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Executive Assistant

Northeastern University
Massachusetts, United States
Salary Not specified
Closing date
Sep 20, 2021

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Position Type
Faculty Positions, Health & Medicine, Other Health & Medicine
Employment Level
Employment Type
Full Time
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Executive Assistant

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
The Bouve College of Health Sciences at Northeastern University is seeking an Executive Assistant to join and support the College Dean, Carmen Sceppa MD, PhD, FSGA. This integral role seated in the Office of the Dean, will provide high-level, confidential support to the College Dean proactively manage any and all activities and events for the college. A successful candidate must be highly motivated, organized, and self-directed with a high attention to detail to get the job completed accurately and in a timely manner. This role will represent the Dean and College in a professional manner necessitating tact, diplomacy, discretion and good judgment.

The Executive Assistant provides a broad range of administrative, organizational, and functional support and assists the Dean on a broad range of internal and external activities that pertain to the mission of the college, including organizing and managing all facets of any internal and external meetings and communications with/for the Dean. The Executive Assistant will report to the Associate Director of Strategic Initiatives and work closely with the Associate Director and the Dean to execute a variety of time-sensitive and complex responsibilities including interfacing with university leaders, alumni, donors, and community members on administrative, substantive and confidential matters. This includes assisting in mobilizing, tracking and completing key projects, monitoring the work of college's standing and ad hoc committees, facilitating college-wide faculty and staff meetings, and compiling background data and documents as needed. Other key administrative responsibilities include maintaining and organizing the Dean's calendar, including meetings, travel arrangements, speaking engagements and attendance at conferences; drafting, editing and distributing correspondence, agendas, and meeting minutes; assisting with special projects as assigned; and managing systems and processes on behalf of the Dean with respect to Concur expenses including reconciliation of university credit card and reimbursements, Time Tracking, etc.

The Executive Assistant to the Dean will have daily reviews with the Dean regarding the day's priorities and appropriate action required to ensure all goals and support needs of the Dean are met. In collaboration with the Associate Director of Strategic Initiatives, the Executive Assistant will provide planning and oversight to ensure that the Dean's time is effectively allocated and coordinate follow up on action items as appropriate to ensure key projects are executed in accordance with the Dean's priorities and college goals.

This Executive Assistant must be able to communicate professionally and effectively on behalf of the Dean and will manage relations with key constituents, frequently communicating with staff in the Offices of the President, Provost, and Chancellor, Faculty Senate, Development, Alumni Relations, Marketing and Communications, Office of General Counsel, etc.; as well as with the college's leadership (Associate/Assistant Deans, Chairs, Directors, Faculty and Staff Councils, Faculty Senators), staff and students. This individual must demonstrate significant independent judgement in identifying and resolving potential conflicts and use diplomacy to respond quickly and efficiently to scheduling changes.

Bachelor's Degree required, Master's degree preferred. A minimum of 3-5 years of progressively responsible executive support experience required, preferably in higher education or executive setting. Demonstrated ability to manage priorities in a fast-paced environment on a broad range of issues and to develop options for immediate resolution. Excellent communication and critical thinking skills, project management ability and attention to detail required. Excellent computer skills including proficiency in MS Office Suite, presentation, Outlook email, spreadsheet and database software. Individual must have strong organizational, communication (both oral and written), and interpersonal skills. Must be detail-oriented, able to understand complex material to communicate effectively and must be able to work with confidential information and prioritize tasks and demands. Must be able to take initiative and follow through on tasks independently. Must possess a thorough knowledge of professional office procedures, good judgment, discretion and problem-solving skills.

Preferred Qualifications:

Salary Grade:

Additional Information:
For more than a century, Northeastern University's Bouve College of Health Sciences has championed a simple idea: Experience deepens learning. Here, at one of the nation's leading health science colleges, future pharmacists, policymakers, administrators, nurses, physical therapists, scientists, speech therapists, and psychologists learn from renowned professors, while apprenticing alongside preeminent clinicians and researchers at top health institutions.

Bouve College of Health Sciences encompasses four exceptional schools, School of Health Professions, School of Nursing, School of Clinical and Rehabilitation Sciences, and School of Pharmacy. Together, these institutions leverage interdisciplinary collaboration and strategic synergies to tackle the world's most pressing health challenges. It is this cross-pollination of academic rigor, interdisciplinary perspectives and globally recognized experiential learning that distinguishes Bouve and its graduates.

Our commitment to Diversity, Equity, and Inclusion: Bouve College of Health Sciences values and respects the multiple and diverse identities of our shared humanity across race, ethnicity, class, ability, language, gender, sexuality, age, nationality, and military service. We are committed to enlivening the climate of diversity at Bouve through teaching, learning, dialogue, and relationship building. We seek to nurture inhabitable and welcoming spaces where all members feel that their ideas, voice, and lived experiences matter. We avow that differences in perspectives exist, are to be anticipated, and that respect for our differences is foundational to the universe of ideas that enrich our lives and professions. We are committed to advocacy, inclusion, and justice for all.

Northeastern University offers a comprehensive and competitive employee benefits program for all full-time regular faculty and staff including medical plans, a dental plan, medical and dependent-care reimbursement accounts, retirement plans, life insurance benefits, disability programs, and tuition reimbursement.

  • For a short video on the benefit's Northeastern offers, watch this short video:

  • For more information on the benefit's Northeastern offers, see this webpage

    Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

    All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

    To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

    To apply, visit

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