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Working at Lewis & Clark
The campus is located on 137 acres of beautifully landscaped
grounds in Portland’s southwest hills. Our strong commitment to
sustainability is reinforced through recycling programs, energy
conservation, alternative transportation options, and farm to fork
initiatives. For benefit-eligible positions, we offer a competitive
that includes options for
health, dental, vision, tuition, life insurance, retirement and
Lewis & Clark College is committed to achieving a diverse
workforce. Candidates from diverse backgrounds are encouraged to
apply. All qualified applicants will receive consideration for
employment without regard to status as a protected veteran or a
qualified individual with a disability, or other protected status,
such as race, religion, color, national origin, sex, gender
identity, sexual orientation, marital status or age.
This position provides administrative support to the Gender Studies
and Ethnic Studies programs and their co-curricular activities,
including two annual symposia. Supervises the two student worker
positions. Provides administrative support to the Tepoztlan
This position is 10 months (1463 hours) annually and requires
daily, on-campus work in the Portland-Metro area.
This position is represented by the Lewis & Clark College
Support Staff Association Local 4912 of the American Federation of
The current LCCSSA Bargaining Agreement can be found here: https://www.lclark.edu/unions/lccssa
Description of Duties & Responsibilities
- Cover Letter
- Diversity Statement - The Diversity Statement should
outline your experiences with diversity, equity, and
Operational Support (15%)
- Manages the budget for both the Gender and Ethnic Studies
programs. Arranges reimbursements, forecasts future budgets, makes
purchases and orders supplies, manages the program’s purchasing
card and allocates those purchases using the online banking system,
reconciles records with the business office.
- Coordinates the day-to-day operations for the Gender and Ethnic
- Reserves rooms, arranges meetings, prepares agendas, and takes
- Organizes meetings and agendas for the Gender Studies Steering
Committee and Ethnic Studies Steering Committee.
- Submits program information to the Dean’s office and compiles
information such as annual schedules and the 4-year staffing
- Maintains a list of current minors and course electives.
- Submits changes as needed using the CourseLeaf System.
Administrative Support (35%)
- Manages publicity and communication for Gender and Ethnic
Studies. Manages both program websites and social media
- Creates all publicity materials for programs.
- Provides information and support to students, staff, faculty
and outside community.
Event Coordination (10%)
- Provides administrative support for annual Gender Studies
Symposium and Ray Warren Symposium on Race and Ethnic
- Works closely with the symposium faculty director and student
co-chairs on various aspects of the events, including meetings,
speakers’ arrangements, publicity, mass mailings, budgets and
payments, catering and facilities logistics.
- Creates signage using graphics provided from the Public Affairs
and Communications office.
- Creates additional symposium materials and coordinates with
outside vendors as needed.
- Purchases and organizes supplies.
- Maintains symposium mailing lists, records and files. Provides
logistical support during the event.
- Coordinates all events related to the Gender and Ethnic Studies
programs including determining dates, speaker logistics, facilities
logistics and all publicity including creating materials for print
- Works directly with the Conferences and Events and Facilities
- Coordinates with other programs and departments in
co-sponsorship when appropriate.
Program Coordination (5%)
- Manages two student assistant work study positions including
advertising, hiring, training and managing schedules and
- The student work study positions support both programs and
Other Duties as Assigned
- Coordinates the admissions and payments for the Tepoztlan
Institute conference which happens annually in July.
- Processes all payments, tracks payments (specifying
registration, guest and lodging) and maintains the current
financial reports, works with participants in creating admissions
letters and other official Tepoztlan acceptance forms as needed,
coordinates with the Tepoztlan directors.
- Includes but is not limited to taking and distributing meeting
minutes for Faculty Governance Standing Committees.
- High school diploma plus 6 years of directly related job
experience OR Associate's degree and 4 years of directly related
job experience OR Bachelor's degree and 3 years of directly related
- 2 years job related experience
- Proficiency in word processing and spreadsheet software (Excel,
Word, PowerPoint, Google Suite-- Docs, Sheets, Slides, Forms)
- Experience with college software including CourseLeaf,
LiveWhale, WebAdvisor, Informer Reporting
- Basic design skills including InDesign experience
- Bachelor's degree and 3 years of directly related job
- LCCSSA Grade 15/F ($25.32/hr)
- Benefits Eligible: YES
Directions for Cover Letter
- 35 hrs/week
- 10 months (1463 hours) annually.
Please upload your cover letter
on the My Experience
screen in the resume section.
Lewis & Clark College adheres to a nondiscriminatory policy
with respect to educational programs, activities, employment, and
admission. We do not discriminate on the basis of actual or
perceived race, color, sex, religion, age, marital status, national
origin, the presence of any physical or sensory disability, veteran
status, sexual orientation, gender identity, gender expression, or
any other basis prohibited by applicable federal, state, and local
laws. The Associate Vice President of Human Resources has been
designated to handle inquiries regarding employment- and
disability-related non-discrimination policies. Title IX inquiries
may be directed to the Title IX coordinator or deputy Title IX
Federal law requires employers to provide reasonable accommodation
to qualified individuals with disabilities. Please tell us if you
require a reasonable accommodation to apply for a job or to perform
your job. Examples of reasonable accommodation include making a
change to the application process or work procedures, providing
documents in an alternate format, using a sign language
interpreter, or using specialized equipment.
Lewis & Clark College will conduct a background check on the
finalist, which will include a criminal record check. If a
conviction is discovered, a determination will be made whether the
conviction is related to the position for which the individual is
applying or would present safety or security risks before an
employment decision is made. A criminal conviction does not
necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department
regulations, all employees must complete an I-9 form in Workday
prior to or no later than the first day of work and bring originals
(no photocopies) of their supporting documentation to Human
Resources no later than the 3rd business day of employment. Failure
to have a completed I-9 form on file with the College will result
in immediate termination of employment.