Associate Director - Financial Aid & Scholarships
- Employer
- California State University, Sacramento
- Location
- California, United States
- Salary
- Salary Not specified
- Date posted
- Jul 22, 2021
View more
- Position Type
- Administrative, Student Affairs, Financial Aid
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Summary
The Associate Director will be the visionary leader responsible
for establishing the new centralized scholarship office at
Sacramento State. The successful candidate will display exceptional
attention to detail, strong organizational and interpersonal
skills, and the ability to work collaboratively with and provide
superior customer service to internal and external
constituents.
The incumbent will possess the proven ability to identify and
establish a detailed project plan and successfully execute the
implementation of the project plan; meeting established milestones
set through the collaboration and planning with all involved key
stakeholders.
Through the continued close collaboration with campus partners the
Associate Director will facilitate discussion, listen to issues and
ideas brought forward and analyze required components necessary to
establish policy, procedure and guidelines to be followed across
campus. All established policy, procedure and guidelines will be
monitored through the centralized scholarship office and under the
general direction of the Associate Director.
The Associate Director will oversee the campus efforts to move all
scholarship opportunities to a single application for students
followed by a standard review and selection procedure, creating a
more streamlined and efficient process while also adhering to
consistent policies and procedures for all campus stakeholders.
This centralized process will facilitate the timely award and
distribution of scholarship funds as well as facilitate the
coordination of resources with other financial aid awards to the
fullest extent possible.
The incumbent will be outgoing and engaging, as they frequently
interact with faculty, staff, advancement services and on occasion,
scholarship donors. They will recognize the diversity on campus and
the diverse needs of our students and possess the ability to
respectfully navigate discussions among all constituents, hearing
all viewpoints, providing guidance and establishing necessary
direction.
The Associate Director must remain knowledgeable of all rules and
regulations governing scholarship administration; including but not
limited to Title IV federal regulation, education code and rules
such as; Title IX and Prop 209. They will recognize the importance
of and be responsible for educating the campus community on rules
and guidelines the campus must follow to remain compliant. They
will be responsible for communicating updates and changes to any
and all policies governing scholarship administration and will
revisit all policy, procedures and guidelines, as a result of any
regulatory change.
The Associate Director will be held accountable to establish a
strong team of future leaders through day to day mentorship and
guidance. The team will identify their shared mission, vision and
core values that will drive their success. As the office matures,
the team will become self-sufficient in handling the day to day
operations allowing the Associate Director to remain a strong
campus partner and continue to facilitate discussion and listen to
feedback in order for scholarship operations to continuously evolve
to leverage new technologies, balance new regulations, and meet
student and donor expectations; where reasonable. They will work
closely with University Advancement Services as well as College and
campus leadership to support the scholarship program, ensure
scholarships are awarded per donor specifications and money is
spent in a timely manner each academic year. The incumbent is the
designated liaison to development directors, faculty, and all
campus scholarship administrators for purpose of providing
oversight for the selection and awarding of funds, ongoing
administrator training and procedural direction, as needed.
Required Qualifications
1. Bachelor’s degree required and 3-5 years of progressively
responsible experience in leadership and change
management
2. Five (5) or more years of progressively responsible management
experience with at least three (3) years of direct supervisory
experience.
3. Demonstrated project management experience in strategic
planning, program development, and resource allocation with proven
ability to track success toward key milestone dates and defined
deliverables
4. Knowledge of policies, regulations, and practices for awarding
financial aid with advanced knowledge and experience with
scholarship program(s)
5. Foundational knowledge of student life cycle and financial aid
awarding cycle
6. Familiarity with donor databases, such as Advance, Engage,
etc.
7. Proficiency in technology and technology system solutions, such
as PeopleSoft, OnBase Workflow, MS Office Suite, etc. And the
critical role technology plays in planning, maintaining and
assessing operations
8. Experience reviewing, analyzing, and reconciling a large
portfolio with multiple accounts; with expertise using electronic
spreadsheets, such as Microsoft Excel
9. Proven track record providing exemplary customer service to
students, faculty, staff as well as external partners
10. Clear communicator and collaborator with experience handling
sensitive situations with care and compassion while also adhering
to guidelines, as necessary
11. Demonstrate attention to detail, strong analytical and
problem-solving skills
CONDITIONS OF EMPLOYMENT
- Ability to pass background check post conditional offer.
Preferred Qualifications
12. Master’s Degree in related field with higher education
experience and background in scholarship award
management
13. Experience with Scholarship Administration software, such as
Blackbaud, Imaging & Workflow, Adobe sign or other similar
tools
14. Experience working with donors regarding scholarship gift
agreements and scholarship specifications, including an
understanding of limitations, such as Prop 209
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