Number of Vacancies:
Area of Consideration:
Open To The Public
Pay Plan, Series & Grade:
: Saturday, July 31,
4200 Connecticut Ave. NW,
Washington, DC 20008
Brief Description of Duties
The Events & Operations Coordinator manages various duties
including scheduling space, coordinating logistical details for
events, and building/theater operations. Provides on-site
evening/weekend supervision of event operations as directed by the
supervisor. Hires, trains, and supervises event staff.
Essential Duties and Responsibilities
Minimum Job Requirements
- Direct event operations to ensure spaces are event-ready which
include opening and closing facilities, liaising with other
university staff as necessary. Perform walkthrough of spaces used
for events to monitor customer use and needs. Upkeep and organize
event inventory while following proper action and/or reporting
- Provide coordination of department event staff (crowd control,
audience management, ushers, etc.) at events held in university
venues as assigned.
- Coordinate timely non-classroom scheduling space scheduling
(using 25Live) to meet the needs of the University community and
- Coordinate logistical details for meetings and events which
includes, but is not limited to, client walkthroughs, on-site
support, U.D.C. Theater of the Arts management, room setups,
catering coordination, audiovisual services,
parking/transportation, internet access, security staffing, and
- Recruit, hire, and train staff. Provide secondary supervision
to other staff on duty regarding the coordination of event
execution and logistics.
- Serve as House Manager for U.D.C. Theater of the Arts. Liaisons
regularly with Theater’s technical staff to coordinate overall
smooth-running operations for the Theater.
- Performs other duties and responsibilities as assigned that are
related to those enumerated above which do not alter the basic
level of responsibility of the position.
Information to Applicant
Collective Bargaining Unit (Union):
- Bachelor’s degree required.
- Two (2) years of progressive experience in event management and
customer service in a higher education environment. Experience in
theater management is a plus.
- Experience hiring, training, and supervising staff.
- Sound understanding of event services (event planning, space
scheduling, conference services, etc.)
- Experience using scheduling software programs such as 25Live or
- Excellent verbal and written communication skills; ability to
listen, clearly articulate thoughts/directions/expectations and
develop reports/proposals and make presentations.
- Possess strong interpersonal skills and the ability to
establish and maintain effective working relationships with VIP
guests, senior government officials, a diverse population of
students (post-traditional and international), academic
departments, external organizations, and the public.
- Exceptional customer service skills. Ability to apply critical
thinking to solve problems calmly as unforeseen situations
- Ability to work evenings and weekends as required.
This position is not
part of the collective bargaining unit.
Selectee will be eligible for health
and life insurance, annual (vacation) and sick leave and will be
covered under the University of the District of Columbia' s
retirement plan (TIAA).
Equal Opportunity Employer:
The District of Columbia
Government is an Equal Opportunity Employer. All qualified
candidates will receive consideration without regard to race,
color, religion, national origin, sex, age, marital status,
personal appearance, sexual orientation, family responsibilities,
matriculation, physical handicap, or political affiliation.
Notice of Non-Discrimination:
In accordance with the D.C.
Human Rights Act of 1977, as amended, D.C. Official Code, Section
2-1401.01 et. seq., (Act) the University of the District of
Columbia does not discriminate on the basis of actual or perceived
actual race, color, religion, national origin, sex, age,
disability, sexual orientation, gender identity or expression,
family responsibilities, matriculation, political affiliation,
marital status, personal appearance, genetic information, familial
status, source of income, status as a victim of an intrafamily
offense, place of residence or business, or status as a covered
veteran, as provided for and to the extent required by District and
Federal statutes and regulations. Sexual harassment is a form of
sex discrimination which is also prohibited by the Act. In
addition, harassment based on any of the above protected categories
is prohibited by the Act. Discrimination in violation of the Act
will not be tolerated. Violators will be subject to disciplinary
Applicants claiming veterans preference
must submit official proof at the time of application.
At this time, the University of the
District of Columbia does not provide sponsorship for visas (e.g.
H-1B). This position is also ineligible for Optional Practical
A person applying for a position who
is a bona fide District resident at the time of application for the
position, may be awarded a 10-point residency preference over
non-District applicants, unless the person declines the preference
points. If selected, the person shall be required to present no
less than 8 proofs of bona fide District residency on or before the
effective date of the appointment and maintain such residency for 7
consecutive years from the effective date of the appointment.
Failure to maintain bona fide District residency for the 7-year
period will result in forfeiture of employment.
Pursuant to the requirements of the
Drug-Free Workplace Act of 1988, the individual selected to fill
this position will, as a condition of employment, be required to
notify his/her immediate supervisor, in writing, not later than
five (5) days after conviction of any criminal drug statute
occurring in the workplace.
Employment with the University of
the District of Columbia is contingent upon a satisfactory
background investigation. The determination of a 'satisfactory
background investigation' is made at the sole discretion of the
University of the District of Columbia. The University may refuse
to hire a finalist, rescind an offer of employment to a finalist or
review and may terminate the employment of a current employee based
on the results of a background investigation.
Disposition of Resume:
Resumes received outside the area of
consideration and/or after the closing date will not be given
consideration. You must resubmit your resume to receive
consideration for any subsequent advertised position vacancies. For
the purpose of employment, resumes are not considered job
applications. Therefore, if selected for employment a UDC
application will be required.
Official Job Offers are made by the University
of the District of Columbia, Office of Human Resources only.
All inquiries related to employment and
job applications should be directed to UDC Office of Human
Resources at (202) 274-5380.
The University of the District of Columbia is an Equal
Opportunity/Affirmative Action institution. Minorities, women,
veterans and persons with disabilities are encouraged to apply. For
a full version of the University’s EO Policy Statement, please