Administrative Assistant

Minnesota, United States
Salary Not Specified
Jul 20, 2021
Employment Level
Employment Type
Full Time
Posting Details Position Title Administrative Assistant Division Academic Affairs Department/Office School of Business Position Summary St. Catherine Universityand theSchool of Businessinvite applications for a full-timeAdministrative Assistantposition supporting the Dean and departments.

Our School of Business prepares students to take action in an ever-changing, connected world. This position provides administrative and general office support for the Dean of the School of Business; the undergraduate departments of Business Administration and Apparel, Merchandising, and Design; and the Center for Sales Innovation. This role is the first point of contact internally and externally and has daily contact with students. The Administrative Assistant plays a crucial part in delivering great service to our students and supporting successful degree completion.

Employees at St. Kate’s feel a deep connection to the University’s Mission and Vision, and they live their values at work. Benefits available to full-time employees include:
  • Health, dental, and vision insurance
  • 403b retirement plan access
  • Paid vacation and sick time
  • Free Tuition (tuition remission) at St. Kate’s for employees and their families after one year of service
  • Six weeks of paid parental leave after one year of service

TheAdministrative Assistantmanages a variety of tasks serving faculty who are highly dedicated and who have many critical deadlines. Our staff thrive in a dynamic environment where there are shifting priorities and where students are our first priority.

  • Provide and lead reception services via phone, email, and snail mail, ensuring a welcoming and positive experience for virtual and in-person visitors.
  • Manage calendars for department leaders including coordinating events, meetings, calls and travel, effectively and accurately juggling many details.
  • Interact with all levels of management, staff, faculty, students and external constituents with diplomacy, professionalism and confidentially.
  • Accurately organize and prioritize multiple tasks and responsibilities with coinciding deadlines, adapting to changing priorities.
  • Manage multiple departmental accounts with active purchasing activities by reconciling accounts monthly, maintaining running balances, and preparing financial reports.
  • Coordinate department related events in a timely and efficient manner.
  • Provide technical support online for video conference meetings, phone conferences, and interviews.
  • Support the administrative business functions of the department by maintaining the website and databases, producing newsletters, and creating various forms of correspondence.
  • Identify and resolve issues and improve process efficiencies.

St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherineenrolls studentsin certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats. Minimum Qualifications
  • High School diploma orGED
  • Experience using either the Google suite or the Microsoft office suite and a Publisher program
  • Experience organizing many tasks and projects with conflicting priorities
  • Experience interacting respectfully and effectively with people of all cultures
  • Experience successfully meeting deadlines on time
Preferred Qualifications
  • Intermediate-level experience using both the Google and Microsoft office suites and photo editing, design, database entry, and social media account management
  • Web site editing experience
  • Experience creating and managing data repositories
  • Advanced experience with Excel
  • Office Management experience

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service. EEO Statement St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us athr@stkate.eduor 651-690-6565. Application instructions for STAFF VisitSt. Kate Careersto apply. Three references and successful completion of a background check will be required for employment. For information, contact Craig Roger at Application deadline is July 30, 2021.

Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations.St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete theirCOVID-19vaccination series unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information,
St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace

Our university is a proud member of the Upper MidwestHERCand is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit:
Posting Number 20210146-STAFF Posting Start Date 07/20/2021 Application Deadline 07/30/2021 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. *HRQ: What is your highest level of completed education?
    • Some high school
    • High school diploma or GED
    • Some college
    • Associate's degree
    • Bachelor's degree
    • Some graduate school
    • Master's degree
    • ABD
    • Professional degree (e.g., JD, MD)
    • Doctoral degree
  2. *HRQ: For any education beyond high school, please list the degree or certification and the area of focus.

    (Open Ended Question)

  3. *HRQ: St. Kate’s is committed to making Inclusive Excellence a reality and has identified “Drive a Culture of Inclusive Excellence” as one of six priorities in the strategic plan. Give a specific example of how you have promoted a culture that values diversity, equity and inclusion in your current or recent role(s).

    (Open Ended Question)

  4. *HRQ: Are you presently legally authorized to work in the United States for any U.S. employer? Please be aware that St. Catherine University is only able to consider candidates who are authorized to work in the United States.
    • Yes
    • No
  5. *HRQ: St. Catherine University welcomes applications from candidates who are traditionally under-represented. We are happy to consider candidates who are currently in possession of a temporary work visa, however, please be aware that we do not offer employment visa sponsorship. Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
    • Yes
    • No
    • Maybe
  6. *HRQ: Can you perform the essential functions of this position with or without accommodation?
    • Yes
    • No
  7. *HRQ: How did you hear about this opportunity?
    • St. Catherine University website
    • St. Catherine University employee
    • Academic Jobs
    • American College Personnel Association (ACPA)
    • Association of Catholic Colleges/Universities
    • Association of Student Affairs at Catholic Colleges and Universities
    • Chronicle of Higher Education
    • College or University website
    • Council of Independent Colleges
    • Diverse: Issues in Higher Education
    • Facebook
    • Google Jobs
    • HigherEdJobs
    • Higher Education Case Managers Association (HECMA)
    • Higher Education Recruitment Consortium (HERC)
    • Hispanic Outlook on Education Magazine
    • IMDiversity
    • Indeed
    • Inside Higher Ed
    • Insight Into Diversity
    • Latinos in Higher Ed
    • LGBTQ in Higher Education
    • LinkedIn
    • Minnesota College Professionals Association
    • Minnesota Council of Nonprofits
    • Workforce Center
    • Minority Jobs
    • NAFSA: Association of International Educators
    • National Association of Independent Colleges and Universities
    • National Association of Student Personnel Administrators (NASPA)
    • National Conference on Race and Ethnicity (NCORE)
    • People of Color in Higher Education
    • Pioneer Press
    • Pollen Midwest
    • Saint Paul Chamber of Commerce (SPACC)
    • Star Tribune
    • Twin Cities Senior Student Affairs Officers listserv
    • Twitter
    • Women in Higher Education
    • ZipRecruiter
    • Other
  8. Tell us which programs you have used from the Google suite and the Microsoft Office suite.

    (Open Ended Question)

  9. Briefly describe your knowledge and experience using various social media platforms.

    (Open Ended Question)

  10. How many years of experience do you have in Enterprise Information Systems?
    • 1-3
    • 3-5
    • 6-10
    • 10+
Applicant Documents Required Documents
  1. Resume or Curriculum Vitae
  2. Letter of Interest
Optional Documents