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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Closing date
Aug 5, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Faculty Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Employment Type
Full Time
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Job no: 237646-US
Work type: Onsite, Staff-Full Time
Location: Madison
Categories: Office & Administrative Support

Position Summary:

This position will support faculty and staff of the Department of Animal & Dairy Sciences at two physical locations, the Animal Sciences Building at 1675 Observatory Drive and the Meat Science and Animal Biologics Discovery program (MSABD) at 1933 Observatory Drive. A split work schedule across the two physical locations will be developed with the supervisor, based on the successful applicant's work approach and the needs of faculty and staff at the two locations.

The Administrative Assistant will function as the first point of contact for the Department of Animal & Dairy Sciences while providing administrative support at both locations. This position is responsible for administrative support for the development and implementation of a wide range of activities including administrative support to the Department Chair, Department Administrator, MSABD Director, and other faculty and staff in carrying out our instruction, research and extension activities.

The UW-Madison College of Agricultural and Life Sciences is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

H.S. Diploma preferred.

Minimum Years and Type of Relevant Work Experience:

Prior work experience providing administrative and logistical support for team-based initiatives.

Proficiency in using digital tools such as Microsoft Office (Outlook, Word, Excel, OneNote, Teams, and Power Point), Adobe Acrobat, WebEx, Zoom, Blackboard Collaborate, social media platforms, and other cloud-based tools for meeting, scheduling, storing and sharing information.

Additional Information:

This is a multifunctional position for the Department of Animal & Dairy Sciences. The desire to work in a fast-paced, friendly, and customer-oriented atmosphere is paramount. The ability to represent the University and the Department to the general public in a polite, professional and informative manner is crucial.



Work Schedule:

Normal campus office hours 7:45 am to 4:30 pm, M-F.

Appointment Type, Duration:



Minimum $18.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To begin the application process please click on the "" button. You will be asked to upload a resume and a cover letter briefly describing your qualifications relevant to the position. Your cover letter should address your qualifications as they pertain to this position including:
- Describe how you've provided logistical and administrative support to team-based initiatives
- Describe how you've used digital tools for virtual meetings, scheduling, storing and sharing information
-Describe the purpose and complexity of communications you've created and/or issued including the intended audiences


Nancy Hilmanowski
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jul 20 2021 Central Daylight Time
Applications Close: Aug 3 2021 11:55 PM Central Daylight Time

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