PROGRAM COORDINATOR

PROGRAM COORDINATOR

Req #: 193372 Department: UW BOTHELL Job Location: UW Bothell Posting Date: 07/19/2021 Closing Info: Closes On 08/09/2021 Salary: $3,398 - $4,541 Union Position: Yes Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Located in the heart of the Puget Sound region, the University of Washington Bothell is one of the most dynamic public universities in the state of Washington. The campus is committed to increasing access to an excellent UW education and preparing students to be leaders throughout Washington and beyond.

UW Bothell provides students a participatory, cross-disciplinary experience grounded in hands-on learning, community-based research, close relationships with faculty as teachers and mentors, and the personalized support of staff who are dedicated to student success.

The campus offers more than 55 undergraduate and graduate degrees. Current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, more than 40% are first-generation college attendees, and more than half are students of color.

The University values hiring faculty and staff who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues.

Diversity and inclusion are core values at UW Bothell. Our work begins with the acceptance and celebration of the differences that are represented through the many diverse and minoritized communities on our campus and in the surrounding community. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the most marginalized groups among us, we also create conditions of equity, justice and academic excellence for everyone.

The three priorities of the University’s current Strategic Plan - Increasing Access, Achieving Excellence are to: strengthen diversity and equity, enhance community and campus engagement, and advance cross-disciplinary teaching and scholarship.

In addition to having award winning faculty and staff, UW Bothell has been recognized for innovations in academic programming and support services designed to help students graduate on time and debt-free. It has also earned both recognition and awards for its work in the area of environmental sustainability.

The School of STEM has an exciting opportunity for a dedicated, flexible, and enthusiastic individual to support and coordinate processes for faculty recruiting, new appointment processing, faculty onboarding activities. promotion and tenure reappointments, merit reviews and other tasks as assigned. This position serves a critical role in the expansion and growth plans for the School of Science, Technology, Engineering and Mathematics, and reports to the Faculty and Administrative Affairs Specialist. Excellent communication skills and the ability to manage multiple, complex, deadline-driven processes under time pressure are crucial for success in this fast-paced position, as is the knowledge of university personnel and academic personnel policies.

RESPONSIBILITIES

Under the direction of the Faculty and Academic Affairs Specialist you will coordinate processes for faculty recruiting and facilitate application materials collection and sharing for the following: search and hire, reappointment, promotion and merit processes:

• Assist with academic personnel processing including following and interpreting university procedures and processes for new faculty appointments and document compliance;
• Follow university procedures and processes for new faculty appointments and document compliance;
• Produce part-time faculty quarterly offer letters and maintain retention records;
• Coordinate personnel promotion and merit review processes using online tools;
• Assist search committee chairs with coordinating and managing faculty searches, including advertisement of faculty positions in national publications/websites, independently corresponding with candidates, independently coordinating and guiding processes with search committees, and coordinating travel and detailed interview scheduling;
• Maintain filing systems for accurate record keeping by following audit and retention policies.

Miscellaneous:

• Develop and implement long term strategies for improving efficiencies (i.e., contribute to the faculty resources online guide with information pertinent to new faculty; maintain a process log for new appointments; etc.);
• Provide general office support including, but not limited to, data entry, preparing reports and spreadsheets, handling mail merge correspondence, making telephone calls, researching information for program staff, web updates, and filing;
• Assist with other projects as assigned.

MINIMUM REQUIREMENTS:

• High school graduation or equivalent AND two years of experience in support of academic programs OR equivalent education/experience.

ADDITIONAL REQUIREMENTS:

• Proficient in Word and Excel and scheduling/calendaring software;
• Demonstrated experience with event planning for faculty searches.
• Strong organizational skills including the ability to efficiently manage multiple priorities, attention to detail, and well organized;
• Excellent written, verbal, and interpersonal communication skills;
• Ability to work independently under general rather than close supervision.
• Demonstrated ability to work with internal and external diverse constituents, including students, faculty and staff.

DESIRED:

• Bachelor’s degree;
• Experience with University’s Interfolio Faculty Search, Catalyst tools, Canvas, SharePoint, Google Docs, and Workday

CONDITIONS OF EMPLOYMENT:

• The person will work regular business hours from 8:30am – 5pm, M-F with occasional overtime.
• Must be able to remain in one place, either sitting or using an optional standing desk, for long periods.
• This position will be located in an open-office environment, with frequent interruptions.
• Work will be performed across UW Bothell campus. This role is required to travel/walk to other buildings on campus as needed

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .



Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .