Human Resources

Oregon, United States
Salary Not specified
Jul 20, 2021
Employment Level
Employment Type
Full Time

Human Resources & Administrative Assistant

Job no: 527697
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: Mathematics
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.75 - $21.40 per hour
FTE: 1.0

Review of Applications Begins
Position closes August 2, 2021.

Special Instructions to Applicants
Along with your online application, please submit the following:
  • Resume including dates of employment
  • Cover letter indicating interest and how you specifically meet the minimum and preferred qualifications and professional competencies (if applicable) of the position
  • Your answer to the following supplemental question (as a separate document from the cover letter):
    Please describe your experience in the following areas: providing confidential human resource support; payroll; organizing events; maintaining electronic and hard copy records; and inventory oversight

    Department Summary
    The Department of Mathematics is an instructional and research department within the College of Arts and Sciences (CAS). The department includes approximately 200 affiliated personnel consisting of teaching faculty, emeritus faculty, research staff, graduate employees, administrative staff, and student workers. The Department of Mathematics has over 300 undergraduate majors, 65-70 graduate students, and offers courses enrolling over 13,000 students per year. The department supports significant research activities in a wide range of fields and is dedicated to education and research. It provides instruction at all levels of mathematics, from undergraduate service courses through an extensive graduate program leading to PhD in several specific areas of mathematics, along with K-12 outreach programs including Math Circle and OIMT.

    Position Summary
    The Human Resources & Administrative Assistant (Admin Assistant) provides support functions within the Department of Mathematics. Half of the responsibilities for this position will focus on the administrative functions of HR including recruitment, contracts, leave requests, and payroll and time-entry for approximately 175 department personnel including faculty, graduate, classified, and student employees. This position assists with promotion and tenure files along with midterm, post-tenure, contract, and peer evaluation files.

    The other half of the work will focus on event planning, building support, inventory control, website updates, and general office support. Responsibilities will include independent planning and execution of department and faculty events, fundraisers, and seminars; coordinating building maintenance and access; overseeing inventory documentation, auditing, and purchasing; and general office support including filing, mail distribution, report generation, website updates, and independent project work.

    The Admin Assistant will use independent judgment to analyze problems and make decisions about solutions. Responsibilities include maintenance of both digital and paper filing systems for all human resource transactions; review and verification of contracts; and oversight of payroll processes, tracking of errors, and correction of entries.

    The position will also provide assistance on all general office duties and assist the Department Manager with special projects.

    Minimum Requirements
  • Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
  • An Associate's degree in Office Occupations or Office Technology; OR
  • Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience

    College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

    Professional Competencies
  • Ability to provide superior customer service, and maintain composure during stressful situations
  • Strong oral and written communication skills
  • Demonstrated ability to multi-task
  • Demonstrated ability to work with confidential information
  • Ability to work with a high level of productivity and accuracy
  • Ability to work effectively in a team environment with all levels of professionals and frequent interruptions
  • Demonstrated customer service and interpersonal skills
  • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines
  • Proficiency with computer-based software including Word, Excel, and Windows and the ability to learn University electronic processes
  • Demonstrated commitment to working effectively with individuals from internationally diverse backgrounds in support of an inclusive and welcoming environment

    Preferred Qualifications
  • Experience planning events for 5 to 100 guests
  • Experience with WordPress, Drupal, or similar website editor program
  • University/higher education experience interpreting and enforcing policy, rules, and regulations
  • Experience processing and reporting on payroll, accounts payable, travel, and moving activities
  • Experience working with Banner Information System and Cognos

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit