Requisition ID: req3241
Job Title: Administrative Assistant, Office of The Chief of
Department: Chief of Staff
Location: Columbus Campus
Employment Type: Staff
Employment Status: Board Approved
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Non-Exempt
Compensation Type: Hourly
Schedule: Mon - Fri; Hours may vary
Community colleges are uniquely positioned to respond to workforce
needs and make higher education an affordable reality. There has
never been a better time to join a two-year college, and there’s no
better place to do it than at Columbus State. A laser focus on
student success and a partnership mindset have established Columbus
State as a key talent provider in a thriving regional economy, and
a premier community college that is changing the nation’s education
and workforce landscapes.
With more than 46,000 students across two campuses, at several
regional learning centers, and online, Columbus State is the
nation’s only institution recognized as an Achieving the Dream
(ATD) college, an AACC Guided Pathways institution, and a
participant in The Right Signals Initiative through the Lumina
Foundation. Columbus State employees at all levels benefit from an
engaging, collaborative, and supportive culture that rewards
innovation and vision.
We provide competitive compensation, comprehensive benefits, and
professional development opportunities. We are dedicated to
ensuring that the diversity of Columbus State faculty and staff
reflects that of our students and region. We are proud to be a
central part of a community that embraces differences and
celebrates the many cultures, beliefs, and lifestyles that define
Columbus, Ohio is also home to The Ohio State University and more
than 30 other colleges and universities as well as the headquarters
of multiple Fortune 500 companies. Columbus is one of America’s
fastest-growing cities, offering a wealth of cultural experiences,
dining, entertainment, shopping opportunities, and more. That’s why
Central Ohio residents find living here so fulfilling, both
professionally and personally.
To perform this job successfully, an individual must be able to
perform the essential job functions satisfactorily. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential job functions described in this position
Since every duty associated with this position may not be described
herein, employees may be required to perform duties not
specifically spelled out in the job description, but which may be
reasonably considered to be incidental in the performing of their
duties just as though they were actually written out in this
The Administrative Assistant in the Office of the Chief of Staff
performs responsible and professional work providing comprehensive
administrative, clerical, and project support for the Chief of
Staff. This role utilizes advanced office and research skills
depending upon position assignment and skill level demands.
Responsible for compiling reports, scheduling meetings, preparing
agendas and meeting minutes, responding to routine and complex
correspondence, creating presentations, preparing statistical
documents, and completing administrative support projects for the
Office of the Chief of Staff that may be sensitive in nature.
Core Competencies Required
Professionalism, Managing Work, Continuous Improvement,
Customer/Student/Employee Focus, Collaboration, Communication,
Quality Orientation, Technology Savvy, Positive Approach, Managing
ESSENTIAL JOB FUNCTIONS
Carries out major assignments in conducting the operations of the
Office of the Chief of Staff. Monitors email, and projects
logistics and deadlines. Manages administrative responsibilities on
behalf of the office that require the exercising of independent
discretion pertaining to matters of significance.
Assists Chief of Staff with college-boards and college cabinet
related planning, to include meeting scheduling, note taking &
reporting, board member support, issue forecasting, etc. Acts a key
contact for the Office of the Chief of Staff and Chief of Staff.
Coordinates closely with cabinet support personnel to, streamline
calendar management, meetings, and special projects. Serves as a
liaison between the Chief of Staff and their staff, as a well as
with external stakeholders.
Assists with transmitting information and assignments to staff and
monitors due dates. Records minutes and distributes as required.
Completes special projects as assigned. Determines and implements
methods and research for completing projects in consideration of
overall goal and project results.
Communication and Customer Service
Maintains excellent working relations with the internal and
external contacts as representative of the College and the Chief of
Staff. Advises and influences stakeholders on various
Collaborates closely with internal administrative support networks
and other key Columbus State departments.
Tracks all activities, evaluates effectiveness and makes
recommendations for improvement. Completes and maintains required
documentation. Keeps accurate records. Tracks emails,
communications, and scheduling requests.
Researches, tracks, and briefs the Chief of Staff on relevant
legislation, current events, College events, and other related
Will staff the President and Chief of Staff at internal and
Diversity, Equity and Inclusion
Fosters and maintains a safe environment of respect and inclusion
for faculty, staff, students, and members of the community.
OTHER DUTIES AND RESPONSIBILITIES
Attends all required department meetings and training. Other duties
as required. *Regular, predictable, and punctual attendance is
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential job functions described in
this position description.
While performing duties of this job, the employee regularly
exhibits digital dexterity when entering data into computer.
The employee regularly sits, but may stand and walk for extended
periods of time.
Employee converses verbally or manually with others in person and
by telephone. Employee occasionally reaches with hands or arms,
climbs or balances and stoops, kneels, crouches or crawls.
Vision demands include close, relatively detailed vision when
focusing on a computer screen. Employee occasionally lifts or
exerts force of up to 10 pounds when moving files, boxes and other
Typical office environment. Regular exposure to moderate noise
typical to business offices.
SKILLS, KNOWLEDGE AND ABILITIES
Knowledge of: human resource practices, standard office
procedures and practices; office administration; business English
word usage, spelling, sentence structure, and punctuation; business
and legal formats.
Skill in: MS Word, MS Excel and general office applications;
excellent verbal and written communication; organization; customer
service; conflict resolution; general typing; application of job
software including word processing and spreadsheets; proofreading
standard business correspondence and other written documents;
customer service; office organization; creating functional report
formats; verbal and written communications.
Ability to: develop and maintain effective working
relationships with associates, vendors, students, telephone users
and general public; maintain confidential and sensitive
information; use good judgment; perform complex tasks and
prioritize multiple projects; effectively communicate information
in oral and written forms; excellent listening skills and
participant in collaborative work; develop and maintain effective
working relationships with colleagues and stakeholders across the
College; effectively work with persons of varying cultures and
diversity; problem solve effectively; exhibit a pleasant public
manner and telephone etiquette; originate correspondence; work
Associate’s Degree in Office Administration or a related field.
Three (3) years of administrative support or other related field.
*An appropriate combination of education, training, coursework and
experience may qualify a candidate. State Motor Vehicle Operator's
License or demonstrable ability to gain access to work