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Administrative Coordinator and Advisor

Employer
Metropolitan State University of Denver
Location
Colorado, United States
Salary
Salary Not Specified
Start date
Jul 22, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Community Relations & Institutional Outreach, Student Affairs, Academic Advising & Academic Support Services, Counseling, Other Student Affairs, Student Activities & Services
Employment Level
Administrative
Employment Type
Full Time
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Posting Number A01612 Position Title Administrative Coordinator and Advisor Position Number E00622 Salary for Announcement

The salary range is $41,200-$51,500.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. MSU Denver offers a full benefits package.

Pay Grade

Pay Grade (2020): 14

Employee Category Professional staff Department Upward Bound - High School EClass Code Full Time Professional Staff Position Summary

MSU Denver’s TRIO Upward Bound program serves first generation, under-resourced college bound students by generating the skills and motivation necessary to complete high school and to enter and succeed in a program of post-secondary education.
The Administrative Coordinator and Advisor provides administrative support including: data collection, outreach, event coordination, logistical and purchasing support for grant-funded programming. In addition, this position serves as the primary advisor for a cohort of high school participants.
This position reports to the Assistant Director and is a federally-funded grant position.
IND208

Duties/Responsibilities

75% – Administrative Support
Logistics and Purchasing
• Oversee the filing system of TRIO high school participants to ensure accuracy and compliance with federal reporting standards.
• Administer high school student stipends.
• Provide daily administrative support with budget tracking including expenditure and deposit tracking in the banner finance system and ensuring supply and event budgets are tracked.
• Provide administrative support for the development of Independent contracts, Special Purchase Orders, Purchase Requisitions and other required documentation for spending as outlined by the MSU Denver Grants and Accounting office.
• Cultivate relationships with Auraria Higher Education Center ( AHEC ), MSU Denver, and equipment/supplies representatives and staff with the goal of ensuring sufficient space and resources, and access to services to support the TRIO office.
• Manage supplies inventory and purchase of supplies, as needed.
Data Collection and Grant Compliance Support
• Administer, compile, and analyze Upward Bound and State assessment tests; review and evaluate high school grade and progress reports.
• Ensure all student data is uploaded regularly in the Student Access Database system, including the monitoring of participant involvement in program services and maintain student and office records to ensure student academic progress year-round.
• Develop structures and train assigned student staff to support regular data collection in utilized systems.
• Provide support in the submission of yearly Annual Performance Reporting to the federal government.
Event Coordination: support TRIO HSUB cultural and academic events and campus visits during both the academic year and summer, responsibilities include:
• Calculate event budgets and ensure they are followed.
• Support the securing of agreements with event sites, catering companies, and other external organizations that provide site support for event.
• Initiate, coordinate and/or participate in all efforts to market event to external audiences.
• Design and edit promotional materials.
• Work with staff to create invitee list; conduct outreach, including announcements and invitation; manage RSVP lists.
• Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
15% – Academic Advising Coordination and Support
• Responsible for providing academic advising to a cohort of Upward Bound participants in both the academic year and summer component.
• Support the creation of Individual Education Plans for UB participants each semester, in cooperation with the students, parents/guardians, and their high school instructors to ensure that all participants have the ability to graduate their high school cohort in four years, without a need for remedial classes, and are prepared to enroll and graduate from a post-secondary institution.
• Assist with the recruitment of new students as needed.
• Provide coordination support for the Summer Bridge Program.
10% – Outreach Support and Special Projects
• Ensure TRIO’s website is updated with content that reflects current programming.
• Administer the participant contact database for program participants and their families and ensure it is accurate and accessible and reflects current outreach and contact effort
• Assist with the coordination of outreach materials to program participants and families including parent permission forms and applications.
• Provide phone outreach and follow up support for communication with families.
• Other duties as assigned.

Required Qualifications

• Bachelor’s degree in education, psychology, human services, social work or related field.
• Experience working with urban youth in a TRIO or similar pre-collegiate educational outreach program.
• Experience providing administrative support to include generating multiple reports using Microsoft Office, in particular Excel.
• Experience tracking participant involvement with program services to support student persistence.
• Must be detail-oriented, organized and have the ability to manage multiple priorities
• Demonstrated commitment and experience working with underrepresented, ethnically diverse, and disadvantaged individuals.

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications.

Preferred Qualifications

• Familiarity with admissions, financial aid, and career counseling support services.
• Experience collaborating with high school counseling staff to address the academic skills prescribed in the school’s Individual Educational Plan ( IEP ) for student participants.
• Prior experience working on a federally funded program in compliance with Federal rules and regulations.
• Knowledge or experience working under rules of Family Educational Rights and Privacy Act ( FERPA ) and confidentiality standards.
• Current knowledge of Denver Public Schools’ standards and regulations.
• Knowledge of Colorado academic standards.
• Fluency in Spanish.
• Experience coordinating events.
• Excellent communication skills, including writing, speaking, and use of computer applications.

Work Hours

40 hours per week. During the academic year, the work schedule is 9:30 – 6:30 pm two days per week; other days (8:30 am – 5:30 pm); occasional after hours, Saturdays and overnight field trips as required by program activities and trainings.

Metropolitan State University of Denver is a unique, access-oriented campus community
that values diversity, equity, and inclusion in all its forms. We are a designated Hispanic
Serving Institution located in downtown Denver. Our student population consists of over
55% first generation students and over 45% students of color.

Within the Division of Student Affairs, we strive to create an equitable learning and
working environment in concert with individuals who consistently demonstrate
commitment to equity and inclusion. We value the diverse identities and perspectives of
our students, faculty, and staff and recognize that in order to achieve a just and
equitable society, diversity must go beyond simple representation. Rather, it requires
critical inquiry and dialogue and a commitment to action. We strive to provide a
foundation for all community members to achieve personal and professional success.

Metropolitan State University of Denver is an equal opportunity employer.

Posting date 05/10/2021 Closing date Closing Instructions Open Until Filled To ensure full consideration, applications must be received by 11:59pm (MT) 05/24/2021 Special Instructions to Applicants

IMPORTANT : In order to be considered as an applicant you must apply via the online application system, www.msudenverjobs.com .

References refers to a list of three professional references and their contact information.

Official transcripts will be required of the candidate selected for hire.

Talent Team Representative Sophia Montano Talent Team Representative E-mail smontan7@msudenver.edu Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:
Employee Benefits Offerings

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

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