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Events and Operations Coordinator

University of the District of Columbia
District of Columbia, United States
Salary Not Specified
Start date
Jul 22, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Auxiliary Services, Conference & Special Event Administration, Student Affairs, Student Activities & Services
Employment Type
Full Time
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Number of Vacancies: 1

Area of Consideration: Open To The Public

Position Status: Full-Time, Regular

Pay Plan, Series & Grade: DS0058/6

Salary Range: $63,294

Closing Date : Saturday, July 31, 2021

Location: 4200 Connecticut Ave. NW, Washington, DC 20008

Brief Description of Duties

The Events & Operations Coordinator manages various duties including scheduling space, coordinating logistical details for events, and building/theater operations. Provides on-site evening/weekend supervision of event operations as directed by the supervisor. Hires, trains, and supervises event staff.

Essential Duties and Responsibilities

  • Direct event operations to ensure spaces are event-ready which include opening and closing facilities, liaising with other university staff as necessary. Perform walkthrough of spaces used for events to monitor customer use and needs. Upkeep and organize event inventory while following proper action and/or reporting protocols.
  • Provide coordination of department event staff (crowd control, audience management, ushers, etc.) at events held in university venues as assigned.
  • Coordinate timely non-classroom scheduling space scheduling (using 25Live) to meet the needs of the University community and external clients.
  • Coordinate logistical details for meetings and events which includes, but is not limited to, client walkthroughs, on-site support, U.D.C. Theater of the Arts management, room setups, catering coordination, audiovisual services, parking/transportation, internet access, security staffing, and planning.
  • Recruit, hire, and train staff. Provide secondary supervision to other staff on duty regarding the coordination of event execution and logistics.
  • Serve as House Manager for U.D.C. Theater of the Arts. Liaisons regularly with Theater’s technical staff to coordinate overall smooth-running operations for the Theater.
  • Performs other duties and responsibilities as assigned that are related to those enumerated above which do not alter the basic level of responsibility of the position.

Minimum Job Requirements

  • Bachelor’s degree required.
  • Two (2) years of progressive experience in event management and customer service in a higher education environment. Experience in theater management is a plus.
  • Experience hiring, training, and supervising staff.
  • Sound understanding of event services (event planning, space scheduling, conference services, etc.)
  • Experience using scheduling software programs such as 25Live or EMS.
  • Excellent verbal and written communication skills; ability to listen, clearly articulate thoughts/directions/expectations and develop reports/proposals and make presentations.
  • Possess strong interpersonal skills and the ability to establish and maintain effective working relationships with VIP guests, senior government officials, a diverse population of students (post-traditional and international), academic departments, external organizations, and the public.
  • Exceptional customer service skills. Ability to apply critical thinking to solve problems calmly as unforeseen situations arise.
  • Ability to work evenings and weekends as required.

Information to Applicant

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a 'satisfactory background investigation' is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: .

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