Aurora University seeks talented staff and administrators who are
passionate about supporting an inclusive community dedicated to the
transformative power of learning.
The Administrative Assistant supports
learning through the successful operation of the John C. Dunham
STEM Partnership School by providing quality administrative and
clerical assistance to the Co-Directors of the school, STEM
Liaison, teaching staff, students, parents and partners at
Represents Aurora University in the most positive manner with
prospective, former and current students, clients, suppliers, and
the community we serve. Interacts effectively with a diverse group
of faculty, staff, students and other customers of our service,
learns and uses operating practices of the department and Aurora
Upholds the Mission Statement:Aurora University an
inclusive community dedicated to the transformative power of
Handles all information with tact and discretion and recognizes
the confidential nature of university business.
Supports learning through performance of essential job
functions and performing other duties and functions as necessary or
Essential Job Functions:
Provides administrative and clerical support to the
Co-Directors, STEM Liaison, and the teaching staff.
Responds to phone inquiries; greets all who enter the office;
communicates electronically with students, staff, faculty, parents,
and partners; and delivers service to school stakeholders in a way
that reflects positively upon the school and the University.
Prepares correspondence, reports, meeting summaries, and
documents as requested.
Performs general office duties, including copying, faxing,
ordering office supplies, filing and distributing the mail.
Submits purchase order requisitions and tracks expenditures in
monthly budget reports for designated programs.
Assists Co-Directors by keeping them abreast of due dates,
appointments, and calendar of events; maintains steady line of
communication with the Co-Directors.
Places periodic orders for instructional materials, coordinates
delivery and distribution of the materials to appropriate staff;
maintains inventory of school forms and office supplies.
Assists Co-Directors in planning and organizing school
Works with confidential and highly sensitive information using
discretion, sound judgement and professionalism.
Assists in preparation and distribution of regular newsletters
Prepares materials for the beginning of the school year, i.e.
handbook, schedules, calendars, supply lists, etc.
Assists in the preparation of local, state and federal
Other duties as assigned by the Co-Directors
Essential Job Requirements:
- High School Diploma required. College degree preferred
- Prior work in a school office environment preferred.
- Excellent organizational skills with attention to detail.
- Excellent computer skills
- Excellent oral and written communication skills required.
- Fluency in Spanish speaking and writing preferred
- Ability to communicate verbally, through computer, and other
- Ability to move about campus.
Benefit-eligible positions offer excellent benefits including
health, dental, life, vision, long term disability, a 403(b)
retirement plan through TIAA, and tuition remission. Please send
resume with cover letter and contact information for three
references including name, telephone and email address.
347 South Gladstone Ave
Aurora, IL 60506
630-844-5650 - fax
Aurora University is an Equal Opportunity Employer.