Administrative Assistant

Illinois, United States
Salary Not Specified
Jul 20, 2021
Employment Level
Employment Type
Full Time

Aurora University seeks talented staff and administrators who are passionate about supporting an inclusive community dedicated to the transformative power of learning.

Position Purpose: The Administrative Assistant supports learning through the successful operation of the John C. Dunham STEM Partnership School by providing quality administrative and clerical assistance to the Co-Directors of the school, STEM Liaison, teaching staff, students, parents and partners at large.

Core Competencies:

  • Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  • Upholds the Mission Statement:Aurora University an inclusive community dedicated to the transformative power of learning.
  • Handles all information with tact and discretion and recognizes the confidential nature of university business.
  • Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

  • Essential Job Functions:

  • Provides administrative and clerical support to the Co-Directors, STEM Liaison, and the teaching staff.
  • Responds to phone inquiries; greets all who enter the office; communicates electronically with students, staff, faculty, parents, and partners; and delivers service to school stakeholders in a way that reflects positively upon the school and the University.
  • Prepares correspondence, reports, meeting summaries, and documents as requested.
  • Performs general office duties, including copying, faxing, ordering office supplies, filing and distributing the mail.
  • Submits purchase order requisitions and tracks expenditures in monthly budget reports for designated programs.
  • Assists Co-Directors by keeping them abreast of due dates, appointments, and calendar of events; maintains steady line of communication with the Co-Directors.
  • Places periodic orders for instructional materials, coordinates delivery and distribution of the materials to appropriate staff; maintains inventory of school forms and office supplies.
  • Assists Co-Directors in planning and organizing school events.
  • Works with confidential and highly sensitive information using discretion, sound judgement and professionalism.
  • Assists in preparation and distribution of regular newsletters to parents.
  • Prepares materials for the beginning of the school year, i.e. handbook, schedules, calendars, supply lists, etc.
  • Assists in the preparation of local, state and federal reporting.
  • Other duties as assigned by the Co-Directors

  • Essential Job Requirements:


    • High School Diploma required. College degree preferred


    • Prior work in a school office environment preferred.


    • Excellent organizational skills with attention to detail.
    • Excellent computer skills
    • Excellent oral and written communication skills required.
    • Fluency in Spanish speaking and writing preferred

    Physical Requirements:

    • Ability to communicate verbally, through computer, and other digital media.
    • Ability to move about campus.

    Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Please send resume with cover letter and contact information for three references including name, telephone and email address.

    Apply to:

    Aurora University
    Human Resources
    347 South Gladstone Ave
    Aurora, IL 60506
    630-844-5650 - fax - email

    Aurora University is an Equal Opportunity Employer.

    Similar jobs

    Similar jobs