Revenue Management Supervisor
Research Financial Services (RFS) in the Campus Controller's Office (CCO) encourages applications for a Revenue Management Supervisor! This position manages the post-award functions for the CU Boulder research enterprise. Functions include award setup, project accounting, revenue management, Letter of Credit (LOC) draws, invoicing, account reconciliation, financial reporting, closeout and audit support. These activities reside in a portfolio of approximately 4,500 active projects, accounting for $500 Million of annual expenditures, from a wide-array of federal and non-federal sponsors.
The Supervisor will be responsible for leading and managing the cash application, collections, accounts receivable and analytics functions for all revenue activities for sponsored projects in the CU research portfolio. The Revenue Management Supervisor reports to the Director of RFS.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
CCO maintains and supports the university's fiscal responsibility through accurate financial accounting and reporting and in compliance with laws, regulations, policies/procedures and contract requirements for sponsored projects. We provide oversight, assistance and training in financial stewardship for the Boulder campus.
What Your Key Responsibilities Will Be
Process Excellence (identifying, improving, maintaining processes, including metrics and data analytics):
- Review grant and contract agreements to identify payment, reporting, and other financial terms and interpret sophisticated legal agreements and use sound judgment in determining billing, financial reporting, and other terms/requirements of individual sponsors; ensure that these are accurately inputted into the underlying grant system.
- Oversee staff responsible for reconciling deposits and allocate to appropriate awards/projects in PeopleSoft. Assists with and reviews sponsored projects clearing account reconciliation.
- Perform or direct revenue management staff in accounts receivable maintenance tasks in PeopleSoft.
- Complete or direct revenue management staff in preparation of electronic payment and new vendor forms.
- Gain an understanding of sponsor invoicing web portals.
- Provide training and technical support for sponsor billing, payment and collection issues.
- Process or direct revenue management staff in processing refund of receipt requests and refund expenditure payments for sponsored programs.
- Oversee revenue management staff in monitoring accounts receivable aging and provide collection efforts on behalf of the CU-Boulder research enterprise.
- Assist the RFS Director and Manager of Grant and Contract Accounting in supervising unbilled accounts and coordinate efforts with the Office of Contracts and Grants (OCG) and CCO grant accountants and award set up to ensure unbilled balances are billed.
- Assist the Director in preparation of management-level reports including aged accounts receivable, billed/unbilled accounts, checks and wires, lockbox activities, LOC activity, and additional ad hoc reports as needed.
- Gather, clean, and analyze receivables and collections data to extract insights from university’s revenue streams using PeopleSoft, Access, and additional statistical software as needed. Work with UIS, Director, and Controller to create formalized collections process for sponsored projects invoicing through PeopleSoft.
- Perform or direct revenue management staff in the timely reconciliation of clearing accounts and accounts receivable detail to general ledger control accounts.
- Represent the University of Colorado- Boulder at national meetings and forums, including the National Council of University Research Administrators (NCURA), and others as assigned.
- Collaborate with counterparts at other R-1 institutions on revenue management standard methodologies, data analytics and technology utilization.
- Lead activities for the translation of financial policy into standard methodologies and procedures and for training and system requirements to assure accurate, allocable, and auditable cost compliance.
University Satisfaction (provide customer service to campus staff and sponsors):
- Work with CCO staff, campus research administrators and Principal Investigators from across the University to resolve escalated collection efforts.
- Be point person to raise issues related to non-paying sponsors. Contact appropriate parties including but not limited to Director, Controller, University Counsel, and BFP staff for potential recourse.
- Work collaboratively within CCO and with partners in the research community to motivate changes in work products and process that will improve the research enterprise efficiency and effectiveness.
- Assist with the development of training to campus on sponsored projects revenue management topics.
- Lead the analysis of existing sponsored project revenue management processes to provide improved services to University Faculty, Staff and Sponsors.
- Provide expertise and leadership to CCO and campus partners on matters related to sponsored projects revenue management.
- Forge and maintain collaborative and positive relationships with CCO staff, campus partners and extramural sponsors. Engage campus partners to gain insights and/or to request system/process updates to meet business needs.
- Serve as the campus specialist for policies, interpretations, and campus impacts related to sponsored projects revenue management.
People Development (developing, retaining, recognizing our staff):
- Provide leadership in staff development and continuing education, ensuring that all CCO revenue management staff maintain up-to-date knowledge of applicable regulations and procedures vital for the conduct of their positions.
- Foster a strong results orientation within the Revenue Management team by motivating staff and holding them accountable to meeting the needs of campus partners.
- Manage and evaluate the performance of the Revenue Management staff. Develop their leadership skills through mentoring, coaching and facilitating professional development.
- Seek opportunities for professional development and training for self/unit.
Infrastructure Enhancement (tech requirements, system upgrades & brand identity):
- Gain a full understanding of the underlying systems supporting CCO and project accounting. Provide input on ongoing enhancements and improvements as requested.
- Work closely with UIS and Grants Systems Manager to improve and optimize collections process as it is rolled out.
- Provide leadership in the use of the PeopleSoft accounts receivable module and other electronic tools for sponsored programs accounting.
- Serve as lead CCO representative in development and testing of process changes affecting sponsored projects receivable functions.
- Serve as lead responsible for management, development, testing and documentation of sponsored projects information systems, components or interfaces.
What We Can Offer
- The hiring pay range for this position $60,000 to $64,000.
The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .
Be Adaptable. Be Flexible. Be Boulder.
What We Require
- Bachelor’s degree or equivalent combination of education and experience may substitute
- 1+ years of job related experience
What You Will Need
- Knowledge of federal and non-federal grants and contracts in a post-award
- Knowledge of grant administration policies, Federal Regulations (specifically Uniform Guidance) preferred
- Strong command of accounting and reporting systems and will use them to enable accurate reporting and ensure data integrity
- Strong communications skills are vital to collaborate with pre-award and other sponsored administration colleagues at the college, department and project level across the University, as well as with external sponsors
- Ability to manage multiple tasks and have flexibility to adjust to changing priorities
- Must have the ability to work effectively under time constraints
- Must be committed to providing professional, prompt, and courteous service to campus constituents
- Team-oriented individual comfortable with collaborative approach to problem-solving.
- Proficiency with Microsoft Office applications, especially Excel and Outlook
- Organizational, critical thinking and decision making skills
What We Would Like You To Have
- Bachelor’s degree in accounting, finance or related field. Professional level accounting or finance work experience may substitute for the degree on a year for year basis
- Two to four years of experience working within a university business or accounting office, OR with federal and non-federal grants and contracts in a post-award preferred
- Experience with grant administration policies, Federal Regulations (specifically Uniform Guidance) preferred
- Work experience in a higher education environment is highly desirable
- Experience with the PeopleSoft financial system and PS Query
- Minimum of two years supervisory experience
To apply, please submit the following materials:
1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by August 4, 2021, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: firstname.lastname@example.org