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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Closing date
Aug 5, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Business Administration, Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs
Employment Type
Full Time
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Job no: 237587-US
Work type: Onsite, Staff-Full Time
Location: Madison
Categories: Accounting, Finance, Purchasing

Position Summary:

The Financial Specialist manages procurement and provides fiscal and accounting services to the faculty and staff of the Wisconsin Energy Institute (WEI) as part of the WEI Business Operations Team. On a day-to-day basis, this position oversees the purchase of necessary research supplies, processes financial reimbursements, and is involved with business transactions that keep the research moving forward. In line with UW Business Services schedules and policies, this position is responsible for ensuring accurate transactions; interpreting, communicating and staying up-to-date on complex processes; and acting as a first-in-line auditor by compiling and maintaining exact records. An integral part of the WEI Business Services team, this role contributes to process improvement by identifying and mitigating challenges that arise. This position may oversee student hourly employee(s) to support this work.

The successful candidate will provide excellent communication and customer service, be regularly engaged with the WEI Business Services Team, broader WEI staff, and counterparts around campus with the goal of making Institute fiscal services simple, efficient, and compliant.

Members of the WEI Business Services Team benefit from Institute leadership that respect and acknowledge their contributions, and a culture that prioritizes work-life balance.

The Wisconsin Energy Institute is helping to solve one of the most critical challenges of our time: the transition toward new, cleaner energy systems and solutions. WEI is led by scientists and engineers committed to making major breakthroughs in the way we source and use energy. Specifically, WEI seeks to: 1) foster collaborative energy projects across sectors and disciplines, 2) prepare energy leaders of today and tomorrow, and 3) enhance public understanding of energy issues. Within the Wisconsin Energy Institute is the Great Lakes Bioenergy Research Center, a U.S. Department of Energy-funded Bioenergy Research Center led by the University of Wisconsin Madison. The mission is to create biofuels and bioproducts that are economically viable and environmentally sustainable while reducing society's dependence on fossil fuels.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

- 1 year of experience in financial services or purchasing; experience with UW and/or State of Wisconsin financial procedures and policies highly preferred
- Ability to use web-based purchasing and reimbursement systems for campus financial functions (ShopUW+, WISER, e-reimbursement, PeopleSoft)
- Ability to interpret University of Wisconsin policies and procedures as well as federal and state laws and statutes related to financial transactions
- Must be self-motivated, dependable and have a good work ethic with a high attention to detail
- Demonstrated ability to prioritize workload, manage multiple projects and deadlines effectively, and follow-through on tasks and work unsupervised
- Demonstrated ability to work independently and in a team setting to establish and maintain effective working relationships
- Strong communication and customer service skills are a must



Work Schedule:

Standard business hours, i.e. 9AM - 5PM M-F

This position requires work be performed in-person, onsite, at a designated campus work location. Flexibility can be requested and granted as required via a remote work agreement.

Appointment Type, Duration:



Minimum $21.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that your resume and cover letter describe your qualifications relevant to the position.


Emily Hickey
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jul 20 2021 Central Daylight Time
Applications Close: Aug 3 2021 11:55 PM Central Daylight Time

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