Executive Assistant to the Vice President of Student Affairs
MPP, Administrative, At-Will, Full Time
This is a full-time management (MPP) position. MPP employees serve
at the pleasure of the campus President. MPPs do not serve a
probationary period and never receive permanent status.
This position is a "designated position" in the California State
University's Conflict of Interest Code. The successful candidate
accepting this position is required to file Conflict of Interest
forms subject to the regulations of the Fair Political Practices
Conditions of Employment
Possession of a valid Driver's License is required. Employees in
this position will be enrolled in the Department of Motor Vehicles
(DMV) Government Employer Pull Notice Program which confirms
possession of a valid driver's license and reflects driving
Satisfactory completion of a background check (including a criminal
records check) is required for employment. CSU will make a
conditional offer of employment, which may be rescinded if the
background check reveals disqualifying information, and/or it is
discovered that the candidate knowingly withheld or falsified
information. Failure to satisfactorily complete the background
check may affect the continued employment of a current CSU employee
who was conditionally offered the position.
The person holding this position is considered a `mandated
reporter' under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
CSU Executive Order 1083 as a condition of employment.
Application Deadline & Salary
Review of applications will begin 08/02/2021, and the position will
remain Open until Filled.
Salary is commensurate with experience.
Under the general direction of the Vice President for Student
Affairs, the Executive Assistant to Vice President Student Affairs
oversees operations of the Office of the Vice President, as well as
works collaboratively with division leadership to establish &
enhance division-wide initiatives. The Executive Assistant to the
Vice President will be responsible for work that supports the
university and division strategic plans, and other campus-wide
Must be able to perform highly complex, administrative and
technical support duties, as the primary and confidential executive
assistant to the Vice President, relieving the Vice President of a
variety of administrative details; assist in prioritizing and
delegating office workload to assure efficient and effective office
operations; plan, coordinate, and organize office and departmental
activities and flow of communications for the Vice President.
Working at times in collaboration with division and campus
leadership, this individual will support the work of the VP for
Student Affairs to move the division and university forward and
respond to inquiries from campus and community stakeholders.
The incumbent is a member of the Vice President for Student Affairs
senior leadership team, which also includes the Associate Vice
President for Student Life/Dean of Students, the Associate Vice
President for Student Success, the Associate Vice President of
Enrollment Management, the Associate Vice President/Director of
Athletics, Director of the Student Health Center, Director of
Student Psychological Services, Director of Educational
Partnerships and Division Budget Officer.
Required Education and Experience: Bachelor's Degree in Education,
Social/Behavioral Science, Public Policy/Administration, or related
field; along with a minimum of 5 years of demonstrated experience
providing progressively responsible support in a higher education
Demonstrated experience supervising, training, and managing student
staff in the development and delivery of student success
initiatives. Innovative use of technology and competency in
building and analyzing data of all types for decision making
purposes. General knowledge of various federal, state, and/or
regional reporting requirements and standards.
Database management and retrieval methods; familiarity with the
roles and functions of student affairs and student service units in
higher education; understanding of rules, regulations and laws
regarding student records, and customer service standards and
Preferred Qualifications: Experience working with student affairs
and academic affairs units to develop and implement student success
Financial and business analysis techniques
Required Knowledge, Skills, and Abilities:
Strong written and oral communication skills
Excellent organization and time management skills
Ability to supervise and manage delivery of student support
services efficiently; effectively synthesize information from
various sources to be used in management decisions
Ability to understand administrative problems and solutions
involved in operating student success and support
Demonstrated ability to understand and utilize student success
research and literature for first generation, low-income, and
Knowledge of and familiarity with the sociological issues facing
underrepresented, first generation and low-income persons in the
university and in their communities.
Demonstrated ability to understand the demands and requirements of
senior-level management in higher education.
Demonstrated expertise in project planning, development and
Ability to analyze complex problems and to devise innovative
solutions; ability to work independently and in a collaborative
Effective management and leadership skills
Demonstrated leadership in academic and student support
Familiarity with higher education organizations and with Student
Affairs and Academic Affairs.
Certification: Valid Drivers License
50% - Provide direct and indirect administrative assistance to the
Vice President. Ensure the overall operational efficiency of the
office. Maintains the Vice President's calendar and travel schedule
by managing complex scheduling assignments involving sensitive
conversations with high-level contacts ranging from major donors to
business executives to campus partners and dignitaries.
Supervise the VPSA Office staff, including interviewing, hiring,
training, supervising, monitoring, and evaluating all
Assist students, staff, faculty and administrators with any
problems that involve student affairs. Handle all confidential
matters related to the office and division. Stay abreast of certain
policies and procedures relevant to Student Affairs and to the
Serve as liaison between division departments and VPSA Office,
while establishing and maintaining a positive working relationship
with all members of the division. Correspondingly, work with all of
the Cabinet's Executive assistants to advance the affairs of the
30% - In collaboration with the Vice President and division
leadership team, establish and/or enhance division-wide initiatives
and be responsible for ensuring that these initiatives are
successfully developed, implemented, and assessed.
Independently work on projects with minimal supervision and meet
with the Vice President on a regular basis to cover progress of
divisional projects, reports and other aspects of the office and/or
division, and assist with the development and dissemination of
written reports and correspondence. Collect and track performance
evaluations each year of all staff and MPPs, collect and collate
data for reports for the Vice President assigned.
Serve on university and divisional committees, take minutes when
appropriate and work with the Vice President and division
leadership to establish an annual calendar for division
programming, reporting, and professional development.
15% - Coordinate communication between the Vice President, staff,
students, outside organizations, educational institutions, and
other constituencies to resolve issues or concerns; respond to
staff inquiries and issues; coordinate the update of department web
pages and web portals associated with the Vice President's area of
Assist in coordinating a variety of special events and activities.
Compile data for special events and reports; prepare reports
containing specialized or sensitive information; select relevant
information from a variety of sources
Maintain regular communication with division leadership and attend
appropriate division and university meetings.
5% - Other duties as assigned
California State University, Dominguez Hills, is strongly committed
to achieving excellence through a diverse workforce.
California State University Dominguez Hills is an Affirmative
Action/Equal Opportunity Employer. We consider qualified applicants
for employment without regard to race, religion, color, national
origin, ancestry, age, sex, gender, gender identity, gender
expression, sexual orientation, genetic information, medical
condition, disability, marital status, or protected veteran status.
For more information or definition of these terms, please
Individuals with disabilities requesting accommodations under the
Americans with Disabilities Act (ADA) may call the Human Resources
Office at (310) 243-3771.
Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/
, or by calling University Police at (310) 243-3639. Upon
appointment, all candidates must furnish proof of eligibility to
work in the U.S.
The California State University is Smoke and Tobacco Free. Smoking,
Vaping and other Tobacco use are Not Permitted anywhere on
University property. Education Code 42356, CCR Title 5, Article
02 Aug 2021
To apply, visit: https://careers.csudh.edu/en-us/job/503221/executive-assistant-to-the-vice-president-of-student-affairs-administrator-i