STEM ACADEMIC COORDINATOR
Closes On 08/02/2021
$3,398 - $4,541
a UW employee, you will enjoy generous benefits and work/life
For detailed information on Benefits for this position,
a UW employee, you have a unique opportunity to change lives on our
campuses, in our state and around the world. UW employees offer
their boundless energy, creative problem solving skills and
dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional
growth opportunities and unique resources in an environment noted
for diversity, intellectual excitement, artistic pursuits and
Located in the heart of the Puget Sound region, the University
of Washington Bothell
is one of the most dynamic public
universities in the state of Washington. The campus is committed to
increasing access to an excellent UW education and preparing
students to be leaders throughout Washington and beyond.
provides students a participatory,
cross-disciplinary experience grounded in hands-on learning,
community-based research, close relationships with faculty as
teachers and mentors, and the personalized support of staff who are
dedicated to student success.
The campus offers more than 55 undergraduate and graduate degrees.
Current enrollment is approximately 6,000 students. More than 90
percent of undergraduates are from Washington State, more than 40%
are first-generation college attendees, and more than half are
students of color.
The University values hiring faculty and staff who have
demonstrated experience and ability to work successfully with
diverse student populations and who can contribute to a campus
culture that promotes equity among colleagues.
Diversity and inclusion are core values at UW Bothell. Our work
begins with the acceptance and celebration of the differences that
are represented through the many diverse and minoritized
communities on our campus and in the surrounding community. We
recognize that we are bound together in a collective experience and
that our actions impact all in our community. When we focus on the
lives of the most marginalized groups among us, we also create
conditions of equity, justice and academic excellence for
The three priorities of the University’s current Strategic Plan -
Increasing Access, Achieving Excellence
are to: strengthen
diversity and equity, enhance community and campus engagement, and
advance cross-disciplinary teaching and scholarship.
In addition to having award winning faculty and staff, UW Bothell
has been recognized for innovations in academic programming and
support services designed to help students graduate on time and
debt-free. It has also earned both recognition and awards for its
work in the area of environmental sustainability.
The STEM Academic Coordinator
(SAC) will be tasked with
curriculum management, time schedule management, room assignments,
accreditation records management, school communications for all
undergraduate programs in the School of STEM and other duties as
The STEM Academic Coordinator
is expected to engage in
program operations at the Bothell campus. Close collaboration with
Division Chairs, faculty who serve as Program Coordinators,
Division Level administrative support, other STEM staff and faculty
as well as service as the School of STEM’s liaison with a variety
of offices at UW Bothell and UW Seattle in matters related to
curriculum and time schedule management will be crucial. The SAC
reports to the Associate Dean for Operations in the School of
Curriculum Management Administration:
• Manage the process for Undergraduate and Graduate curriculum
additions and changes (e.g., new course proposals) and programmatic
proposals (e.g., new option, new minor).
• Collect and distribute materials, document decisions, and
maintain records for curriculum review.
• Provide guidance and support to faculty in preparing and revising
• Provide assistance to the School of STEM Council on Curriculum
• Track curriculum proposals approved by the School of STEM through
the University process, including liaising with CCASC, UW
Curriculum Office, and other stakeholders to ensure process actions
• Enters course and program proposals into the UW Kuali Curriculum
Academic Time Schedule & Classroom Assignment
• Provide administrative support to the Program Coordinators,
Division Chairs, and Associate Dean for Operations for developing,
entering and maintaining the quarterly course Time Schedule for the
School of STEM.
• Enter Time Schedule information each quarter to have it published
to the Academic Registrar’s Time Schedule. Ensure Time Schedule
accurately reflects the School’s course plans and curriculum
• Serve as School of STEM liaison with UW Bothell Registrar's
Office for Time Schedule and room scheduling. Collaborate with the
Registrar and other liaisons to ensure needed classrooms are
• Assess School room usage and make suggestions to optimize based
on prior and expected enrollment, instructor and student needs, and
• Assist Program Coordinators and Division Chairs in resolving
classroom issues brought forward by faculty, and ensuring future
scheduling takes into consideration prior issues.
Accreditation and Program Review Records Management for ABET,
NWCCU, and UW:
• Assist in coordinating data collection and data preparation for
accreditation and program review. Monitor ongoing faculty
submissions of required materials and advise on completeness of
• Create reports and summaries related to assessment of learning,
research, course evaluations, retention, and program
• During program review periods, coordinate and track compliation
of self-study reports, ensuring consistency and accuratcy across
• Ensure data and documentation required for accreditation are
• Provide administrative and special projects support primarily to
the Associate Dean for Operations, Program Coordinators, and
• May direct the work of student staff to provide assistance in
Other duties as assigned.
• High school graduation or equivalent AND two years of experience
in admissions/enrollment OR equivalent education/experience.
• Excellent organizational skills, ability to multi-task, and to
independently prioritize workload.
• Excellent verbal and written communication skills; ability to
represent the School of STEM in a positive way to diverse
• Must be comfortable with technology and have familiarity with
word processing, spreadsheets, and database software tools.
• Demonstrated ability to work independently and as part of a
• Knowledge in software programs and applications such as Kuali, BI
Portal, EAB Navigate, EARS, SLATE, and KEYNES.
CONDITIONS OF EMPLOYMENT:
• This position will be located in an open-office environment, with
• The person on this position will work during regular business
hours, Monday through Friday or as agreed with the
The application process for UW positions may include completion of
a variety of online assessments to obtain additional information
that will be used in the evaluation process. These assessments may
include Workforce Authorization, Cover Letter and/or others. Any
assessments that you need to complete will appear on your screen as
soon as you select “Apply to this position”. Once you begin an
assessment, it must be completed at that time; if you do not
complete the assessment you will be prompted to do so the next time
you access your “My Jobs” page. If you select to take it later, it
will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you
will not be considered for this position until all required
assessments have been completed.
Applicants considered for this position will be required to
disclose if they are the subject of any substantiated findings or
current investigations related to sexual misconduct at their
current employment and past employment. Disclosure is required
under Washington state law
Committed to attracting and retaining a diverse staff, the
University of Washington will honor your experiences, perspectives
and unique identity. Together, our community strives to create and
maintain working and learning environments that are inclusive,
equitable and welcoming.
The University of Washington is a leader in environmental stewardship & sustainability
committed to becoming climate neutral.
University of Washington is an affirmative action and equal
All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, gender
expression, national origin, age, protected veteran or disabled
status, or genetic information.
To request disability accommodation in the application process,
contact the Disability Services Office at 206-543-6450 or email@example.com