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Administrative Assistant

Aurora University
Illinois, United States
Salary Not Specified
Closing date
Aug 9, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Employment Type
Full Time
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Job Details

Aurora University seeks talented staff and administrators who are passionate about supporting an inclusive community dedicated to the transformative power of learning.

Position Purpose: The Administrative Assistant supports learning through the successful operation of the John C. Dunham STEM Partnership School by providing quality administrative and clerical assistance to the Co-Directors of the school, STEM Liaison, teaching staff, students, parents and partners at large.

Core Competencies:

  • Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  • Upholds the Mission Statement:Aurora University an inclusive community dedicated to the transformative power of learning.
  • Handles all information with tact and discretion and recognizes the confidential nature of university business.
  • Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

  • Essential Job Functions:

  • Provides administrative and clerical support to the Co-Directors, STEM Liaison, and the teaching staff.
  • Responds to phone inquiries; greets all who enter the office; communicates electronically with students, staff, faculty, parents, and partners; and delivers service to school stakeholders in a way that reflects positively upon the school and the University.
  • Prepares correspondence, reports, meeting summaries, and documents as requested.
  • Performs general office duties, including copying, faxing, ordering office supplies, filing and distributing the mail.
  • Submits purchase order requisitions and tracks expenditures in monthly budget reports for designated programs.
  • Assists Co-Directors by keeping them abreast of due dates, appointments, and calendar of events; maintains steady line of communication with the Co-Directors.
  • Places periodic orders for instructional materials, coordinates delivery and distribution of the materials to appropriate staff; maintains inventory of school forms and office supplies.
  • Assists Co-Directors in planning and organizing school events.
  • Works with confidential and highly sensitive information using discretion, sound judgement and professionalism.
  • Assists in preparation and distribution of regular newsletters to parents.
  • Prepares materials for the beginning of the school year, i.e. handbook, schedules, calendars, supply lists, etc.
  • Assists in the preparation of local, state and federal reporting.
  • Other duties as assigned by the Co-Directors

  • Essential Job Requirements:


    • High School Diploma required. College degree preferred


    • Prior work in a school office environment preferred.


    • Excellent organizational skills with attention to detail.
    • Excellent computer skills
    • Excellent oral and written communication skills required.
    • Fluency in Spanish speaking and writing preferred

    Physical Requirements:

    • Ability to communicate verbally, through computer, and other digital media.
    • Ability to move about campus.

    Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Please send resume with cover letter and contact information for three references including name, telephone and email address.

    Apply to:

    Aurora University
    Human Resources
    347 South Gladstone Ave
    Aurora, IL 60506
    630-844-5650 - fax - email

    Aurora University is an Equal Opportunity Employer.

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