Program Assistant

Position Information

Position Title Program Assistant Working Title Program Assistant Department 210410-Nursing Pay Rate $16.19 Hour FTE 1.0 FLSA Nonexempt Position Number 999082 Classification CJS11 Special Instructions to Applicants:
A complete UCM electronic application of employment, cover letter and resume required.

Incomplete applications will not be considered.

Review of applicants for this position will begin immediately and continue until the position is filled. This position’s start date is September 16, 2021.

NOTE : A background check is required for the selected candidate of this position and any job offer is contingent on the results of this check.

The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status and people with disabilities. Working hours:
Monday – Friday 8:00 a.m. – 5:00 p.m. Bargaining Unit No Work Location Warrensburg Campus Posting Date 07/20/2021 Closing Date Open Until Filled Yes Position Purpose
1. Serve as the Program Assistant under the administrative guidance of the School chair, to include: plan, document, and monitor the school’s budget. Provide financial guidance to the Chair and Faculty regarding the status of accounts and approval of expenses. Prepare weekly, monthly, quarterly, and annual budget reports and reconciliation to the chair and others, as requested. Administer Office budget policies and procedures. Monitor budgets of subordinate areas; invoice customers and deposit revenue into appropriate accounts.
2. Serve as the School Office Manager, to include: coordination of office calendar and deadlines, purchasing, inventory, and equipment maintenance. Hire, train, and supervise student employees if allocated. Determine the best practices for the office.
3. Function as a Customer Relations Specialist, to include: providing information about the School of Nursing, advising students of enrollment and admission procedures, promoting programs to prospective students, and respond to non-routine written and verbal inquires. Ensure connectivity to all technical based services for all users by performing routine computer corrections, as directed; remain knowledgeable of changes in technology and be familiar with program capabilities. Be able to assist students.
4. Provide Administrative Support to the School Chair and Faculty to include: scheduling appointments, meeting rooms, and extracurricular use of classrooms, creating and distributing correspondence, making travel arrangements, and monitoring and assisting with special projects. Serve as the resource referral person in the Chair’s absence. Assist in coordinating on and off-campus events to include in-service, luncheons, receptions, etc. and communications between Warrensburg and UCM -Lee’s Summit.

The School of Nursing prepares professional nurses as generalists and advanced practice nurses. These human service professionals apply knowledge from nursing, technology, and related fields to facilitate health achievement of persons in rural and urban settings. Education & Formal Training Associate's degree (Specify field(s) of study below), Education/Experience substitution (specify) Other Education & Formal Training
Associate’s degree in Business Administration or related field.

Education may be substituted for experience or experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience; PhD = 8 years experience. Computer Skills Word-Processing, Spreadsheet, Presentation, Desktop Publishing, Web Page Maintenance, Other - Excel, budget management software, PC computer skills, internet navigation. Experience
Three (3) years of administrative support experience assisting an administrator/director.

One (1) year budget operations, financial analysis or accounting. Two (2) years preferred. Other Experience Licenses, Certificates, Registrations, & State/Federal Requirements of Position: Criminal History check Other Licenses, Certificates, Registrations, & State/Federal Requirements Special Skills, Abilities, and Knowledge: Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Knowledge of a University environment preferred, Human Relations/Interpersonal skills, Leadership skills: organization/meeting facilitation/project leadership, Supervisory skills, including motivation, delegation of duties, evaluation, etc, Management and/or administration skills, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality Other Special Skills, Abilities, and Knowledge
Ability to participate in and/or facilitate team projects. Specify sensory abilities: Physical & Environmental Factors: Other Physical & Environmental Factors Lifting weight Special Working Conditions: Travel required, Professional appearance, Work in stressful conditions Other Special Working Conditions Ability to Keyboard Special Qualifications: Other Special Qualifications Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

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