Administrative Specialist

South Carolina, United States
Salary Commensurate with experience
Jul 20, 2021
Employment Level
Employment Type
Full Time

Administrative Specialist


Coastal Carolina University is accepting applications for the following position: Administrative Specialist (Administrative Specialist II) for the Music (Band) Department and the Department of Philosophy/Religion in the Edwards College of Humanities.


Duties include, but are not limited to:   prepares executive correspondence, memorandums, forms and reports; assists with the preparation/distribution of course syllabi, examinations, instructional material, and faculty/student Travel Authorizations; creates and maintains departmental files for correspondence, faculty searches, and student advising; maintains daily and long-range schedule for the Chair of the Department of Philosophy and Religious Studies and the Director of Athletic Bands, Music; records/distributes minutes of departmental meetings as required.; processes incoming/outgoing mail, and coordinates several mass mailings a year. consolidates course syllabi on a semester basis; coordinates venue location and catering requirements for special events in cooperation with the Chair of the Department and/or the instrumental faculty and ensemble directors.  Events include, but not limited to, Band concerts, auditions, Honors band;  serves as primary point-­of-contact for ordering band supplies/department supplies from on-campus and commercial entities as well as maintain inventory and repair logs of all instruments, equipment, uniforms, etc. associated with all facets of the CCU band program; preparing purchase requisitions (PR), processing orders for printing for department/band production materials; maintaining budget records for department, and coordinating paperwork for budget and travel; retrieving and processing Datatel information as requested by faculty and students (e.g. student transcripts, student schedules, course schedule, academic advisors); producing documents/ data; preparing, distributing and filing required Human Resources forms for employment of departmental faculty and temporary staff; providing exceptional customer service to all constituents, including but not limited to, faculty, staff, students, visitors and the community at large; assisting students and faculty of required submission deadlines for academic matters and plans accordingly; addressing emergency, unexpected, and confidential situations as they arise; advertising, interviewing, hiring and scheduling work-study students; and performing other duties as assigned.


Requirements: High school diploma or equivalent (GED) and two (2) years of administrative related work experience are required.  Equivalent education, training, and experience may be considered.  


Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, minutes from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 46 states and 53 nations. The University is accredited by the Southern Association of Colleges and Schools to award the baccalaureate and selective master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in educational leadership, and Ph.D. degrees in Marine Science and Education.


Coastal Carolina University is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.


Interested applicants may apply online at or online in the Office of Human Resources and Equal Opportunity, Coastal Carolina University, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. Applicants should include an application, cover letter, resume, and the names and telephone numbers of three (3) professional references. Review of applications will begin immediately and continue until the position is filled.


Coastal Carolina University is an EO/AA employer.


Administrative Specialist II (AA50/149887) – Full-time position with benefits. State pay band: 03. Normal work hours: Monday through Friday, 8:30 a.m. to 5:00 p.m. Must be flexible to meet special scheduling needs of the University.
















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