Registrar

Western Connecticut State University Division of Enrollment Services Registrar

Western Connecticut State University is pleased to announce applications are being accepted for the position of Registrar.

WCSU is committed to enhancing our diverse university community by actively encouraging people with disabilities, minorities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion.

Under the supervision of the Associate Vice President for Enrollment Services, the Registrar is responsible for the direction and administration of all phases of registration, scheduling, academic record keeping, graduation certification and generation of academic data. Oversees a progressive Registrar’s Office in support of the enrollment management function of the University.

Responsibilities: Assumes major responsibility for the selection, development, supervision, and evaluation of the Registrar's staff; Administers the student records system, including but not limited to ensuring that appropriate security of the records is maintained; maintains proper grade verification procedures; and conducts periodic grade change audits; provides oversight for degree audit and curricular waiver/substitutions; Administers all activities involved with the development and maintenance of student academic records including the determination of official rosters of students eligible to receive degrees and other certification, the system of graduation audits and recommended graduation lists. Coordinates the submission of student academic record data to the National Student Clearing House; Responsible for submitting and monitoring student academic record data to the National Student Clearinghouse; Administers all aspects of the grade report, class roster, transcript, and student standing systems; Responsible for generation of the Master and Semester Course Files, assignment of official codes for courses, departments, and majors, and the assignment of classroom space including preparation and distribution of scheduling and registration reports and materials; Serves as a resource for statistical reports that depend on registration/records data to assist in University Planning and Research; Serves as a resource for statistical reports that depend on registration/records data to assist in University Planning and Research; Keeps current with technological advances necessary to administer office efficiently; Monitors curricular changes as they progress through the University’s governance system. Identifies concerns that may be problematic to students or other academic programs; Coordinates updates to the University’s Undergraduate Catalog; Prepares the annual budget of the Registrar's Office; Evaluates transcripts of students as required; Attends workshops and meetings as required; Assists in preparation of pertinent reports that utilize data contained in the student information system; Serves to implement, explain, and enforce University’s academic and related policies; Research, analyze, and recommend resolutions to student disputes as they relate to records and registration; Develops written policies and procedures to ensure that the functions of the office operate efficiently and effectively. Policies and procedures include, but not limited to awarding transfer credits; enrollment verifications procedures; grade changes procedures; and security of academic records in accordance with FERPA and other pertinent regulations.

Qualifications: Master’s degree is required. Six (6) years of experience in college administration, including three (3) years of senior experience (associate level or above) in a records office is required. Must possess, demonstrated record of successful managerial leadership and collegial management skills., thorough knowledge of registration processing, scheduling, grading systems, academic policies and procedures, as well as knowledge of academic advisement. Strong computer skills, including knowledge and uses of integrated student database systems, and Microsoft Office Suite, including Excel, Outlook, Teams and Word is also required. Must possess excellent organizational and communication skills.

Salary & Benefits: Salary range is $88,902 – $135,475 and is commensurate upon candidates' experience. WCSU offers a comprehensive benefits package. Additional information on benefits can be found at www.wcsu.edu/hr/benefits/. Must be eligible to work in the U.S. as sponsorship for a work visa will not be provided for this position.

Application Process: Prospective candidates must submit a cover letter, which includes the names and contact information for three (3) professional references and a resume. Email your application materials as one (1) complete file (PDF or Word format only) and not via multiple attachments to: Ms. Peggy Boyle, University HR Administrator. In subject line of email reference: Your Last Name – Registrar. Application materials must be emailed to: hrpositions@wcsu.edu and must be received no later than Friday, August 13, 2021. Late applications will not be accepted.

State and Federal requirements expect that organizations with 100 or more employees invite applicants to self-identify gender and race. We kindly request all applicants to complete the Affirmative Action Data Questionnaire via the following link. http://wcsu.edu/diversity/affirmative-action-data-questionnaire/. Any questions may be directed to Ms. Keisha Stokes in the WCSU Office of Diversity and Equity at stokesk@wcsu.edu. Completion of this data will not affect your opportunity for employment, or terms or conditions of employment. This form will be used for reporting purposes only and will be kept separate from all search records and only accessed by the Office of Diversity and Equity.

Western is an Affirmative Action Equal Opportunity Educator/Employer