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Administrative Specialist

Syracuse University
New York, United States
Salary Not Specified
Posted date
Jul 19, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Student Affairs, Athletics
Employment Level
Employment Type
Full Time
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Posting Details

Job # 037220 Department Code 34200-7030 Department Athletics Job Title Administrative Specialist Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
This position provides administrative support to four Deputy Athletic Directors. The responsibilities require good judgement, confidentiality, and attention to detail. This position works collaboratively with all areas of the department and serves as the liaison with many broader University areas. This position also administers some business functions and provides game day operational support for the executive staff. Qualifications
Bachelor’s Degree and 5 (five) plus years of experience. Job Specific Qualifications
  • Expertise in Microsoft Office – Excel, Word, Outlook, PowerPoint
  • Outstanding written and oral communication skills.
  • General Understanding of contract language.
  • Excellent organizational skills.
  • Ability to multi-task and meet deadlines.
  • Assist Sr. Deputy AD/Chief of Staff with Football and Men’s Basketball sport operations. This includes oversight of seasonal charter manifests and guest travel approval, distribution of communications and general information for away games, serve as liaison with the Car Dealers for travel with team(s) and with the Dome Ticket Office for game tickets and parking, and assist with post-season travel to bowl games and tournaments.
  • Facilitate contract approval process for the Athletic Department and maintain a detailed log of all contract activity.
  • Liaison between Athletics Staff and various contract approvers (Compliance, University Counsel, Risk Management, Comptroller, Information Technology Services, Purchasing). Request insurance certificates as necessary.
  • Ensure all fully executed contracts are retained and organized per departmental and University requirements.
  • Assist Sr. Deputy AD/Chief of Staff with dedicated administrative support related to Olympic Sport oversight and University-wide Committees, Task Forces, etc.
  • Prepare and execute game guarantee agreements and payments for all sports.
  • Maintain a log of all related game dates.
  • Prepare and submit purchase requisitions and the required backup, in the appropriate timeframe, to the Associate AD/ CFO . Ensure all game contracts with guarantees are tracked and paid.
Physical Requirements
* Tools/Equipment
* Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 07/19/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants
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