic year and summer,
• Calculate event budgets and ensure they are followed.
• Support the securing of agreements with event sites, catering
companies, and other external organizations that provide site
support for event.
• Initiate, coordinate and/or participate in all efforts to market
event to external audiences.
• Design and edit promotional materials.
• Work with staff to create invitee list; conduct outreach,
including announcements and invitation; manage RSVP lists.
• Coordinate event logistics, including registration and attendee
tracking, presentation and materials support and pre- and
15% – Academic Advising Coordination and Support
• Responsible for providing academic advising to a cohort of Upward
Bound participants in both the academic year and summer
• Support the creation of Individual Education Plans for UB
participants each semester, in cooperation with the students,
parents/guardians, and their high school instructors to ensure that
all participants have the ability to graduate their high school
cohort in four years, without a need for remedial classes, and are
prepared to enroll and graduate from a post-secondary
• Assist with the recruitment of new students as needed.
• Provide coordination support for the Summer Bridge Program.
10% – Outreach Support and Special Projects
• Ensure TRIO’s website is updated with content that reflects
• Administer the participant contact database for program
participants and their families and ensure it is accurate and
accessible and reflects current outreach and contact effort
• Assist with the coordination of outreach materials to program
participants and families including parent permission forms and
• Provide phone outreach and follow up support for communication
• Other duties as assigned.
• Bachelor’s degree in education, psychology, human services,
social work or related field.
• Experience working with urban youth in a TRIO or similar
pre-collegiate educational outreach program.
• Experience providing administrative support to include generating
multiple reports using Microsoft Office, in particular Excel.
• Experience tracking participant involvement with program services
to support student persistence.
• Must be detail-oriented, organized and have the ability to manage
• Demonstrated commitment and experience working with
underrepresented, ethnically diverse, and disadvantaged
Important Note: Successful applicants will ensure their resumes
clearly demonstrate that their work experience describes how they
meet all required qualifications.
• Familiarity with admissions, financial aid, and career counseling
• Experience collaborating with high school counseling staff to
address the academic skills prescribed in the school’s Individual
Educational Plan ( IEP ) for student participants.
• Prior experience working on a federally funded program in
compliance with Federal rules and regulations.
• Knowledge or experience working under rules of Family Educational
Rights and Privacy Act ( FERPA ) and confidentiality
• Current knowledge of Denver Public Schools’ standards and
• Knowledge of Colorado academic standards.
• Fluency in Spanish.
• Experience coordinating events.
• Excellent communication skills, including writing, speaking, and
use of computer applications.
40 hours per week. During the academic year, the work schedule is
9:30 – 6:30 pm two days per week; other days (8:30 am – 5:30 pm);
occasional after hours, Saturdays and overnight field trips as
required by program activities and trainings.
Metropolitan State University of Denver is a unique,
access-oriented campus community
that values diversity, equity, and inclusion in all its forms. We
are a designated Hispanic
Serving Institution located in downtown Denver. Our student
population consists of over
55% first generation students and over 45% students of color.
Within the Division of Student Affairs, we strive to create an
equitable learning and
working environment in concert with individuals who consistently
commitment to equity and inclusion. We value the diverse identities
and perspectives of
our students, faculty, and staff and recognize that in order to
achieve a just and
equitable society, diversity must go beyond simple representation.
Rather, it requires
critical inquiry and dialogue and a commitment to action. We strive
to provide a
foundation for all community members to achieve personal and
Metropolitan State University of Denver is an equal opportunity
Open Until Filled
To ensure full consideration, applications must be received by
Special Instructions to Applicants
IMPORTANT : In order to be considered as an applicant you must
apply via the online application system, www.msudenverjobs.com
References refers to a list of three professional references and
their contact information.
Official transcripts will be required of the candidate selected for
Talent Team Representative
Talent Team Representative E-mail
MSU Denver is pleased to offer our current and potential employees
a wide array of benefit options. To learn more, please visit the
Employee Benefits Offerings
Metropolitan State University of Denver is a unique,
access-oriented campus community that values diversity, equity, and
inclusion in all its forms. Our student population consists of
nearly 50% first generation students and over 45% students of
color. We are a designated Hispanic Serving Institution located in
We create an equitable learning and working environment in concert
with individuals who consistently demonstrate commitment to equity
and inclusion. We greatly value the diverse identities and
perspectives of our students, faculty, and staff and recognize that
in order to achieve a just and equitable society, diversity must go
beyond simple representation. It requires critical inquiry and
dialogue and a commitment to action. We strive to provide a culture
of belonging for all community members to achieve personal and