Contracts Officer

Location
Oregon, United States
Salary
Salary Not specified
Posted
Jul 22, 2021
Employment Level
Administrative
Employment Type
Full Time


Contracts Officer

Job no: 527844
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Legal/Law

Department: Purchasing & Contracting Services
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Compensation Band: OS-OA08-Fiscal Year 2020-2021
FTE: 1.0

Application Review Begins
August 10, 2021; position open until filled.

Special Instructions to Applicants
In addition to a completed online application, please submit:
  • A cover letter discussing your experience that meets the requirements of the job. Please detail experience you've had with different types of procurements and contracts
  • A resume
  • Three professional references

    Documents should be uploaded separately and using the naming convention listed below:
    lastname_firstname_resume.pdf
    lastname_firstname_letter.pdf
    lastname_firstname_references.pdf

    Department Summary
    Purchasing and Contracting Services (PCS), a department within the VPGC's management portfolio, serves as the central coordination point for conducting procurement activity, negotiating contracts, and making purchases on behalf of the University of Oregon. As such, the Chief Procurement Officer is the primary contracting and procurement officer for the University of Oregon.

    PCS is a fast-paced, high volume workplace that places a premium on the ability to: (1) find ways to reduce enterprise costs and/or improve enterprise operational effectiveness related to procurement and contracting; (2) avoid or solve problems by developing practical solutions informed by best practices, strategic planning, legal advice, and policy objectives, as well as political, public relations, and programmatic considerations; (3) manage university projects that have enterprise contracting and procurement components; and (4) educate campus stakeholders and conduct outreach to the business community, including Disadvantaged Business Entities (DBEs).

    Position Summary
    Reporting to the Supervising Contracts Officer of Purchasing and Contracting Services (“PCS”), the Contracts Officer is a senior level contracting position responsible for handling a wide variety of transactions. The Contracts Officer works in concert with the PCS Management Team to develop and implement policies, processes, and procedures that support timely contracting services and achieve the best interests of the University. The Contracts Officer acts in the decentralized business environment of a public university and assists University departments to conceptualize, negotiate, draft, review, process, and finalize contracts with third parties for the acquisition of goods and services and for other purposes. In carrying out these functions, the Contracts Officer must understand the University policy, practice, administrative rules, and state and federal laws applicable to contracting and the priorities of the University. In this regard, the Contracts Officer must interpret and apply various state statutes, administrative rules, and University-specific rules to ensure that proposed relationships with third parties comply with the law and are in the best interests of the University.

    Within PCS, the Contracts Officer works closely with both the Contract Manager and Contract Officer Groups. The Contract Officer also works with the key personnel of UO's departments and business entities to further procurements and contracting. This position is also responsible to develop and implement intra-department and campus-wide training programs on all aspects of University procurement and contracting.

    Minimum Requirements
  • Bachelor's degree
  • Three years of relevant and responsible contracting experience that includes the drafting and negotiating of complex contracts

    A Juris Doctor degree or Master's degree in Supply Chain Management may substitute for two years of the required experience.

    Professional Competencies
  • Strong writing, organizational, and customer service skills
  • Strong interpersonal and communication skills with people in diverse workgroups and with differing skill levels
  • Demonstrated ability to perform multiple tasks, meet imposed deadlines, and work under time constraints or other requirements when necessary
  • Intermediate skills using the web and computer programs including Microsoft Office Word and other products
  • Demonstrated commitment to the University's diversity, equity, and inclusion goals and ability to provide leadership at the department level
  • Ability to lead by example and maintain the highest ethical standards within the department and within the University

    Preferred Qualifications
  • Juris Doctor degree
  • Master's degree in Supply Chain Management
  • National Certification as Certified Professional Public Buyer, Certified Public Procurement Officer, or Certified Professional in Supply Management
  • Familiarity with Oregon laws, rules, and regulations pertaining to contracting, leasing, and contract-related purchasing
  • Experience working in a purchasing/contracting office within higher education or public sector experience

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.



    To apply, visit https://careers.uoregon.edu/en-us/job/527844/contracts-officer

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