Senior Business Manager

Primary Function

The Budget Manager assists the Business Administrative Assistant and is responsible for the coordination of the business and service operations of the College of Education Budget Office.

Duties and Responsibilities (generally)

The College of Education Business Manager II is responsible for the business operations for the college. This position manages all personnel related processes for all employment classification across the college and liaises with Human Resource Services and other offices, as necessary. The position oversees all college budgeting and finance process involving multiple funding sources and assists with period financial reporting of all funding sources in the College. The person in this position has autonomy to make expense approval and works to organize and analyze financial data to inform critical financial decisions. The position serves as general College contact for the procurement processes and other transactions. The individual in this position will train department support staff in the College and assist in addressing the operational needs to the College.
Minimum Required Qualifications for this position

1. (A) Bachelor’s degree in business administration or a closely related field (such as accountancy)
or (B) Bachelor’s degree in a field other than those listed in “A” and one year of responsible business experience
or four years of responsible business experience
or a combination of such education and business experience totaling four years
2. five years of responsible accounting and/or business experience, one year of which was at an administrative level
Specialty Factors (Additional Required Qualifications)

Education and Experience Preferred

List the knowledge, skills, and abilities critical to the performance of this position.

1. Superior oral and written communication skills to maintain good working relationships with other departments across the college and university
2. High level of professionalism in all in-person, digital, and telecommunication interactions
3. Ability to deal with wide variety of tasks and responsibilities, function independently, deal with constant interruptions, & prioritize workload essential
4. Collaborate effectively with other office and budget managers for effective and efficient management of workload
5. Extensive computer proficiency
6. Detailed and accurate data management of all records and files
7. Knowledge about university procedures, policies, & personnel roles
Working Hours
37.5
Minimum Pay Rate (Hourly or Monthly)
$3,466.12/month
Hiring Rate Information

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date
07/21/2021
Closing Date
07/27/2021
Priority Review Date

Special Instructions to Applicants

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.

• If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts

• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.

• Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.

• We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.

• The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. After the application deadline, the names within the top three scores will be referred to the hiring department for interview.

• Required documentation noted in the posting such as driver’s license, licensures, or certifications MUST be presented at the time of examination.

• If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.

• After testing of all qualified applicants has been completed for this position, the names with the top three scores will be referred to the hiring department for interview.

• Click on Senior Business Manager for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.

• Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.

• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage
http://cedu.niu.edu/index.shtml
Physical Demands

Sitting/Standing
EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560
Is Background Check Required
Yes
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action, Equal Opportunity and Education ( AAEOE ) at ada@niu.edu .

Clery Act Information

NIU provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu/clery or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.niu.edu/clery/fire_report.pdf or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

Quick Link
https://employment.niu.edu/postings/57966
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is your highest level of completed education?
   • High School/GED
   • Bachelor's Degree
   • Master's Degree
   • PhD
2. * Do you have a Bachelor’s degree in accountancy, business administration, management, or a closely related field?
   • Yes
   • No
3. * How many semester hours do you have in accountancy, business administration, management, or a closely related field?
   
   (Open Ended Question)
   
   
4. * How many years of professional work experience do you have in accounting, business administration, fiscal management, or closely related experience?
   
   (Open Ended Question)
   
   
5. Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
6. * How many years of professional work experience in a supervisory or administrative capacity do you possess?
   • Less than 1 year
   • 1 year
   • More than 1 year
7. Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
8. * Please rate your level of specific work experience demonstrating effective communication skills such as: disseminating information; representing the department; monitoring work flow and directing activities to accomplish goals; enforcing work rules and policies.
   • No work experience directly related to the job function described.
   • My work experience relevant to the job function described was performed under guidance.
   • My work experience relevant to the job function described was performed independently
9. Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
10. * Please rate your level of specific work experience coordinating operations such as: serving as an administrative resource; managing activities and/or programs; analyzing and interpreting operational reports; reviewing processes and utilizing knowledge to improve operational efficiency.
    • No work experience directly related to the job function described.
    • My work experience relevant to the job function described was performed under guidance.
    • My work experience relevant to the job function described was performed independently.
11. Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
    
    (Open Ended Question)
    
    
12. * Please rate your level of specific work experience developing and implementing policies, procedures, and/or requirements such as: reviewing operational efficiency and making recommendations; drafting operational policies and/or procedures; distributing information; monitoring compliance
    • No work experience directly related to the job function described.
    • My work experience relevant to the job function described was performed under guidance.
    • My work experience relevant to the job function described was performed independently.
13. Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
    
    (Open Ended Question)
    
    
14. * Please rate your level of specific work experience demonstrating effective fiscal management skills such as: coordinating fiscal activities including accounts payable/receivable, payroll, purchasing, budget development, contract negotiation and/or management, etc.; coordinating the maintenance and management of records.
    • No work experience directly related to the job function described.
    • My work experience relevant to the job function described was performed under guidance.
    • My work experience relevant to the job function described was performed independently.
15. Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
    
    (Open Ended Question)
    
    

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter
3. List of at least 3 References

Optional Documents

1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
2. Transcripts (unofficial with official required at hire)
3. Transcripts #2 (unofficial with official required at hire)
4. Transcripts #3 (unofficial with official required at hire)