STEM ACADEMIC COORDINATOR

STEM ACADEMIC COORDINATOR

Req #: 193312 Department: UW BOTHELL Job Location: UW Bothell Posting Date: 07/19/2021 Closing Info: Closes On 08/02/2021 Salary: $3,398 - $4,541 Union Position: Yes Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Located in the heart of the Puget Sound region, the University of Washington Bothell is one of the most dynamic public universities in the state of Washington. The campus is committed to increasing access to an excellent UW education and preparing students to be leaders throughout Washington and beyond.

UW Bothell provides students a participatory, cross-disciplinary experience grounded in hands-on learning, community-based research, close relationships with faculty as teachers and mentors, and the personalized support of staff who are dedicated to student success.

The campus offers more than 55 undergraduate and graduate degrees. Current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, more than 40% are first-generation college attendees, and more than half are students of color.

The University values hiring faculty and staff who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues.

Diversity and inclusion are core values at UW Bothell. Our work begins with the acceptance and celebration of the differences that are represented through the many diverse and minoritized communities on our campus and in the surrounding community. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the most marginalized groups among us, we also create conditions of equity, justice and academic excellence for everyone.

The three priorities of the University’s current Strategic Plan - Increasing Access, Achieving Excellence are to: strengthen diversity and equity, enhance community and campus engagement, and advance cross-disciplinary teaching and scholarship.

In addition to having award winning faculty and staff, UW Bothell has been recognized for innovations in academic programming and support services designed to help students graduate on time and debt-free. It has also earned both recognition and awards for its work in the area of environmental sustainability.

The STEM Academic Coordinator (SAC) will be tasked with curriculum management, time schedule management, room assignments, accreditation records management, school communications for all undergraduate programs in the School of STEM and other duties as assigned.

The STEM Academic Coordinator is expected to engage in program operations at the Bothell campus. Close collaboration with Division Chairs, faculty who serve as Program Coordinators, Division Level administrative support, other STEM staff and faculty as well as service as the School of STEM’s liaison with a variety of offices at UW Bothell and UW Seattle in matters related to curriculum and time schedule management will be crucial. The SAC reports to the Associate Dean for Operations in the School of STEM.

RESPONSIBILITIES

Curriculum Management Administration:

• Manage the process for Undergraduate and Graduate curriculum additions and changes (e.g., new course proposals) and programmatic proposals (e.g., new option, new minor).
• Collect and distribute materials, document decisions, and maintain records for curriculum review.
• Provide guidance and support to faculty in preparing and revising curriculum forms.
• Provide assistance to the School of STEM Council on Curriculum & Learning.
• Track curriculum proposals approved by the School of STEM through the University process, including liaising with CCASC, UW Curriculum Office, and other stakeholders to ensure process actions are addressed.
• Enters course and program proposals into the UW Kuali Curriculum Management system.

Academic Time Schedule & Classroom Assignment Management:

• Provide administrative support to the Program Coordinators, Division Chairs, and Associate Dean for Operations for developing, entering and maintaining the quarterly course Time Schedule for the School of STEM.
• Enter Time Schedule information each quarter to have it published to the Academic Registrar’s Time Schedule. Ensure Time Schedule accurately reflects the School’s course plans and curriculum constraints.
• Serve as School of STEM liaison with UW Bothell Registrar's Office for Time Schedule and room scheduling. Collaborate with the Registrar and other liaisons to ensure needed classrooms are scheduled.
• Assess School room usage and make suggestions to optimize based on prior and expected enrollment, instructor and student needs, and other considerations.
• Assist Program Coordinators and Division Chairs in resolving classroom issues brought forward by faculty, and ensuring future scheduling takes into consideration prior issues.

Accreditation and Program Review Records Management for ABET, NWCCU, and UW:

• Assist in coordinating data collection and data preparation for accreditation and program review. Monitor ongoing faculty submissions of required materials and advise on completeness of records.
• Create reports and summaries related to assessment of learning, research, course evaluations, retention, and program demographics.
• During program review periods, coordinate and track compliation of self-study reports, ensuring consistency and accuratcy across programs.
• Ensure data and documentation required for accreditation are appropriately retained.

Leadership Support:

• Provide administrative and special projects support primarily to the Associate Dean for Operations, Program Coordinators, and Division Chairs.
• May direct the work of student staff to provide assistance in special projects.

Other duties as assigned.

MINIMUM REQUIREMENTS:

• High school graduation or equivalent AND two years of experience in admissions/enrollment OR equivalent education/experience.

ADDITIONAL REQUIREMENTS:

• Excellent organizational skills, ability to multi-task, and to independently prioritize workload.
• Excellent verbal and written communication skills; ability to represent the School of STEM in a positive way to diverse audiences.
• Must be comfortable with technology and have familiarity with word processing, spreadsheets, and database software tools.
• Demonstrated ability to work independently and as part of a team.

DESIRED:

• Knowledge in software programs and applications such as Kuali, BI Portal, EAB Navigate, EARS, SLATE, and KEYNES.

CONDITIONS OF EMPLOYMENT:

• This position will be located in an open-office environment, with frequent interruptions.
• The person on this position will work during regular business hours, Monday through Friday or as agreed with the Supervisor.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .



Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

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