Assistant Director of Annual Giving and Donor Relations

Job Type:Staff

Job Description:

The Assistant Director of Annual Giving and Donor Relations will be responsible for creating and executing a comprehensive, year-round fundraising plan for annual gift programs for Kansas City University. The fundraising plan will include goals, strategies, and programming that aim to build and engage donors and friends of the University with special emphasis on alumni gifts to Conley Society ($1,000 plus) and Gold Society (three years of continuous giving). In addition, this director will be responsible for executing a stewardship plan with support from other members of the philanthropy team.

Annual giving includes campaigns by mail, digital communication, and phone in the spring and fall. These programs include but are not limited to faculty and staff campaign, a Giving Day program, text to give, regular re-occurring giving, student philanthropy (in partnership with Alumni Director) and fall and spring appeals.

The Assistant Director of Annual Giving and Donor Relations will be expected to carry a portfolio of approximately 10 to 15 individual donors who have capacity for leadership giving of $1,000 to $5,000 and more.

The Assistant Director of Annual Giving and Donor Relations will support the integration of robust, leading-edge analytics and donor research into all aspects of the annual giving program, from marketing plans and specific appeals to goal-setting and assessment. In addition, the Assistant Director will be expected to collaborate with University Relations team for developing and facilitating all annual fund communication including letters, print pieces, emails, social media, videos, and web content.

The Assistant Director of Annual Giving and Donor Relations will identify, cultivate, and steward meaningful relationships with established and potential donors, seeking and securing gifts for the annual giving program, as well as identifying potential campaign and planned giving prospects.

Essential Duties and Responsibilities:

  • Create and manage a comprehensive fundraising plan and appeal schedule for Annual Giving for Kansas City University.
  • Set dollar, participation, and qualitative goals for the annual giving program.
  • Create and implement strategies to achieve Annual Giving goals.
  • Create and manage a multidimensional appeal schedule that utilizes a variety of mediums (e.g., electronic solicitation, direct mail appeals, face-to-face solicitations) to communicate with potential and current donors.
  • Work with Manager of Database and Advancement Services to ensure gift acknowledgment procedures are carried out.
  • Responsible for preparing weekly, monthly and other relevant Annual Giving reports.
  • Work collaboratively with database manager to reconcile bi-monthly reports, develop custom reports, and add appeal codes to Raiser’s Edge.
  • Recruit and lead committees for faculty staff campaign, student philanthropy and Day of Giving.
  • Identify, qualify, cultivate, solicit, and steward assigned pool of managed prospects.
  • Work collaboratively with members of the Advancement Office to coordinate appropriate Annual Giving solicitations, including strategy and stewardship of donors and prospects.
  • Work with University Relations team to create appeals and marketing materials, as well as to maintain annual giving section on the website.
  • Attend on-campus and off-campus events, as necessary.

Supportive Functions:

  • Other administrative tasks (i.e., filing, preparing documentation)
  • Participate in developing department goals, objectives, and systems
  • Actively participate in team and University meetings


  • Bachelor’s degree
  • A minimum of three years of experience in a nonprofit environment, with a record of accomplishment of success in annual giving. Experience promoting and managing previous annual giving programs is highly desirable.
  • Demonstrable and successful experience performing personal solicitations of annual fund gifts.
  • A strong sense of fundraising ethics and practices, and respect for confidentiality of donor information.
  • Excellent written and oral communication skills.
  • The ability to develop and execute long-range plans.
  • A highly energetic and enthusiastic personality, with excellent interpersonal, problem-solving, and time-management skills.
  • The ability to work both independently and as a team player.
  • The willingness and ability to represent Kansas City University professionally on campus and off-campus. (Some evenings and weekends required.)
  • Proficiency in MS Office programs.
  • Raiser’s Edge knowledge strongly preferred.
  • The ability to travel to meet with donors and prospects.
  • Experience with advancement volunteer management is highly preferable.
  • Experience in higher education preferred.

Performance Expectations:

Integrity - Demonstrating respect, honesty and professionalism

Compassion - Caring for students, patients, and colleagues and all humanity

Excellence- Achieving quality in all that we do

Collaboration - Working with others to recognize diverse perspectives and achieve mutual goals

Intellectual Curiosity - Pursuing personal and professional growth

Innovation - Embracing new practices to improve outcomes

Heritage - Remain true to our Midwestern values and the guiding principles of osteopathic medicine

Physical Requirements:

  • Physical dexterity sufficient to use hands, arms, and shoulders repetitively to operate a keyboard and other office equipment, use a telephone, access file cabinets and other items stored at various levels, including overhead
  • Ability to speak and hear well enough to communicate clearly and understandably with sufficient volume to ensure an accurate exchange of information in normal conversational distance, over the telephone, and in a group setting
  • Ability to continuously operate a personal computer for extended periods of time (4 or more hours)
  • Mental acuity sufficient to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions

The essential physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

KCU is committed to promoting an equal employment opportunity workplace. Equal opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, age, national origin, genetic information (GINA), physical or mental disability, pregnancy, sexual orientation, gender identity, marital status, familial status, ancestry, military and/or veteran status, and/or any other status protected by applicable Federal, state or local law.

Annual Security Report

KCU is committed to providing a safe campus for students, faculty, and staff. Our annual campus security report lists campus crimes and statistics for the campus and public areas around campus for the last three years, in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

Thank you for your interest in a career at KCU!

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