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Associate Director for Library Administration and Operations

Employer
University of Maryland Baltimore
Location
Maryland, United States
Salary
Salary Commensurate with experience
Closing date
Sep 19, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs
Employment Level
Administrative
Employment Type
Full Time
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The University of Maryland, Baltimore Health Sciences & Human Services Library (HS/HSL) is currently recruiting for an Associate Director for Library Administration and Operations (AD LAO). The AD LAO is a senior management position reporting to the Associate Vice President for Academic Affairs /Executive Director (AVP/ED) of the HS/HSL. The position is responsible for sound oversight of HS/HSL finances and smooth operation of the physical facility and provides administrative oversight for the Library Administration Division consisting of six staff. As a critical member of the HS/HSL senior leadership team, the AD LAO advises the AVP/ED on appropriate administrative and financial practices and participates in strategic planning, setting direction for the HS/HSL in alignment with University vision and strategic priorities.

UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

In the Fall of 2021, UMB will require all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.

PRIMARY DUTIES:

Administration:

  • Directs HS/HSL administrative and operations staff including human resources, special events, financial accountability, and oversees building viability and use, including the Frieda O. Weise Gallery, mailroom and tenant needs.
  • Oversees the viability of the financial systems of the HS/HSL including budgeting, purchasing, grants and contracts, accounts receivable/payable, and reporting, including budget projections and justifications.
  • Serves as the budget and financial liaison to the Provost’s Office.
  • Advises and consults with the AVP/ED on financial issues.
  • Provides expertise on grant and contract development, submission, and tracking.
  • Oversees and directs all procurements and purchases for the HS/HSL including the management of I.T. and equipment procurements requiring purchase orders, bidding, or complex processes.
  • As a member of the HS/HSL leadership team, participates in strategic planning, providing operational and administrative advice underpinning the success of the library.

Operations:

  • Supervises the HS/HSL Building Coordinator in the oversight of
    • Renovation and construction projects.
    • Management of all aspects of building operations including tenant satisfaction, work orders, contractor work, emergency response, and communications regarding any work or disruptions to the Library or its tenants.
  • Builds collaborative and respectful working relationships with various units at UMB involved in the maintenance and upkeep of the HS/HSL.
  • Oversees programming and exhibits within the Frieda O. Weise Gallery including coordination of new exhibits, acquisition of new exhibits, installation, and scheduling of events related to the Gallery. 
  • Oversees capital assets tracking.
  • Provides oversight for the mailroom, coordinating deliveries for all building tenants.
  • Performs other duties as assigned.
  Qualifications   

EDUCATION: Bachelor’s degree in business administration, public administration, finance, marketing, accounting, human resources, or other related field. Master's degree preferred.

EXPERIENCE: Seven (7) years of experience related to position required, with at least three (3) years’ experience in two of the following: human resources, payroll, finance, facility, or research administration.

SUPERVISORY EXPERIENCE: Three (3) years of direct management responsibilities involving recruitment, training, and professional development related to position.

KNOWLEDGE, SKILLS, ABILITIES: Thorough knowledge of position requirements. Thorough knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to plan and support a mission and strategic vision for the HS/HSL and for the Administration Division. Strong collaboration, and teambuilding skills to strengthen and cultivate relationships with a commitment to staff development and growth. Skill in consultation and change management. Ability to demonstrate, understand, apply, and adhere to the UMB Strategic Plan including support for the UMB Mission, Values, and Strategic Themes.

HIRING RANGE: Low-$90,000s to low-$100,000s. Commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/" href="https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/" target="_blank">UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

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