The individual in this position performs essential duties related
to the administration of departmental work functions. The duties
performed require knowledge of the organization, programs, policies
and procedures of the institution. Assignments may come from the
Coordinator of Parking and Traffic or may be the result of problems
that occur in the course of administering existing policies.
Independent decision making, along with the skills to set critical
priorities, is essential in this position. Flexibility is also
critical when unexpected situations arise that need immediate
This position reports to and works under the general direction of
the Coordinator of Parking and Traffic. The incumbent makes
independent decisions and judgments regarding methods of performing
duties and prioritizes tasks to be done. The incumbent will also
assist other Campus Services areas as needed.
Duties and Responsibilities (generally)
The individual in this position must respect and maintain the
sensitive and confidential nature of the department’s activities
and files. The individual in this position must also maintain
excellent customer service relations and be able to apply general
procedures to unusual situations. The incumbent has access to
working cash funds, departmental deposits, and parking permits
which are of value. He or she should use due diligence in handling
university assets so that reasonable protection is provided to
those assets at all times. No funds are to be left unattended and
This person must possess a comprehensive understanding of Campus
Parking Services’ policies, procedures, rules, and regulations, as
well as those of the University. The individual is required to have
an understanding of how to engage in effective mediation,
facilitation, negotiation, and de-escalation activities.
The person working in this position works under parameters
established by significant policies, procedures, rules, and
regulations. The need for autonomy makes reliance upon these edicts
a necessary part of the job.
The incumbent comes into contact with a variety of people everyday.
The position is expected to interact with students, faculty, staff
and visitors throughout the course of his or her daily activities.
Campus Parking Services personnel must have the ability to
effectively communicate with these people. The enforcement of
parking rules and regulations has the potential to create conflict
and stress. The incumbent must be able to diffuse volatile
situations and not allow stress to negatively influence good
The incumbent will also assist other Campus Services areas as
Minimum Required Qualifications for this position
1. High school graduation or equivalent
2. Any one or any combination totaling 1.0 unit of the
a) Four (4) years (48 months) of work experience comparable to the
third level of this series = 1.0 unit
b) Two (2) years (24 months) of work experience comparable to the
fourth level of this series = 1.0 unit
Note: Amounts of experience or training less than those listed
above should be converted to decimal equivalents of 1.0 unit and
added together when computing combinations of the different types
Specialty Factors (Additional Required Qualifications)
Education and Experience Preferred
Demonstrated experience in financial analysis; procedure
development; cash handling; research skills; report preparation
using MS Office applications; parking operation experience;
customer service oriented.
List the knowledge, skills, and abilities critical to the
performance of this position.
1. Knowledge of principles and procedures for personnel information
2. Knowledge of business and management principles involved in
strategic planning, resource allocation, leadership technique, and
coordination of people and resources.
3. Knowledge of administrative and administrative procedures and
systems such as word processing, managing files and records, and
other office procedures and terminology.
4. Knowledge of principles and processes for providing customer and
personal services. This includes customer needs assessment, meeting
quality standards for services, and evaluation of customer
5. Knowledge of the structure and content of the English language
including the meaning and spelling of words, rules of composition,
6. Knowledge of computers and computer systems (including hardware
and software) to enter data, or process information.
7. Skill in material resources management through obtaining and
seeing to the appropriate use of equipment, facilities, and
materials needed to do certain work.
8. Skill in communicating effectively, both verbally and in writing
as appropriate for the needs of the audience.
9. Skill in decision making by considering the relative costs and
benefits of potential actions to choose the most appropriate
10. Ability to understand written sentences and paragraphs in work
11. Ability to arrange things or actions in a certain order or
pattern according to a specific rule or set of rules (e.g.,
patterns of numbers, letters, words, pictures, mathematical
12. Ability to apply general rules to specific problems to produce
answers that make sense.
13. Ability to combine pieces of information to form general rules
or conclusions (includes finding a relationship among seemingly
14. Ability to choose the right mathematical methods or formulas to
solve a problem.
15. Ability to provide guidance and direction to subordinates,
including setting performance standards and monitoring
M-F 7:30am - 4:00pm
Minimum Pay Rate (Hourly or Monthly)
Hiring Rate Information
Actual hiring rate is commensurate with experience, education, and
internal equity; position includes a robust benefits package to
Priority Review Date
Special Instructions to Applicants
- Fully complete the Education and Work History sections
of the application. Be specific on your entire work history,
including employment dates and duties for all positions
held. Applicable part-time work experience will be considered
toward qualifying for this position, however, it will be converted
to a full-time equivalency to determine combined length of
- If you have education and/or training in excess of what is
required, we encourage you to upload your unofficial
- After the posting has closed, your submission will be reviewed
to determine if you meet the minimum qualifications for the
classification, including any specialty factors associated with
this particular position.
- Please monitor your e-mail for further information regarding
your application. Emails will be generated from
CivilServiceTesting@niu.edu . Please add these
emails to your address book to ensure timely delivery of any future
- We STRONGLY recommend that contact information used in your
online profile be personal use, not professional/work information:
personal email address, home address, and phone numbers. The
information you provide is used to make contact on search updates,
department referrals and interviews, etc. We must be able to relay
sensitive and important information in a way that protects your
privacy concerning job search activity, now and in the future.
- ALL QUALIFIED CANDIDATES WILL BE SCHEDULED TO COME TO THE
NIU DEKALB CAMPUS TO TAKE A STATE UNIVERSITIES CIVIL SERVICE
EXAMINATION . At the time of testing, you will be
required to present a photo ID. NOTE : If you have
previously tested for this classification and wish to rewrite the
exam to improve your score and register position, please contact
with Office Administrator 3719 in the subject line by the posting
- Required documentation noted in the posting such as driver’s
license, licensures, or certifications MUST be presented at
the time of examination.
- If eligible for Veteran’s Preference Points,
DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable
Discharge MUST be uploaded to this application in order
to receive the maximum eligible points on the Civil Service
- After testing of all qualified applicants has been completed
for this position, the names with the top three scores will be
referred to the hiring department for interview.
Link to Department Homepage
- Click on
Office Administrator for more information including salary
ranges, typical duties, minimum acceptable qualifications, and
Sitting for long periods of time.
In accordance with applicable statutes and regulations, NIU is an
equal opportunity employer and does not discriminate on the basis
of race, color, national origin, ancestry, sex, religion, age,
physical and mental disability, marital status, veteran status,
sexual orientation, gender identity, gender expression, political
affiliation, or any other factor unrelated to professional
qualifications, and will comply with all applicable federal and
state statutes, regulations and orders pertaining to
nondiscrimination, equal opportunity and affirmative action.
The following person has been designated to handle inquiries
regarding the non-discrimination policies:
Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
Is Background Check Required
In compliance with federal law, all persons hired will be required
to verify identity and eligibility to work in the United States and
to complete the required employment eligibility verification
document form upon hire.
NIU remains committed to ensuring that its recruitment and
application procedures include full opportunities for applicants
with disabilities. Employment opportunities will not be denied to
anyone because of the need to make accommodations for a person’s
disability during either the application or interview process. An
applicant who believes they require an accommodation to participate
in the employment process due to a disability may request that
accommodation through the Accommodation Request Form
. For further assistance,
please contact the office of Affirmative Action, Equal Opportunity
and Education ( AAEOE ) at firstname.lastname@example.org
Clery Act Information
NIU provides information regarding campus security, personal and
fire safety, including topics such as: crime prevention, emergency
response procedures and crime reporting policies, in addition to
crime and fire statistics for the most recent three calendar years.
The Annual Security Report containing security and safety
information is available at www.safety.niu.edu/clery or by
contacting the University Police Department and Public Safety
Department at 815-753-9628 to receive a hard copy. The Annual Fire
Safety Report is available at www.niu.edu/clery/fire_report.pdf or
by contacting the Environmental Health and Safety Department at
815-753-0404 to receive a hard copy.
Required fields are indicated with an asterisk (*).
- * Please specify the years of work experience involving
administrative support work (experience that supports the
day-to-day operations of an office or organization) or supervising
employee(s) or student(s) or project management experience.
- Less than 1 year
- 1-2 years
- 2-3 years
- More than 3 years
- * Please provide the name of the employer and the dates of
employment where you gained this experience. Please note that this
information must be verified on an NIU application and/or résumé.
(“See Résumé” is not an acceptable response.)
(Open Ended Question)
- Resume/Curriculum Vitae
- List of References
- Military Discharge Documents ONLY
- Cover Letter