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Advancement Data Specialist

Stonehill College
Massachusetts, United States
Salary Not specified
Posted date
Jul 23, 2021

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Position Type
Administrative, Business & Administrative Affairs, Development & Advancement
Employment Level
Employment Type
Full Time
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Founded by the Congregation of Holy Cross in 1948, Stonehill is a private Catholic college located just 22 miles from downtown Boston on a beautiful 384-acre campus in Easton, Massachusetts. With a student-to-faculty ratio of 13:1, the College engages its 2,500+ students in 80+ rigorous academic programs in the liberal arts, sciences, and pre-professional fields.

Faithful to the Holy Cross tradition in education, Stonehill College is committed to developing the moral, spiritual, intellectual, physical, and social competencies of its students and seeks to build and sustain a campus community that embraces diversity and inclusion in its teaching, learning, living, and working. Stonehill values the diversity of persons, opinions, and cultural and religious perspectives. In fulfillment of its motto, Lux et Spes (“Light and Hope”), the College cultivates in its students the competence to think, act, and lead with courage towards creating a more just and compassionate world.

Equal Employment Opportunity shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, national origin, age, veteran status, disability, and or ancestry. Stonehill College will adhere to the Federal Requirements of Title VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, the Age Discrimination in Employment Act of 1967, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and its amendments, the Immigration Reform and Control Act of 1986, the Massachusetts Fair Employment Practice Law, and all other applicable State and Federal laws. The College is committed to providing a work environment that is free of discrimination. All employees and applicants will be treated fairly, equitably, and with courtesy. Stonehill College encourages diversity and welcomes individuals who will enrich the cultural and diverse experiences of the campus. In accordance with Massachusetts law, employees of Stonehill College are considered employees-at-will.

The Advancement Data Specialist is responsible for maintaining and ensuring the accuracy and integrity of Advancement data.  This data records contact, biographical, relational, philanthropic, and research information for constituents (alumni, donors, friends, etc.).

Essential Duties & Responsibilities

  • Create, review, and maintain records related to Stonehill alumni, parents, donors, friends, staff, and other constituents.  Adhere to all data entry standards and protocols.  Make critical, informed decisions about incoming data updates to ensure data integrity.
  • Develop and manage weekly data entry projects for other staff and student workers to complete.  Monitor student work to verify accuracy and identify training gaps.  
  • Record all pledge information and develop a thorough understanding of all the fundraising processes.  Communicate daily with the gift processor(s).  Maintain pledge documentation according to department standards.
  • Complete a monthly review of all outstanding pledges and prepare and distribute pledge reminders according to established timetables.  Advise fundraisers of overdue pledges.
  • Serve as backup to gift entry staff. 
  • Perform regular data integrity checks of constituent records.  Perform regular data cleanup projects.
  • Assist in data entry training for student workers.  Assist in the development data entry documentation.
  • Conduct research on alumni status, phone, address, and e-contact information using subscribed online resources and tools as well as free internet resources.
  • Coordinate data gathering from campus-wide departments to help update and maintain the database.
  • Test and complete regular data refreshes between the Banner and iModules.
  • Assist the Director with reporting for the annual Voluntary Support of Education (VSE) survey and the CASE alumni engagement survey.

Education & Experience

A high school diploma is required, but an Associate’s is preferred.

Interested candidates should submit online a cover letter and resume via the URL link:

Applicants who will enrich the diversity of the campus community are strongly encouraged to apply.  Stonehill College is an equal opportunity employer committed to diversity.

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