Office Manager

Position Information

University Code 19031 University Title Administrative Coordinator University Job Family General Administration ORP Eligible No For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Multi Title Scope of Search Regional Working Title Office Manager Position Number 000810 Is this employee on a H1B Visa? No Position Type Staff Job Status Full-Time FLSA Indicator Non-Exempt Employee Group University Employee Department Biology Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities
The Department of Biology invites applicants to apply for the position of Office Manager. This position coordinates the day-to-day, and long-term general administrative operations of the Department of Biology, using strong analytical, organizational, critical thinking, and problem-solving skills, and ensuring compliance with all relevant policies at each organizational and hierarchical level. This position serves as the initial point of contact for general administrative services and support, and for internal technological & web support, coordinating with College and University technology services as needed. The employee is responsible for the proper, effective, and efficient operation of the department’s main office. This includes coordinating with the Department Chair, Accountant, and Administrative/Education Coordinator to plan and carry out the goals of the department. This position also serves as an auxiliary point of contact for basic HR and fiscal support and assists HR and fiscal managers as needed. This position has the primary responsibility of any web presence that represents the department and works with relevant individuals and committees to maintain a relevant and communicative web presence. The employee will also work to upgrade and convert services and resources into electronic formats wherever practical and as needed by the department. This position serves as the point of contact for constructing and formatting course materials, including syllabi, curricula, and assessments for students on behalf of, and in cooperation with instructors. Minimum Hiring Standards
.Demonstrated ability to work independently and exercise professional discretion.
.Demonstrated ability to solve problems independently and creatively, using sound judgment and available resources.
.Excellent organizational skills and the ability to work in a fast-paced environment.
.Demonstrated record of dependability and reliability; excellent history of attendance required.
.Ability to prioritize work and handle multiple priorities simultaneously.
.Strong organizational skills and proven ability to attend to details and meet deadlines required.
.Exceptional verbal/written communication skills that can be utilized in supervision and management.
.Exceptional customer service skills and the ability to interact professionally with faculty, staff, students, and parents.
.Demonstrated ability to work in a diverse environment and deal effectively with a wide variety of people in person, on the phone, or electronically.
.Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU .
.Demonstrated ability to analyze data and produce summary reports for a variety of audiences.
.Proficiency in Microsoft Word, Excel, and Access as well as website construction.
.Ability to keep up with technological changes and apply on the job.
.Ability to provide front-line support for the academic unit. Preferred Hiring Standards
.Prefer Bachelor’s degree in a related field or equivalent work experience.
.Prefer supervisory experience.
.Previous experience with Adobe Acrobat, Illustrator, Photoshop, and InDesign.
.Knowledge of the general organization and operation of the College, University, and Biology department.
.Previous experience with card-access control software.
.Possess in-depth knowledge of Banner (HR and Student)
.Possess knowledge of the university, state, and federal policies and procedures as they relate to student affairs and timekeeping.
.Familiarity with undergraduate and graduate student rules, regulations, policies, and procedures. Required Licenses/ Certifications Anticipated Hiring Range $35,000 to $40,000 Application Process/Additional Information
In addition to a complete employment application, please submit a resume and contact information for three professional references, one of whom must be a current or most recent supervisor. A cover letter is optional but encouraged.

Campus Monroe Park Campus Hours/Week 40 hours/week Normal Work Days/Hours Monday-Friday, 8:30 AM to 5:00 PM Job Open Date 07/20/2021 Posting will close on or before Open Until Filled Yes Job Category Is this a restricted position? No Is this position eligible to participate in alternative work arrangements? No Sensitive Position No Resource Critical Yes Quick Link Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe your experience working in a fast-paced office.

    (Open Ended Question)

  2. * Please describe any webmaster experience you have.

    (Open Ended Question)

Optional & Required Documents
Required Documents
  1. Other Document
  2. Resume
Optional Documents
  1. Cover Letter/Letter of Application

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